HomeMy WebLinkAbout09-12-2018 Administration Committee MinutesMINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, September 12, 2018 at 5:00 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Board Chairman Sebourn on September 12, 2018 at
5:01 p.m. in the Administration Building of the Orange County Sanitation District. Board
Chairman Sebourn led the Flag Salute.
A quorum was declared present as follows:
COMMITTEE MEMBERS PRESENT:
James Ferryman
Peter Kim
Al Krippner (Alternate)
Richard Murphy
Steve Nagel
Glenn Parker
Erik Peterson
Greg Sebourn, Board Chairman
David Shawver, Board Vice-Chairman
COMMITTEE MEMBERS ABSENT:
Chad Wanke, Chairman
Donald P. Wagner, Vice-Chairman
Teresa Smith
Sal Tinajero
PUBLIC COMMENTS:
None.
STAFF PRESENT:
Jim Herberg, General Manager
Lorenzo Tyner, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Ed Torres, Director of Operations &
Maintenance
Tina Knapp, Deputy Clerk of the Board
Laura Maravilla, Human Resources Supervisor
Janine Aguilar
Scott Ahn
Jennifer Cabral
Kim Cardenas
Jana Gutierrez
Rhea De Guzman
Al Garcia
Lina Hsiao
Lori Karaguezian
Cortney Light
Reza Sobhani
Thomas Vu
OTHERS PRESENT:
Brad Hagin, General Counsel
Ed Soong, PRAG
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REPORTS:
General Manager Jim Herberg reminded the Committee that the State of the District event
will be held on Friday, October 19 at the Mile Square golf course and a save the date will
be distributed in the near future.
Assistant General Manager Lorenzo Tyner did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED. AND DULY CARRIED TO: Approve Minutes of the
July 11, 2018 Administration Committee Meeting.
AYES: Ferryman, Kim, Murphy, Nagel, Parker, Peterson, Sebourn,
and Shawver
NOES: None
ABSTENTIONS: None
ABSENT: Krippner (Altnerate), T. Smith, Tinajero, Wagner, and Wanke
2. REIMBURSEMENTS TO BOARD MEMBERS AND STAFF
(Lorenzo Tyner)
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file report of reimbursements to Board Members and
Staff per Government Code Section 53065.5 for the period July 1, 2017 through
June 30, 2018.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
NON-CONSENT:
Ferryman, Kim, Murphy, Nagel, Parker, Peterson, Sebourn,
and Shawver
None
None
Krippner (Alternate}, T. Smith, Tinajero, Wagner, and Wanke
3. UPDATE TO THE OCSD DEBT POLICY (Lorenzo Tyner)
Alternate Director Krippner arrived at the meeting at 5:05 p.m.
Assistant General Manager Lorenzo Tyner provided a PowerPoint presentation
that reviewed topics such as the necessity of the Debt Policy and how it is
compiled, types of debt, refundings, and Certificates of Participation.
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MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to: Adopt Resolution No. OCSD 18-XX entitled, "A Resolution of the
Board of Directors of the Orange County Sanitation District adopting a Board of
Directors Debt Policy."
AYES: Ferryman, Kim, Krippner (Alternate), Murphy, Nagel, Parker,
Peterson, Sebourn, and Shawver
NOES: None
ABSTENTIONS: None
ABSENT: T. Smith, Tinajero, Wagner, and Wanke
4. REVENUE REFUNDING CERTIFICATE ANTICIPATION NOTES, SERIES
2018A (Lorenzo Tyner)
Mr. Tyner introduced this item and provided brief background information.
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Adopt Resolution No. OCSD 18-XX entitled, "A Resolution of the Board of
Directors of the Orange County Sanitation District authorizing the execution
and delivery by the Sanitation District of an Installment Purchase
Agreement, a Trust Agreement and a Continuing Disclosure Agreement in
connection with the execution and delivery of Orange County Sanitation
District Revenue Refunding Certificate Anticipation Notes, Series 2018A,
such Notes evidencing principal in an aggregate amount of not to exceed
$109,875,000, approving a Notice of Intention to Sell, authorizing the
distribution of an Official Notice Inviting Bids and an Official Statement in
connection with the offering and sale of such Notes and authorizing the
execution of other necessary documents and related actions";
B. That the Orange County Sanitation District Financing Corporation approve
the documents supporting and authorizing the Notes in an aggregate
amount not to exceed $109,875,000; and
C. The proposed financing is structured as an approximate 32-month fixed rate
maturity that will be sold in a competitive sale.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Ferryman, Kim, Krippner (Alternate), Murphy, Nagel, Parker,
Peterson, Sebourn, and Shawver
None
None
T. Smith, Tinajero, Wagner, and Wanke
5. UPDATES TO OCSD PERSONNEL POLICIES AND PROCEDURES
(Celia Chandler)
Human Resource Supervisor Laura Maravilla introduced this item and spoke to the
process and reasoning to update the proposed Personnel Policies and Procedures
Manual, highlighted the changes to a few policies, and indicated that all employee
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bargaining units agreed to the proposed Personnel Policies and Procedures
Manual.
MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to: Adopt Resolution No. OCSD 18-XX entitled, "A Resolution of the
Board of Directors of the Orange County Sanitation District approving a Board of
Directors Personnel Policies and Procedures Manual providing for classification,
compensation, and other terms, conditions, policies, and procedures governing
employment of District employees; and repeal Resolution No. OCSD 15-18."
AYES: Ferryman, Kim, Krippner (Alternate), Murphy, Nagel, Parker,
Peterson, Sebourn, and Shawver
NOES: None
ABSTENTIONS: None
ABSENT: T. Smith, Tinajero, Wagner, and Wanke
INFORMATION ITEMS:
6. ORANGE COUNTY SANITATION DISTRICT OPERATIONS & MAINTENANCE
DEPARTMENT PRESENTATION (Ed Torres)
Director of Operations & Maintenance Ed Torres introduced Scott Ahn, Engineer,
and Reza Sobhani, Associate Engineer, to present two PowerPoint presentations
regarding functions of Operations & Maintenance. Mr. Ahn provided a PowerPoint
presentation about wastewater treatment that included an overview of the water
reclamation process, metering and diversion structure, preliminary treatment,
primary and secondary treatment, effectiveness of treatment, solids recovery
process, dewatering operation, biosolids allocation, Central Generation engines,
and the FY 2017-18 Operations budget.
Mr. Sobhani presented a PowerPoint regarding the impact of reduced flow on
OCSD, including an overview of the drought in California and potential impacts of
the drought on OCSD, the influent and effluent flow, collection system, electricity
consumption, and chemical usage.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
None.
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ADJOURNMENT:
Board Chair Sebourn declared the meeting adjourned at 5:44 p.m. to the next regularly
scheduled meeting of Wednesday, October 10, 2018 at 5:00 p.m.
Submitted by:
p, CMG
lerk of the Board
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