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HomeMy WebLinkAbout09-12-2018 Administration Committee MinutesMINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, September 12, 2018 at 5:00 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Board Chairman Sebourn on September 12, 2018 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. Board Chairman Sebourn led the Flag Salute. A quorum was declared present as follows: COMMITTEE MEMBERS PRESENT: James Ferryman Peter Kim Al Krippner (Alternate) Richard Murphy Steve Nagel Glenn Parker Erik Peterson Greg Sebourn, Board Chairman David Shawver, Board Vice-Chairman COMMITTEE MEMBERS ABSENT: Chad Wanke, Chairman Donald P. Wagner, Vice-Chairman Teresa Smith Sal Tinajero PUBLIC COMMENTS: None. STAFF PRESENT: Jim Herberg, General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Ed Torres, Director of Operations & Maintenance Tina Knapp, Deputy Clerk of the Board Laura Maravilla, Human Resources Supervisor Janine Aguilar Scott Ahn Jennifer Cabral Kim Cardenas Jana Gutierrez Rhea De Guzman Al Garcia Lina Hsiao Lori Karaguezian Cortney Light Reza Sobhani Thomas Vu OTHERS PRESENT: Brad Hagin, General Counsel Ed Soong, PRAG 09/12/2018 Administration Committee Minutes Page 1of5 REPORTS: General Manager Jim Herberg reminded the Committee that the State of the District event will be held on Friday, October 19 at the Mile Square golf course and a save the date will be distributed in the near future. Assistant General Manager Lorenzo Tyner did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Approve Minutes of the July 11, 2018 Administration Committee Meeting. AYES: Ferryman, Kim, Murphy, Nagel, Parker, Peterson, Sebourn, and Shawver NOES: None ABSTENTIONS: None ABSENT: Krippner (Altnerate), T. Smith, Tinajero, Wagner, and Wanke 2. REIMBURSEMENTS TO BOARD MEMBERS AND STAFF (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file report of reimbursements to Board Members and Staff per Government Code Section 53065.5 for the period July 1, 2017 through June 30, 2018. AYES: NOES: ABSTENTIONS: ABSENT: NON-CONSENT: Ferryman, Kim, Murphy, Nagel, Parker, Peterson, Sebourn, and Shawver None None Krippner (Alternate}, T. Smith, Tinajero, Wagner, and Wanke 3. UPDATE TO THE OCSD DEBT POLICY (Lorenzo Tyner) Alternate Director Krippner arrived at the meeting at 5:05 p.m. Assistant General Manager Lorenzo Tyner provided a PowerPoint presentation that reviewed topics such as the necessity of the Debt Policy and how it is compiled, types of debt, refundings, and Certificates of Participation. 09/12/2018 Administration Committee Minutes Page 2 of 5 MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 18-XX entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District adopting a Board of Directors Debt Policy." AYES: Ferryman, Kim, Krippner (Alternate), Murphy, Nagel, Parker, Peterson, Sebourn, and Shawver NOES: None ABSTENTIONS: None ABSENT: T. Smith, Tinajero, Wagner, and Wanke 4. REVENUE REFUNDING CERTIFICATE ANTICIPATION NOTES, SERIES 2018A (Lorenzo Tyner) Mr. Tyner introduced this item and provided brief background information. MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Adopt Resolution No. OCSD 18-XX entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the execution and delivery by the Sanitation District of an Installment Purchase Agreement, a Trust Agreement and a Continuing Disclosure Agreement in connection with the execution and delivery of Orange County Sanitation District Revenue Refunding Certificate Anticipation Notes, Series 2018A, such Notes evidencing principal in an aggregate amount of not to exceed $109,875,000, approving a Notice of Intention to Sell, authorizing the distribution of an Official Notice Inviting Bids and an Official Statement in connection with the offering and sale of such Notes and authorizing the execution of other necessary documents and related actions"; B. That the Orange County Sanitation District Financing Corporation approve the documents supporting and authorizing the Notes in an aggregate amount not to exceed $109,875,000; and C. The proposed financing is structured as an approximate 32-month fixed rate maturity that will be sold in a competitive sale. AYES: NOES: ABSTENTIONS: ABSENT: Ferryman, Kim, Krippner (Alternate), Murphy, Nagel, Parker, Peterson, Sebourn, and Shawver None None T. Smith, Tinajero, Wagner, and Wanke 5. UPDATES TO OCSD PERSONNEL POLICIES AND PROCEDURES (Celia Chandler) Human Resource Supervisor Laura Maravilla introduced this item and spoke to the process and reasoning to update the proposed Personnel Policies and Procedures Manual, highlighted the changes to a few policies, and indicated that all employee 09/12/2018 Administration Committee Minutes Page 3 of 5 bargaining units agreed to the proposed Personnel Policies and Procedures Manual. MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 18-XX entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District approving a Board of Directors Personnel Policies and Procedures Manual providing for classification, compensation, and other terms, conditions, policies, and procedures governing employment of District employees; and repeal Resolution No. OCSD 15-18." AYES: Ferryman, Kim, Krippner (Alternate), Murphy, Nagel, Parker, Peterson, Sebourn, and Shawver NOES: None ABSTENTIONS: None ABSENT: T. Smith, Tinajero, Wagner, and Wanke INFORMATION ITEMS: 6. ORANGE COUNTY SANITATION DISTRICT OPERATIONS & MAINTENANCE DEPARTMENT PRESENTATION (Ed Torres) Director of Operations & Maintenance Ed Torres introduced Scott Ahn, Engineer, and Reza Sobhani, Associate Engineer, to present two PowerPoint presentations regarding functions of Operations & Maintenance. Mr. Ahn provided a PowerPoint presentation about wastewater treatment that included an overview of the water reclamation process, metering and diversion structure, preliminary treatment, primary and secondary treatment, effectiveness of treatment, solids recovery process, dewatering operation, biosolids allocation, Central Generation engines, and the FY 2017-18 Operations budget. Mr. Sobhani presented a PowerPoint regarding the impact of reduced flow on OCSD, including an overview of the drought in California and potential impacts of the drought on OCSD, the influent and effluent flow, collection system, electricity consumption, and chemical usage. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. 09/12/2018 Administration Committee Minutes Page 4 of 5 ADJOURNMENT: Board Chair Sebourn declared the meeting adjourned at 5:44 p.m. to the next regularly scheduled meeting of Wednesday, October 10, 2018 at 5:00 p.m. Submitted by: p, CMG lerk of the Board 09/12/2018 Administration Committee Minutes Page 5 of 5