HomeMy WebLinkAbout07-11-2018 Administration Committee MinutesMINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, July 11, 2018 at 5:00 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Committee Chairman Wanke on July 11, 2018 at 5:02 p.m.
in the Administration Building of the Orange County Sanitation District. Committee
Chairman Wanke led the Flag Salute.
A quorum was declared present as follows:
COMMITTEE MEMBERS PRESENT:
Chad Wanke, Chairman
Donald P. Wagner, Vice-Chairman
James Ferryman
Peter Kim
Richard Murphy
Steve Nagel
Glenn Parker
Erik Peterson
Teresa Smith
Greg Sebourn, Board Chairman
David Shawver, Board Vice-Chairman
COMMITTEE MEMBERS ABSENT:
Charlie Nguyen
Sal Tinajero
PUBLIC COMMENTS:
None.
REPORTS:
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Rob Thompson, Assistant General Manager
Jim Colston, Director of Environmental Services
Lorenzo Tyner, Director of Finance &
Administrative Services
Kelly Lore, Clerk of the Board
Laura Maravilla, Human Resources Supervisor
Stephanie Barron
Jennifer Cabral
Ron Coss
Rhea De Guzman
Al Garcia
Brad Hamilton
Lina Hsiao
Mark Manzo
Tiffany Nguyen
Ddaze Phuong
John Swindler
OTHERS PRESENT:
Brad Hogin, General Counsel
Ed Soong, PRAG
Laurlinda Newell, Alliant
Karen Delaney, Alliant
General Manager Jim Herberg did not provide a report.
07/11/2018 Administration Committee Minutes Page 1 of 4
Clerk of the Board Kelly Lore reported late communication regarding Items No. 2(B) &
No. 3(B) to amend the approval of 10% contingency instead of the 20% listed.
Director of Finance and Administrative Services Lorenzo Tyner reported that the firm
Cushman & Wakefield was selected as the Broker for the Sale of the Doig Property.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the
June 13, 2018 Administration Committee Meeting.
AYES: Ferryman, Kim, Murphy, Nagel, Parker, Peterson, Sebourn,
Shawver, T. Smith, and Wanke
NOES: None
ABSTENTIONS: None
ABSENT: Nguyen, Tinajero and Wagner
2. ENTERPRISE DATA STORAGE UPGRADE (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Authorize a Purchase Order Contract with Nth Generation Computing for
Nimble Equipment Upgrade and Support Specification Number E-2018-
953BD for a total amount not to exceed $568, 127; and
B. Approve a contingency of $113,625 (20%). $56,813 (10%).
AYES: Ferryman, Kim, Murphy, Nagel, Parker, Peterson, Sebourn,
Shawver, T. Smith, and Wanke
NOES: None
ABSTENTIONS: None
ABSENT: Nguyen, Tinajero and Wagner
3. VMWARE ENTERPRISE LICENSE AGREEMENT FOR SERVER AND
DESKTOP VIRTUALIZATION (Lorenzo Tyner)
MOVED, SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Authorize a Purchase Order Contract with Nth Generation Computing for
VMware Licenses and Support, Specification Number S-2018-954BD-R, for
a total amount not to exceed $595,272; and
B. Approve a contingency of $119,054 (20%). $59,527 (10%).
AYES:
07/11/2018
Ferryman, Kim, Murphy, Nagel, Parker, Peterson, Sebourn,
Shawver, T. Smith, and Wanke
Administration Committee Minutes Page 2 of 4
NOES: None
ABSTENTIONS: None
ABSENT: Nguyen, Tinajero and Wagner
NON-CONSENT:
4. REVENUE REFUNDING CERTIFICATE ANTICIPATION NOTES, SERIES
2018A (Lorenzo Tyner)
Mr. Tyner provided a brief explanation of the item.
MOVED, SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to: Authorize the General Manager to issue Revenue Refunding
Certificate Anticipation Notes, Series 2018A, as fixed-rate obligations maturing in
February 2022, subject to market conditions, in an amount not to exceed
$109,875,000 to replace the $109,875,000 Revenue Refunding Certificate
Anticipation Notes, Series 2016B maturing on December 15, 2018.
AYES: Ferryman, Kim, Murphy, Nagel, Parker, Peterson, Sebourn,
Shawver, T. Smith, and Wanke
NOES: None
ABSTENTIONS: None
ABSENT: Nguyen, Tinajero and Wagner
Director Wagner arrived at the meeting at 5:07 p.m.
5. 2019 BENEFITS INSURANCE RENEWAL (Celia Chandler)
Acting Human Resources and Risk Manager Laura Maravilla provided a brief
overview of the benefits renewal including information regarding the 4.1 % overall
increase.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve the Orange County Sanitation District 2019 Benefits Insurance Renewal
for the not-to-exceed amounts specified below:
A WORKTERRA, formerly Employee Benefit Specialists (medical, dental, and
vision plans; Health Savings Accounts [HSA]; and Employee Assistance
Program [EAP]) -Not to Exceed $10,983, 125;
B. Life Insurance & Disability Carrier TBD* (basic life, short-and long-term
disability) -Not to Exceed $709,394;
C. The Standard (EMT & Manager disability) -Not to Exceed $30,000; and
D. Approve a contingency of $1, 172,251 (10%).
07/11/2018 Administration Committee Minutes Page 3 of 4
*Prudential is the Sanitation District's current carrier for life and disability insurance.
However, there may be a change in carrier for the upcoming plan year, which would
result in a decrease in insurance premiums, pending renewal negotiation results.
AYES: Ferryman, Kim, Murphy, Nagel, Parker, Peterson, Sebourn,
Shawver, T. Smith, Wagner, and Wanke
NOES: None
ABSTENTIONS: None
ABSENT: Nguyen and Tinajero
INFORMATION ITEMS:
6. LABORATORY, MONITORING, AND COMPLIANCE DIVISION UPDATE
(Jim Colston)
Director of Environmental Services Jim Colston introduced Environmental Lab and
Ocean Monitoring Manager Ron Coss who provided an informational PowerPoint
Presentation on the Laboratory including the budget, employee retention,
productivity, benchmarking and recent accomplishments. Mr. Coss and
Mr. Colston responded to questions from the Committee.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS.
IFANY:
None.
ADJOURNMENT:
Board Chair Sebourn declared the meeting adjourned at 5:44 p.m. to the next regularly
scheduled meeting of Wednesday, September 12, 2018 at 5:00 p.m.
Submitted by:
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Kelly A. Lore, MMC
Clerk of the Board
07/11/2018 Administration Committee Minutes Page 4 of 4