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HomeMy WebLinkAbout07-11-2018 Administration Committee MinutesMINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, July 11, 2018 at 5:00 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chairman Wanke on July 11, 2018 at 5:02 p.m. in the Administration Building of the Orange County Sanitation District. Committee Chairman Wanke led the Flag Salute. A quorum was declared present as follows: COMMITTEE MEMBERS PRESENT: Chad Wanke, Chairman Donald P. Wagner, Vice-Chairman James Ferryman Peter Kim Richard Murphy Steve Nagel Glenn Parker Erik Peterson Teresa Smith Greg Sebourn, Board Chairman David Shawver, Board Vice-Chairman COMMITTEE MEMBERS ABSENT: Charlie Nguyen Sal Tinajero PUBLIC COMMENTS: None. REPORTS: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Assistant General Manager Jim Colston, Director of Environmental Services Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Laura Maravilla, Human Resources Supervisor Stephanie Barron Jennifer Cabral Ron Coss Rhea De Guzman Al Garcia Brad Hamilton Lina Hsiao Mark Manzo Tiffany Nguyen Ddaze Phuong John Swindler OTHERS PRESENT: Brad Hogin, General Counsel Ed Soong, PRAG Laurlinda Newell, Alliant Karen Delaney, Alliant General Manager Jim Herberg did not provide a report. 07/11/2018 Administration Committee Minutes Page 1 of 4 Clerk of the Board Kelly Lore reported late communication regarding Items No. 2(B) & No. 3(B) to amend the approval of 10% contingency instead of the 20% listed. Director of Finance and Administrative Services Lorenzo Tyner reported that the firm Cushman & Wakefield was selected as the Broker for the Sale of the Doig Property. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the June 13, 2018 Administration Committee Meeting. AYES: Ferryman, Kim, Murphy, Nagel, Parker, Peterson, Sebourn, Shawver, T. Smith, and Wanke NOES: None ABSTENTIONS: None ABSENT: Nguyen, Tinajero and Wagner 2. ENTERPRISE DATA STORAGE UPGRADE (Lorenzo Tyner) MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Authorize a Purchase Order Contract with Nth Generation Computing for Nimble Equipment Upgrade and Support Specification Number E-2018- 953BD for a total amount not to exceed $568, 127; and B. Approve a contingency of $113,625 (20%). $56,813 (10%). AYES: Ferryman, Kim, Murphy, Nagel, Parker, Peterson, Sebourn, Shawver, T. Smith, and Wanke NOES: None ABSTENTIONS: None ABSENT: Nguyen, Tinajero and Wagner 3. VMWARE ENTERPRISE LICENSE AGREEMENT FOR SERVER AND DESKTOP VIRTUALIZATION (Lorenzo Tyner) MOVED, SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Authorize a Purchase Order Contract with Nth Generation Computing for VMware Licenses and Support, Specification Number S-2018-954BD-R, for a total amount not to exceed $595,272; and B. Approve a contingency of $119,054 (20%). $59,527 (10%). AYES: 07/11/2018 Ferryman, Kim, Murphy, Nagel, Parker, Peterson, Sebourn, Shawver, T. Smith, and Wanke Administration Committee Minutes Page 2 of 4 NOES: None ABSTENTIONS: None ABSENT: Nguyen, Tinajero and Wagner NON-CONSENT: 4. REVENUE REFUNDING CERTIFICATE ANTICIPATION NOTES, SERIES 2018A (Lorenzo Tyner) Mr. Tyner provided a brief explanation of the item. MOVED, SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: Authorize the General Manager to issue Revenue Refunding Certificate Anticipation Notes, Series 2018A, as fixed-rate obligations maturing in February 2022, subject to market conditions, in an amount not to exceed $109,875,000 to replace the $109,875,000 Revenue Refunding Certificate Anticipation Notes, Series 2016B maturing on December 15, 2018. AYES: Ferryman, Kim, Murphy, Nagel, Parker, Peterson, Sebourn, Shawver, T. Smith, and Wanke NOES: None ABSTENTIONS: None ABSENT: Nguyen, Tinajero and Wagner Director Wagner arrived at the meeting at 5:07 p.m. 5. 2019 BENEFITS INSURANCE RENEWAL (Celia Chandler) Acting Human Resources and Risk Manager Laura Maravilla provided a brief overview of the benefits renewal including information regarding the 4.1 % overall increase. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve the Orange County Sanitation District 2019 Benefits Insurance Renewal for the not-to-exceed amounts specified below: A WORKTERRA, formerly Employee Benefit Specialists (medical, dental, and vision plans; Health Savings Accounts [HSA]; and Employee Assistance Program [EAP]) -Not to Exceed $10,983, 125; B. Life Insurance & Disability Carrier TBD* (basic life, short-and long-term disability) -Not to Exceed $709,394; C. The Standard (EMT & Manager disability) -Not to Exceed $30,000; and D. Approve a contingency of $1, 172,251 (10%). 07/11/2018 Administration Committee Minutes Page 3 of 4 *Prudential is the Sanitation District's current carrier for life and disability insurance. However, there may be a change in carrier for the upcoming plan year, which would result in a decrease in insurance premiums, pending renewal negotiation results. AYES: Ferryman, Kim, Murphy, Nagel, Parker, Peterson, Sebourn, Shawver, T. Smith, Wagner, and Wanke NOES: None ABSTENTIONS: None ABSENT: Nguyen and Tinajero INFORMATION ITEMS: 6. LABORATORY, MONITORING, AND COMPLIANCE DIVISION UPDATE (Jim Colston) Director of Environmental Services Jim Colston introduced Environmental Lab and Ocean Monitoring Manager Ron Coss who provided an informational PowerPoint Presentation on the Laboratory including the budget, employee retention, productivity, benchmarking and recent accomplishments. Mr. Coss and Mr. Colston responded to questions from the Committee. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IFANY: None. ADJOURNMENT: Board Chair Sebourn declared the meeting adjourned at 5:44 p.m. to the next regularly scheduled meeting of Wednesday, September 12, 2018 at 5:00 p.m. Submitted by: -r lM-6U tLv-t "IP-.~""" Kelly A. Lore, MMC Clerk of the Board 07/11/2018 Administration Committee Minutes Page 4 of 4