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HomeMy WebLinkAbout06-13-2018 Administration Committee MinutesMINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, June 13, 2018 at 5:00 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Board Chairman Sebourn on June 13, 2018 at 5:08 p.m. in the Administration Building of the Orange County Sanitation District. Director Tinajero led the Flag Salute. A quorum was declared present as follows: COMMITTEE MEMBERS PRESENT: James Ferryman Peter Kim Richard Murphy Steve Nagel Erik Peterson Teresa Smith Sal Tinajero Greg Sebourn, Board Chairman David Shawver, Board Vice-Chairman COMMITTEE MEMBERS ABSENT: Chad Wanke, Chairman Donald P. Wagner, Vice-Chairman Charlie Nguyen Glenn Parker PUBLIC COMMENTS: None. REPORTS:_ STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Rob Thompson, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Lorenzo Tyner, Director of Finance & Administrative Services Tina Knapp, Deputy Clerk of the Board Jennifer Cabral Pongsakdi Cady Rod Collins Ron Coss Al Garcia Lina Hsiao Randall Kleinman Mark Manzo Laura Maravilla Ddaze Phuong John Swindler OTHERS PRESENT: Brad Hogin, General Counsel General Manager Jim Herberg reminded the Committee that there will not be a meeting in the month of August. Board Chair Sebourn did not provide a report. 06/13/2018 Administration Committee Minutes Page 1 of 5 CONSENT CALENDAR: 1. AP PROV AL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the May 9, 2018 Administration Committee Meeting. AYES: Ferryman, Murphy, Peterson, Sebourn, Shawver, T. Smith, and Tinajero NOES: None ABSTENTIONS: None ABSENT: Kim, Nagel, Nguyen, Parker, Wagner, and Wanke 2.. LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) UPGRADE AND ENHANCEMENTS (Lorenzo Tyner) MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a Professional Services Agreement to LabWare for the upgrade of LIMS to the latest version and the implementation of enhancements for facilitating compliance with changing regulations, Specification No. CS-2017-893, for a total amount not to exceed $629,000; and B. Approve a contingency of $125,800 (20%). AYES: Ferryman, Murphy, Peterson, Sebourn, Shawver, T. Smith, and Tinajero NOES: None ABSTENTIONS: None ABSENT: Kim, Nagel, Nguyen, Parker, Wagner, and Wanke 3. FY 2018-19 USE CHARGES FOR SANTA ANA WATERSHED PROJECT AUTHORITY (Lorenzo Tyner) MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No . OCSD 18-XX, entitled: "A Resolution of the Board of Directors of the Orange County Sanitation District Establishing Use Charges for the 2018-19 Fiscal Year Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority ("SAWPA")." AYES: Ferryman, Murphy, Peterson, Sebourn, Shawver, T. Smith, and Tinajero NOES: None ABSTENTIONS: None ABSENT: Kim, Nagel, Nguyen, Parker, Wagner, and Wanke 06/13/2018 Administration Committee Minutes Page 2 of 5 NON-CONSENT: 4 ADOPTION OF INTEGRATED REGIONAL WATER MANAGEMENT PLAN AND MOU (Jim Colston) Jim Colston, Director of Environmental Services, introduced this item and provided background information about the plan and MOU. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Adopt The OC Plan for Integrated Regional Water Management in North and Central Orange County dated March 2018; B. Approve participation in a Memorandum of Understanding between the Orange County Sanitation District, the Orange County Water District, and the County of Orange for Integrated Regional Water Management in North and Central Orange County Watershed Management Areas; and C. Authorize staff to submit applications for State Integrated Regional Water Management Grants under California Proposition 1 for projects prioritized within the Plan. AYES: Ferryman, Murphy, Peterson, Sebourn, Shawver, T. Smith, and Tinajero NOES: None ABSTENTIONS: None ABSENT: Kim, Nagel, Nguyen, Parker, Wagner, and Wanke Board Chair Sebourn called Item No. 6 out of order. 6. PROPOSED FY 2018-19 AND 2019-20 BUDGET (Lorenzo Tyner) Director Kim arrived at 5:13 p.m. Director of Finance & Administrative Services Lorenzo Tyner provided an informative PowerPoint presentation on this item that reviewed the activity related the following: budget presentations to the committees and Board of Directors, proposed budget summary, major revenue components, comparison of single family residential rates, property tax revenue, OCSD outlay categories, proposed operating expense summary, biosolids removal decrease and power costs increase due to centrifuge project coming online, major cost components, chemicals as 85% of operating materials and supplies expenses, departmental operating summary, salaries and benefits as percentage of total budget, four distinct type of CIP components, and CIP program 10-year annual outlays. MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve proposed Operating, Capital, Debt/COP Service, and Self- Insurance Budgets for FY 2018-19 and 2019-20 as follows: 06/13/2018 Administration Committee Minutes Page 3 of 5 Net Operations, Maintenance & Working Capital Worker's Compensation Self Insurance General Liability and Property Self-Insurance Net Capital Improvement Program Debt/COP Service Intra-District Joint Equity Purchase/Sale(1) TOTAL 2018-19 $161,173,160 760,000 1,700,000 174,541,876 80,464,000 3,700,000 $ 422.339.036 (1 lCash to/from Revenue Area 14 (RA 14) in exchange for capital assets to/from Consolidated Revenue Area 15 (RA 15). 2019-20 $160 ,204,370 780,000 1,750,000 137,027,258 79,956,000 3,500,000 $ 383.217,628 AYES: Ferryman, Kim, Murphy, Peterson, Sebourn, Shawver, T. Smith, and Tinajero NOES: None ABSTENTIONS: None ABSENT: Nagel, Nguyen , Parker, Wagner, and Wanke 5. GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2018-19 (Lorenzo Tyner) MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 18-XX, entitled: "A Resolution of the Board of Directors of the Orange County Sanitation District Establishing the Annual Appropriations Limit for Fiscal Year 2018-19 for the District in accordance with the Provisions of Division 9 of Title 1 of the California Government Code." AYES: Ferryman, Kim, Murphy, Peterson, Sebourn, Shawver, T. Smith, and Tinajero NOES: None ABSTENTIONS: None ABSENT: Nagel, Nguyen, Parker, Wagner, and Wanke Director Nagel arrived at 5:25 p.m. INFORMATION ITEMS: None. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: 06/1 3/2018 Administration Committee Minutes Page 4 of 5 CONVENED JN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.8: The Committee convened in closed session at 5:26 p.m. to discuss one item. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Section and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. RECONVENED IN REGULAR SESSION: The Committee reconvened in regular session at 5:44 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hagin did not provide a report. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None. ADJOURNMENT: Board Chair Sebourn declared the meeting adjourned at 5:44 p.m. to the next regularly scheduled meeting of Wednesday, July 11, 2018 at 5:00 p.m. Submitted by: I lM 10 F-VL ~r Tina Knapp, CMC Deputy Clerk of the Board 06/13/2018 Administration Committee Minutes Page 5 of 5