HomeMy WebLinkAbout06-13-2018 Administration Committee MinutesMINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, June 13, 2018 at 5:00 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Board Chairman Sebourn on June 13, 2018 at 5:08 p.m. in
the Administration Building of the Orange County Sanitation District. Director Tinajero
led the Flag Salute.
A quorum was declared present as follows:
COMMITTEE MEMBERS PRESENT:
James Ferryman
Peter Kim
Richard Murphy
Steve Nagel
Erik Peterson
Teresa Smith
Sal Tinajero
Greg Sebourn, Board Chairman
David Shawver, Board Vice-Chairman
COMMITTEE MEMBERS ABSENT:
Chad Wanke, Chairman
Donald P. Wagner, Vice-Chairman
Charlie Nguyen
Glenn Parker
PUBLIC COMMENTS:
None.
REPORTS:_
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Rob Thompson, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Lorenzo Tyner, Director of Finance &
Administrative Services
Tina Knapp, Deputy Clerk of the Board
Jennifer Cabral
Pongsakdi Cady
Rod Collins
Ron Coss
Al Garcia
Lina Hsiao
Randall Kleinman
Mark Manzo
Laura Maravilla
Ddaze Phuong
John Swindler
OTHERS PRESENT:
Brad Hogin, General Counsel
General Manager Jim Herberg reminded the Committee that there will not be a meeting
in the month of August.
Board Chair Sebourn did not provide a report.
06/13/2018 Administration Committee Minutes Page 1 of 5
CONSENT CALENDAR:
1. AP PROV AL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the
May 9, 2018 Administration Committee Meeting.
AYES: Ferryman, Murphy, Peterson, Sebourn, Shawver, T. Smith, and
Tinajero
NOES: None
ABSTENTIONS: None
ABSENT: Kim, Nagel, Nguyen, Parker, Wagner, and Wanke
2.. LABORATORY INFORMATION MANAGEMENT SYSTEM (LIMS) UPGRADE
AND ENHANCEMENTS (Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a Professional Services Agreement to LabWare for the upgrade of
LIMS to the latest version and the implementation of enhancements for
facilitating compliance with changing regulations, Specification No.
CS-2017-893, for a total amount not to exceed $629,000; and
B. Approve a contingency of $125,800 (20%).
AYES: Ferryman, Murphy, Peterson, Sebourn, Shawver, T. Smith, and
Tinajero
NOES: None
ABSTENTIONS: None
ABSENT: Kim, Nagel, Nguyen, Parker, Wagner, and Wanke
3. FY 2018-19 USE CHARGES FOR SANTA ANA WATERSHED PROJECT
AUTHORITY (Lorenzo Tyner)
MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to: Adopt Resolution No . OCSD 18-XX, entitled: "A Resolution of the
Board of Directors of the Orange County Sanitation District Establishing Use
Charges for the 2018-19 Fiscal Year Pursuant to the Wastewater Treatment and
Disposal Agreement with the Santa Ana Watershed Project Authority ("SAWPA")."
AYES: Ferryman, Murphy, Peterson, Sebourn, Shawver, T. Smith, and
Tinajero
NOES: None
ABSTENTIONS: None
ABSENT: Kim, Nagel, Nguyen, Parker, Wagner, and Wanke
06/13/2018 Administration Committee Minutes Page 2 of 5
NON-CONSENT:
4 ADOPTION OF INTEGRATED REGIONAL WATER MANAGEMENT PLAN AND
MOU (Jim Colston)
Jim Colston, Director of Environmental Services, introduced this item and provided
background information about the plan and MOU.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Adopt The OC Plan for Integrated Regional Water Management in North
and Central Orange County dated March 2018;
B. Approve participation in a Memorandum of Understanding between the
Orange County Sanitation District, the Orange County Water District, and
the County of Orange for Integrated Regional Water Management in North
and Central Orange County Watershed Management Areas; and
C. Authorize staff to submit applications for State Integrated Regional Water
Management Grants under California Proposition 1 for projects prioritized
within the Plan.
AYES: Ferryman, Murphy, Peterson, Sebourn, Shawver, T. Smith, and
Tinajero
NOES: None
ABSTENTIONS: None
ABSENT: Kim, Nagel, Nguyen, Parker, Wagner, and Wanke
Board Chair Sebourn called Item No. 6 out of order.
6. PROPOSED FY 2018-19 AND 2019-20 BUDGET (Lorenzo Tyner)
Director Kim arrived at 5:13 p.m.
Director of Finance & Administrative Services Lorenzo Tyner provided an
informative PowerPoint presentation on this item that reviewed the activity related
the following: budget presentations to the committees and Board of Directors,
proposed budget summary, major revenue components, comparison of single
family residential rates, property tax revenue, OCSD outlay categories, proposed
operating expense summary, biosolids removal decrease and power costs
increase due to centrifuge project coming online, major cost components,
chemicals as 85% of operating materials and supplies expenses, departmental
operating summary, salaries and benefits as percentage of total budget, four
distinct type of CIP components, and CIP program 10-year annual outlays.
MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to: Approve proposed Operating, Capital, Debt/COP Service, and Self-
Insurance Budgets for FY 2018-19 and 2019-20 as follows:
06/13/2018 Administration Committee Minutes Page 3 of 5
Net Operations, Maintenance & Working Capital
Worker's Compensation Self Insurance
General Liability and Property Self-Insurance
Net Capital Improvement Program
Debt/COP Service
Intra-District Joint Equity Purchase/Sale(1)
TOTAL
2018-19
$161,173,160
760,000
1,700,000
174,541,876
80,464,000
3,700,000
$ 422.339.036
(1 lCash to/from Revenue Area 14 (RA 14) in exchange for capital
assets to/from Consolidated Revenue Area 15 (RA 15).
2019-20
$160 ,204,370
780,000
1,750,000
137,027,258
79,956,000
3,500,000
$ 383.217,628
AYES: Ferryman, Kim, Murphy, Peterson, Sebourn, Shawver,
T. Smith, and Tinajero
NOES: None
ABSTENTIONS: None
ABSENT: Nagel, Nguyen , Parker, Wagner, and Wanke
5. GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2018-19
(Lorenzo Tyner)
MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to: Adopt Resolution No. OCSD 18-XX, entitled: "A Resolution of the
Board of Directors of the Orange County Sanitation District Establishing the Annual
Appropriations Limit for Fiscal Year 2018-19 for the District in accordance with the
Provisions of Division 9 of Title 1 of the California Government Code."
AYES: Ferryman, Kim, Murphy, Peterson, Sebourn, Shawver,
T. Smith, and Tinajero
NOES: None
ABSTENTIONS: None
ABSENT: Nagel, Nguyen, Parker, Wagner, and Wanke
Director Nagel arrived at 5:25 p.m.
INFORMATION ITEMS:
None.
DEPARTMENT HEAD REPORTS:
None.
CLOSED SESSION:
06/1 3/2018 Administration Committee Minutes Page 4 of 5
CONVENED JN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.8:
The Committee convened in closed session at 5:26 p.m. to discuss one item. Confidential
minutes of the Closed Session have been prepared in accordance with the above
Government Code Section and are maintained by the Clerk of the Board in the Official
Book of Confidential Minutes of Board and Committee Closed Session Meetings.
RECONVENED IN REGULAR SESSION:
The Committee reconvened in regular session at 5:44 p.m.
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
General Counsel Brad Hagin did not provide a report.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
ADJOURNMENT:
Board Chair Sebourn declared the meeting adjourned at 5:44 p.m. to the next regularly
scheduled meeting of Wednesday, July 11, 2018 at 5:00 p.m.
Submitted by:
I lM 10 F-VL ~r
Tina Knapp, CMC
Deputy Clerk of the Board
06/13/2018 Administration Committee Minutes Page 5 of 5