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Home My WebLink About05-09-2018 Administration Committee MinutesMINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, May 9, 2018 at 5:00 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chairman Wanke on May 9, 2018 at 5:04 p.m. in the Administration Building of the Orange County Sanitation District. Committee Chairman Wanke led the Flag Salute. A quorum was declared present as follows: COMMITTEE MEMBERS PRESENT: Chad Wanke, Chairman Donald P. Wagner, Vice-Chairman James Ferryman Peter Kim Richard Murphy Steve Nagel Charlie Nguyen Glenn Parker Erik Peterson Teresa Smith Sal Tinajero Greg Sebourn, Board Chairman David Shawver, Board Vice-Chairman COMMITTEE MEMBERS ABSENT: None PUBLIC COMMENTS: None. STAFF PRESENT: Bob Ghirelli, Assistant General Manager Rob Thompson, Assistant General Manager Celia Chandler, Director of Human Resources Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Janine Aguilar Jennifer Cabral Rod Collins Mark Esquer Al Garcia Lina Hsiao Randall Kleinman Chris Johnson Laura Maravilla Jeff Mohr Andrew Nau Tyler Ramirez Roya Sohanaki John Swindler OTHERS PRESENT: Kendra Carney, Assistant General Counsel Dennis Mulqueeney, Alliant 05/09/2018 Administration Committee Minutes Page 1 of 8 REPORTS: Assistant General Manager Bob Ghirelli reminded the Committee of the Honor Walk Ceremony on May 23 at 4:00 p.m. Mr. Ghirelli also reminded Committee Members scheduled for sexual harassment AB 1661 training of the date of the training, May 16. Mr. Ghirelli concluded his report with an update on Assembly Bill (AB) 2003 (Daly), which is the legislation sponsored by OCSD pertaining to modifying bid advertising requirements, indicated that the bill will be heard on May 9 by the Assembly Local Government Committee, and stated that Director Bernstein will be attending the hearing to speak on OCSD's behalf. Committee Chair Wanke did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Approve Minutes of the April 11, 2018 Administration Committee Meeting. AYES: Ferryman, Kim, Murphy; Nagel, Nguyen, Parker, Peterson; Sebourn, T. Smith, Tinajero, and Wanke NOES: None ABSTENTIONS: None ABSENT: Shawver and Wagner 2 , IBM TIVOLI MAXIMO AND WEBSPHERE (ENTERPRISEONE) ANNUAL SUBSCRIPTION AND SUPPORT (Lorenzo Tyner) MOV~D. SECONDED. AND DULY CARRIED TO: A Approve an Annual Purchase Order Contract with Dataskill, Inc. for the Renewal of Software Licensing and Maintenance Agreement for IBM Maximo and WebSphere, for an amount not to exceed $167,676; and B. Approve a contingency of $16,768 (10%). AYES: Ferryman, Kim, Murphy; Nagel, Nguyen, Parker, Peterson; Sebourn, T. Smith, Tinajero, and Wanke NOES: None ABSTENTIONS: None ABSENT: Shawver and Wagner 3. GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: 05/09/2018 Administration Committee Minutes Page 2 of 8 A. Receive and file Orange County Sanitation District purchases made under the General Manager's authority for the period of January 1, 2018 to March 31, 2018; and B. Approve the following additions to the pre-approved OEM Sole Source List for the period of January 1, 2018 to March 31, 2018: • DRESSER-RAND/SIEMENS -Assessment and Repairs of Steam Turbines • FLUID COMPONENTS INTERNATIONAL (FCI) -Gas Flowmeters • JOHNSON MA TIHEY SEC -Selective Catalytic Reduction (SCR) Catalyst Units • MCCROMETER -McCrometer MW510 Flowmeters • MET-PRO TECHNOLOGIES DBA HEE/DUALL -Trickling Filter Fans • PROMINENT FLUID CONTROLS (PFC)-Process Metering Pumps and Drive Assemblies • RINCON TRUCK CENTER -Diagnostics and Repairs of Diesel Engine Trucks • SMARTCOVER SYSTEMS -Repair, Relocation, and Renewals of SmartCovers • E&M ELECTRIC & MACHINERY dba WONDERWARE WEST - Historian for SCADA system (Replaces STANDARD AUTOMATION dba WONDERWARE WEST -Name change of an already approved Sole Source vendor) AYES: Ferryman, Kim, Murphy; Nagel, Nguyen, Parker, Peterson ; Sebourn, T. Smith, Tinajero, and Wanke NOES: None ABSTENTIONS: None ABSENT: Shawver and Wagner 4 . REQUEST FOR FUNDING -WASTEWATER FLOW & LOADING STUDY (Lorenzo Tyner) MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve the Orange County Sanitation District's on-going participation in the California Association of Sanitation Agencies wastewater flow and loading study and the Participating Agency Contribution Pledge of $360, 149. AYES: Ferryman, Kim , Murphy; Nagel, Nguyen, Parker, Peterson; Sebourn, T. Smith, Tinajero, and Wanke NOES: None ABSTENTIONS: None ABSENT: Shawver and Wagner Board Vice-Chairman Shawver arrived at the meeting at 5:11 p.m. 05/09/2018 Administration Committee Minutes Page 3 of 8 NON-CONSENT: Committee Chair Wanke called Item No. 10 out of order. Director Wagner arrived at 5:21 p.m. Board Chairman Sebourn departed the meeting at 5:21 p.m. 10. 2018-19 OPERATIONAL PROPERTY-LIABILITY INSURANCE RENEWALS (Celia Chandler) Director of Human Resources Celia Chandler provided a brief introduction to the item and then introduced Alliant Vice-President Dennis Mulqueeney who provided an informative PowerPoint presentation and responded to questions regarding the negotiation strategies and the not-to-exceed numbers proposed. MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve not-to-exceed numbers, as follows, with the understanding that the Orange County Sanitation District's insurance broker will continue to negotiate with insurers to seek the lowest possible premiums prior to the expiration date of the current major insurance policies: • Excess liability insurance not to exceed $507,045. • Property and Boiler & Machinery not to exceed $847,800. • Earthquake insurance not to exceed $83, 179. • Excess workers compensation insurance -a rate of $0.3153 per $100 of payroll, not to exceed $220,000 . AYES: Ferryman, Kim, Murphy; Nagel, Nguyen, Parker, Peterson; Shawver, T. Smith, Tinajero, Wanke, and Wagner NOES: None ABSTENTIONS: None ABSENT: Sebourn 5. PHYSICAL SECURITY ACCESS SYSTEM UPGRADE (Lorenzo Tyner) Director of Finance and Administrative Services Lorenzo Tyner and IT Manager John Swindler each provided a brief overview and described the necessity of the item. MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Authorize an additional $256, 165 to purchase order #105299 OB with Maxim Security Systems, Inc. utilizing Eastern Municipal Water District's (EMWD) Cooperative agreement #85939, for a total amount not to exceed $591, 165, in accordance with Ordinance No. OCSD-47, Section 2.03(B) Cooperative Purchases; and 05/09/2018 Administration Committee Minutes Page 4 of 8 B. Authorize an immediate purchase of hardware, software, and professional services to migrate from Lenel Facility Commander to Lenel OnGuard, for a total amount not to exceed $256, 165. AYES: Ferryman, Kim, Murphy; Nagel, Nguyen, Parker, Peterson; Shawver, T. Smith, Tinajero, Wanke, and Wagner NOES: None ABSTENTIONS: None ABSENT: Sebourn 6. CONSOLIDATED FINANCIAL REPORT FOR THIRD QUARTER ENDED MARCH 31, 2018 (Lorenzo Tyner) MOVED, SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Orange County Sanitation District Third Quarter Financial Report for the period ended March 31, 2018. AYES: Ferryman , Kim, Murphy; Nagel, Nguyen, Parker, Peterson; Shawver, T. Smith, Tinajero, Wanke, and Wagner NOES: None ABSTENTIONS: None ABSENT: Sebourn 7. SETTLEMENT AGREEMENT FOR CHARGES AND FEES OWED BY ONE INDUSTRIAL WASTEWATER DISCHARGE PERMITTEE (Lorenzo Tyner) Mr. Tyner provided a brief history of the actions leading up to the proposed agreement and responded to questions regarding operational support, possible escrow account, and the transfer of ownership and their financial status. MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve the 24-month settlement agreement negotiated by the General Manager for the collection of charges owed for sanitary sewer service charges, plus interest of 6.5%, with LSW Enterprises, LLC, in a form approved by General Counsel. AYES: Ferryman, Kim, Murphy; Nagel, Nguyen, Parker, Peterson; Shawver, T. Smith , Tinajero, Wanke, and Wagner NOES: None ABSTENTIONS: None ABSENT: Sebourn 8. SELECTION OF DISTRICT'S BANKING SERVICES MANAGER (Lorenzo Tyner) Mr. Tyner provided information into the selection of the proposed services manager and responded briefly to questions from the Committee. 05/09/2018 Administration Committee Minutes Page 5 of 8 MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to : A. Adopt Resolution No. OCSD 18-XX, entitled "A Resolution of the Board of Directors of the Orange County Sanitation District, Authorizing the Establishment of Miscellaneous Banking Accounts, Establishing Policies Governing the Transactions Related Thereto, and Designating Employees to Act on the District's Behalf for Said Accounts; and Repealing Resolution No. OCSD 98-24"; and B. Approve the selection of Banc of California to provide comprehensive banking and cash management. The Agreement will continue until either party to the agreement provides at least sixty (60) days advance written notice of their intent to terminate to the other party. AYES: Ferryman, Kim , Murphy; Nagel, Nguyen, Parker, Peterson; Shawver, T. Smith, Tinajero, Wanke, and Wagner NOES: None ABSTENTIONS: None ABSENT: Sebourn 9. TEMPORARY EMPLOYMENT SERVICES (Celia Chandler) Ms. Chandler provided a brief update of the item and responded to questions regarding: evaluation of additional staffing needs; controls; cooperative agreements; and adding FTE's versus temporary agreements. Director of Operations and Maintenance Ed Torres also responded to questions regarding the qualifications required and training provisions (OSHA) prior to coming to work at OCSD. MOVED, SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A Approve Service Contracts for Temporary Employment Services, Specification No. S-2018-929BD, for a 13-month period (June 1, 2018 through June 30, 2019) for a total amount not to exceed $1 ,429,400 with four (4) one-year annual renewal options (12-months) to the following: HB Staffing: General Staffing 22nd Century Technologies Inc.: General Staffing Material and Contract Services Inc.: Contract Services Staff Today Inc.: General Staffing Harvest Technical Services Inc.: Engineering, Technical Staffing Project Partners Inc.: Engineering, Technical Staffing SoftHQ: General Staffing Advanced Resources LLC : General Staffing Diskriter Inc.: General Staffing B. Approve an annual contingency of $142,940 (10%); and 05/09/2018 Administration Committee Minutes Page 6 of 8 C. Authorize the General Manager to add or remove staffing firms from the available pool as needed to meet work requirements identified by the Human Resources Department. AYES: Ferryman, Kim, Murphy; Nagel, Nguyen, Parker, Peterson; Shawver, T. Smith, Tinajero, Wanke, and Wagner NOES: None ABSTENTIONS: None ABSENT: Sebourn Director Kim departed the meeting at 6:04 p.m. INFORMATION ITEMS: 11 _ CAPITAL IMPROVEMENT PROGRAM UPDATE FOR FY 2018-19 (Rob Thompson) Engineering Manager Jeff Mohr provided an informative PowerPoint presentation on the item that included: FY 2017-18 CIP Highlights and Performance, Projected FY 2018-19 Net CIP Outlays by Project Phase and Driver, 10-Year and 20-Year Net CIP Outlay, and FY 2018-19 CIP Highlights. Mr. Mohr and Assistant General Manager Rob Thompson responded to questions. 12. ORANGE COUNTY SANITATION DISTRICT COLLECTIONS, OPERATIONS, AND MAINTENANCE OF OCSD FACILITIES (Ed Torres) Engineering Manager Mark Esquer provided a PowerPoint presentation which included an overview of the OCSD sewer program; OCSD staff structure; monitoring and sampling; odor control dosing; benefits of continuous liquid treatment in collections; and an overview of tools, equipment, and processes used in the field to maintain the facilities. DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS. IF ANY: None. 05/09/2018 Administration Committee Minutes Page 7 of 8 ADJOURNMENT: Committee Chair Wanke declared the meeting adjourned at 6:27 p.m. to the next regularly scheduled meeting of Wednesday, June 13, 2018 at 5:00 p.m. Submitted by: 05/09/2018 Administration Committee Minutes Page 8 of 8