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HomeMy WebLinkAbout03-14-2018 Administration Committee MinutesMINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, March 14, 2018 at 5:00 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chairman Wanke on March 14, 2018 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Committee Chairman Wanke led the Flag Salute. A quorum was declared present as follows: COMMITTEE MEMBERS PRESENT: Chad Wanke, Chairman Donald P. Wagner, Vice-Chairman Jim Ferryman Peter Kim Richard Murphy Steve Nagel Charlie Nguyen Glenn Parker Erik Peterson (Alternate) Teresa Smith Greg Sebourn, Board Chairman David Shawver, Board Vice-Chairman COMMITTEE MEMBERS ABSENT: Sal Tinajero PUBLIC COMMENTS: None. REPORTS: STAFF PRESENT: Bob Ghirelli, Assistant General Manager Rob Thompson, Director of Engineering Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Jennifer Cabral Mike Dorman Al Garcia Randall Kleinman Man Nguyen Ddaze Phuong Roya Sohanaki Richard Spencer Mike White OTHERS PRESENT: Brad Hagin, General Counsel Director of Finance and Administrative Services, Lorenzo Tyner stated that for the 25th consecutive year, Orange County Sanitation District received the Certificate of Achievement for Excellence in Financial Reporting for the FY 2017 CAFR. Committee Chair Wanke did not provide a report. 03/14/2018 Administration Committee Minutes Page 1 of 3 CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED, AND DULY CARRIED TO: Approve Minutes of the February 14, 2018 Administration Committee Meeting. AYES: NOES: ABSTENTIONS: ABSENT: INFORMATION ITEMS: Ferryman, Kim, Nagel, Parker, Sebourn, Shawver, T. Smith, Wanke and Wagner None Murphy and Peterson (Alternate) Nguyen and Tinajero 2. SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SYSTEM AT PLANT NO. 1, PLANT NO. 2, AND PUMP STATION (Rob Thompson) Assistant General Manager Rob Thompson introduced Engineering Manager Mike Dorman who provided an informative PowerPoint presentation regarding the SCADA system including: Network architecture; processes; logic controllers; maintainability plan, Human Machine Interface system; network equipment and the future implementation and upgrade schedules. Director Nguyen arrived at 5:15 p.m. 3. BUSINESS CONTINUITY PROGRAM UPDATE (Celia Chandler) Principal Financial Analyst Randall Kleinman provided a PowerPoint presentation regarding the necessity of a continuity of operations in the event of an emergency, the planning efforts completed by staff in preparation of the plan, and the essential functions of the plan. 4. FY 2018-19 AND FY 2019-20 ORANGE COUNTY SANITATION DISTRICT BUDGET UPDATE (Lorenzo Tyner) Mr. Tyner introduced Controller Mike White who provided a PowerPoint presentation regarding the revenues and reserves for Fiscal Years 2018-19 and 2019-20 including: Four major categories of revenues; Fees and charges; General User Fees; Ten largest Industrial user; Property tax rise with continuing economic recovery; debt proceeds; reserve policy summary and criteria summary. Mr. White, Mr. Tyner and Mr. Assistant General Manager Rob Thompson responded to questions regarding the reserve factors, planning for catastrophic events, protection of assets and fee determination. 03/14/2018 Administration Committee Minutes Page 2 of 3 DEPARTMENT HEAD REPORTS: None. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: Board Chairman Sebourn announced that General Manager Jim Herberg is absent due to the passing of his mother. ADJOURNMENT: Committee Chair Wanke declared the meeting adjourned in memory of Mrs . Marie Herberg, at 5:46 p.m. to the next regularly scheduled meeting of Wednesday, April 11, 2018 at 5:00 p.m. Submitted by: 03/14/2018 Administration Committee Minutes Page 3 of 3