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HomeMy WebLinkAbout11-08-2017 Administration Committee MinutesMINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, November 8, 2017 at 5:00 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chair Wanke on November 8, 2017 at 5:02 p .m. in the Administration Building of the Orange County Sanitation District. Director Teresa Smith led the Flag Salute . Committee Chair Wanke stated that Board Vice-Chair Shawver was excused from the meeting due to a conflict. A quorum was declared present as follows : COMMITTEE MEMBERS PRESENT: Chad Wanke, Chair Jim Ferryman Peter Kim Al Krippner Steve Nagel Scott Peotter Theresa Smith Greg Sebourn, Board Chair COMMITTEE MEMBERS ABSENT: Donald P. Wagner, Vice-Chair Barbara Delgleize Glenn Parker Sal Tinajero David Shawver, Board Vice-Chair .PUBLIC COMMENTS: None . STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Rob Thompson, Director of Engineering Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Jennifer Cabral Al Garcia Man Nguyen Ddaze Phuong Tyler Ramirez Mike White OTHERS PRESENT: Brad Hagin, General Counsel Peter George, MGO Ann Fang, MGO 11 /08/2017 Administration Committee Minutes Page 1of4 REPORTS: General Manager Jim Herberg presented the CIP Video informational video that is part of the new OCSD video library. Committee Chair Wanke did not provide a report. DEPARTMENT HEAD REPORTS: Director of Finance & Administrative Services Lorenzo Tyner informed the committee that OCSD received the Excellence in Information Technology Practices Award presented by the Municipal Information Systems Association of California (MISAC). The OCSD IT Division has won this award each year since 2008. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED. AND DULY CARRIED TO: Approve Minutes of the October 11, 2017 Administration Committee Meeting. AYES: NOES: Ferryman, Kim, Krippner, Nagel, Peotter, Sebourn, and Wanke None ABSTENTIONS: T. Smith ABSENT: Delgleize, Parker, Shawver, Tinajero and Wagner 2 . GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE PRE-APPROVED OEM SOLE SOURCE LIST (Lorenzo Tyner) MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Receive and file District purchases made under the General Manager's authority and additions to the pre-approved OEM Sole Source List for the period of July 1, 2017 to September 30 , 2017; and B. Approve the following ADDITIONS TO PRE-APPROVED Original Equipment Manufacturer (OEM) SOLE SOURCE LIST : •· GRAHAM CORPORATION -Liquid Ring Pump • HOWDEN ROOTS -Aeration Blowers Service (Replaces OEM manufacturer SIEMENS DEMAG DELAVAL TURBOMACHINERY INC. -Name change) AYES: Ferryman, Kim, Krippner , Nagel, Peotter, Sebourn , T. Smith and Wanke NOES: None ABSTENTIONS: None ABSENT: Delgleize, Parker, Shawver, Tinajero and Wagner 11 /08/2017 Administration Committee Minutes Page 2 of 4 Item pulled and heard separately. 3. CONSOLIDATED FINANCIAL REPORT FOR FIRST QUARTER ENDED SEPTEMBER 30, 2017 (Lorenzo Tyner) Director Peotter requested that Item No. 3 be pulled from the Consent Calendar so that a presentation as to the comparison of investments and how they are performing compared to the market could be done. Mr Tyner stated that an informational item will be brought to the Administration Committee in February. MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file the Orange County Sanitation District First Quarter Financial Report for the period ended September 30, 2017 . AYES: NOES: ABSTENTIONS: ABSENT: NON-CONSENT: Ferryman, Krippner, Nagel, Peotter, Sebourn, T. Smith and Wanke None Kim Delgleize, Parker, Tinajero; Shawver, and Wagner Committee Vice-Chair Wagner arrived at the meeting at 5:20 p.m. 4 . ORANGE COUNTY SANITATION DISTRICT COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR END JUNE 30, 2017 (Lorenzo Tyner) Mr. Tyner introduced Controller Mike White who in turn introduced Accounting Supervisor Lina Hsiao. Ms. Hsiao provided an informative PowerPoint presentation which focused on financial measurements, change in net position, cash and investments, and cost. Ms . Hsiao, Mr. White, and Mr. Tyner responded to questions from the Committee. Ms. Hsiao introduced Peter George, CPA from MGO Certified Public Accountants who performed the audit of the District's financial statements. Mr. George distributed a handout describing the objectives, responsibilities, and standards of the audit completed. Mr. George also responded to questions from the Committee . MOVED. SECONDED, AND DU~ Y CARRIED TO: Recommend to the Board of Directors to: Receive and file the Orange County Sanitation District's Comprehensive Annual Financial Report for the year ended June 30, 2017, prepared by staff and audited by Macias, Gini & O'Connell, LLP (MGO), Certified Public Accountants, along with the following reports prepared by MGO: A . Report to the Board of Directors ; and B . Independent Accountants' Report on Agreed-Upon Procedures Applied to Appropriations Limit Worksheets . 11/08/2017 Administration Committee Minutes Page 3 of 4 AYES: Ferryman, Kim, Krippner, Nagel, Peotter, Sebourn, T. Smith Wagner and Wanke NOES: None ABSTENTIONS: None ABSENT: Delgleize, Parker, Shawver, and Tinajero INFORMATION ITEMS: None. C_LOS_ED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS ... IFANY: ADJOURNMENT: Committee Chair Wanke declared the meeting adjourned at 6: 13 p.m. to the next regularly scheduled meeting of Wednesday, December 13, 2017 at 5:00 p.m. Submitted by: 11 /08/2017 Administration Committee Minutes Page 4 of 4