HomeMy WebLinkAbout11-08-2017 Administration Committee MinutesMINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, November 8, 2017 at 5:00 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Committee Chair Wanke on November 8, 2017 at 5:02 p .m.
in the Administration Building of the Orange County Sanitation District. Director Teresa
Smith led the Flag Salute .
Committee Chair Wanke stated that Board Vice-Chair Shawver was excused from the
meeting due to a conflict.
A quorum was declared present as follows :
COMMITTEE MEMBERS PRESENT:
Chad Wanke, Chair
Jim Ferryman
Peter Kim
Al Krippner
Steve Nagel
Scott Peotter
Theresa Smith
Greg Sebourn, Board Chair
COMMITTEE MEMBERS ABSENT:
Donald P. Wagner, Vice-Chair
Barbara Delgleize
Glenn Parker
Sal Tinajero
David Shawver, Board Vice-Chair
.PUBLIC COMMENTS:
None .
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental
Services
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations &
Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Kelly Lore, Clerk of the Board
Jennifer Cabral
Al Garcia
Man Nguyen
Ddaze Phuong
Tyler Ramirez
Mike White
OTHERS PRESENT:
Brad Hagin, General Counsel
Peter George, MGO
Ann Fang, MGO
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REPORTS:
General Manager Jim Herberg presented the CIP Video informational video that is part
of the new OCSD video library.
Committee Chair Wanke did not provide a report.
DEPARTMENT HEAD REPORTS:
Director of Finance & Administrative Services Lorenzo Tyner informed the committee that
OCSD received the Excellence in Information Technology Practices Award presented by
the Municipal Information Systems Association of California (MISAC). The OCSD IT
Division has won this award each year since 2008.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED. AND DULY CARRIED TO: Approve Minutes of the
October 11, 2017 Administration Committee Meeting.
AYES:
NOES:
Ferryman, Kim, Krippner, Nagel, Peotter, Sebourn, and Wanke
None
ABSTENTIONS: T. Smith
ABSENT: Delgleize, Parker, Shawver, Tinajero and Wagner
2 . GENERAL MANAGER APPROVED PURCHASES AND ADDITIONS TO THE
PRE-APPROVED OEM SOLE SOURCE LIST (Lorenzo Tyner)
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Receive and file District purchases made under the General Manager's
authority and additions to the pre-approved OEM Sole Source List for the
period of July 1, 2017 to September 30 , 2017; and
B. Approve the following ADDITIONS TO PRE-APPROVED Original
Equipment Manufacturer (OEM) SOLE SOURCE LIST :
•· GRAHAM CORPORATION -Liquid Ring Pump
• HOWDEN ROOTS -Aeration Blowers Service
(Replaces OEM manufacturer SIEMENS DEMAG DELAVAL
TURBOMACHINERY INC. -Name change)
AYES: Ferryman, Kim, Krippner , Nagel, Peotter, Sebourn , T. Smith
and Wanke
NOES: None
ABSTENTIONS: None
ABSENT: Delgleize, Parker, Shawver, Tinajero and Wagner
11 /08/2017 Administration Committee Minutes Page 2 of 4
Item pulled and heard separately.
3. CONSOLIDATED FINANCIAL REPORT FOR FIRST QUARTER ENDED
SEPTEMBER 30, 2017 (Lorenzo Tyner)
Director Peotter requested that Item No. 3 be pulled from the Consent Calendar
so that a presentation as to the comparison of investments and how they are
performing compared to the market could be done. Mr Tyner stated that an
informational item will be brought to the Administration Committee in February.
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file the Orange County Sanitation District First Quarter
Financial Report for the period ended September 30, 2017 .
AYES:
NOES:
ABSTENTIONS:
ABSENT:
NON-CONSENT:
Ferryman, Krippner, Nagel, Peotter, Sebourn, T. Smith and
Wanke
None
Kim
Delgleize, Parker, Tinajero; Shawver, and Wagner
Committee Vice-Chair Wagner arrived at the meeting at 5:20 p.m.
4 . ORANGE COUNTY SANITATION DISTRICT COMPREHENSIVE ANNUAL
FINANCIAL REPORT FOR THE YEAR END JUNE 30, 2017
(Lorenzo Tyner)
Mr. Tyner introduced Controller Mike White who in turn introduced Accounting
Supervisor Lina Hsiao. Ms. Hsiao provided an informative PowerPoint
presentation which focused on financial measurements, change in net position,
cash and investments, and cost. Ms . Hsiao, Mr. White, and Mr. Tyner responded
to questions from the Committee.
Ms. Hsiao introduced Peter George, CPA from MGO Certified Public Accountants
who performed the audit of the District's financial statements. Mr. George
distributed a handout describing the objectives, responsibilities, and standards of
the audit completed. Mr. George also responded to questions from the Committee .
MOVED. SECONDED, AND DU~ Y CARRIED TO: Recommend to the Board of
Directors to: Receive and file the Orange County Sanitation District's
Comprehensive Annual Financial Report for the year ended June 30, 2017,
prepared by staff and audited by Macias, Gini & O'Connell, LLP (MGO), Certified
Public Accountants, along with the following reports prepared by MGO:
A . Report to the Board of Directors ; and
B . Independent Accountants' Report on Agreed-Upon Procedures Applied to
Appropriations Limit Worksheets .
11/08/2017 Administration Committee Minutes Page 3 of 4
AYES: Ferryman, Kim, Krippner, Nagel, Peotter, Sebourn, T. Smith
Wagner and Wanke
NOES: None
ABSTENTIONS: None
ABSENT: Delgleize, Parker, Shawver, and Tinajero
INFORMATION ITEMS:
None.
C_LOS_ED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS ...
IFANY:
ADJOURNMENT:
Committee Chair Wanke declared the meeting adjourned at 6: 13 p.m. to the next regularly
scheduled meeting of Wednesday, December 13, 2017 at 5:00 p.m.
Submitted by:
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