HomeMy WebLinkAbout10-11-2017 Administration Committee MinutesMINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, October 11, 2017 at 5:00 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Committee Chair Wanke on October 11, 2017 at 5:02 p.m.
in the Administration Building of the Orange County Sanitation District. Chair Wanke led
the Flag Salute.
A quorum was declared present as follows:
COMMITTEE MEMBERS PRESENT:
Chad Wanke, Chair
Donald P. Wagner, Vice-Chair
Jim Ferryman
Peter Kim
Al Krippner
Steve Nagel
Scott Peotter
Erik Peterson (Alternate)
Sal Tinajero
Greg Sebourn, Board Chair
David Shawver, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Glenn Parker
Theresa Smith
PUBLIC COMMENTS:
None.
REPORTS:
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations &
Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Kelly Lore, Clerk of the Board
Gilbert Barela
Jennifer Cabral
Marc Dubois
Al Garcia
Mark Manzo
Andrew Nau
Mike White
OTHERS PRESENT:
Brad Hagin, General Counse l
Kassie Radermacher, WNDE
General Manager Jim Herberg stated that one of the goals the Board has set for the
agency is to be leaders in the industry and be involved in the community. In line with this
goal, he informed the committee of the recently held OC Diversity Committee Leadership
Symposium hosted by BLAST and the upcoming American Academy of Environmental
Engineers and Scientists (MEES) annual fall event to be held at OCSD.
10/11/2017 Administration Committee Minutes Page 1 of 4
Committee Chair Wanke did not provide a report.
DEPARTMENT HEAD REPORTS:
There were no reports provided.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the
September 13, 2017 Administration Committee Meeting.
AYES: Ferryman, Kim, Krippner, Nagel, Peotter, Peterson (Alternate),
Sebourn, Shawver and Wagner
NOES: None
ABSTENTIONS: Wanke
ABSENT: Parker, T. Smith and Tinajero
NON-CONSENT:
2. CONTRACTED INTERNAL AUDITS IN SEARCH OF FICTITIOUS EMPLOYEES
AND SEARCH OF FICTITIOUS VENDORS (Lorenzo Tyner)
Director of Finance and Administrative Services Lorenzo Tyner introduced
Controller Mike White who provided a brief explanation of the audit findings and
recommendations. Mr. White further stated that additional procedures will be
added to address the auditor's findings.
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file the August 24, 2017, White Nelson Diehl Evans
(WNDE) audit report in Search of Fictitious Employees and Search of Fictitious
Vendors.
AYES: Ferryman, Kim, Krippner, Nagel, Peotter, Peterson (Alternate),
Sebourn, Shawver, Wanke and Wagner
NOES: None
ABSTENTIONS: None
ABSENT: Parker, T. Smith and Tinajero
3 . DOIG DRIVE PROPERTY DISPOSAL -BROKER (Lorenzo Tyner)
Director of Finance and Administrative Services Lorenzo Tyner provided a brief
introduction and history of this item. Committee Chair Wanke requested that he
and staff review the RFP language prior to its release .
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to: Authorize the General Manager to conduct a Request for Proposal
10/11/2017 Administration Committee Minutes Page 2 of 4
process and subsequently award for real estate broker services to facilitate the
sale of the Orange County Sanitation District's real property at 7311 Doig Drive,
Garden Grove, CA.
AYES: Ferryman, Kim, Krippner, Nagel, Peotter, Peterson (Alternate),
Sebourn, Shawver, Wanke and Wagner
NOES: None
ABSTENTIONS: None
ABSENT: Parker, T. Smith and Tinajero
INFORMATION ITEMS:
4 . STRATEGIC PLAN UPDATE (Bob Ghirelli)
Assistant General Manager Bob Ghirelli introduced this item and indicated that the
updated plan would be presented to the Board of Directors for approval in
November . Dr. Ghirelli briefly reviewed the strategic goals and the changes staff
are recommending in the Levels of Service . Dr. Ghirelli, Mr. Herberg, and Board
Chairman Sebourn responded to questions regarding a "rolling plan" with annual
goals vs. an update. Board Chairman Sebourn stated that in the past few years
the Board had engaged in an annual workshop; however, that resulted in very little
additional information being introduced. Mr. Herberg indicated a new Five-year
Strategic Plan, including a full Board workshop, will be brought to the Board of
Directors next year.
Director Tinajero arrived at the meeting at 5:30 p .m .
Alternate Director Peterson departed the meeting at 5:30 p .m.
5 . ORANGE COUNTY SANITATION DISTRICT PROCUREMENT PROCESS
(Lorenzo Tyner)
Mr. Tyner introduced Contract and Purchasing Manager Marc Dubois who
provided a PowerPoint presentation that included an overview of the Sanitation
District's procurement process, the types of procurements, methods, approval
thresholds, and ethics involved in procurement.
Mr. Dubois responded to a variety of questions from the Committee regarding:
approval levels, purchasing ordinance, RFP evaluation procedure, and
advertising .
Public Affairs Supervisor Jennifer Cabral provided information regarding the
educational videos that the District has recently created, and showed the Budget
video.
CLOSED SESSION:
None.
10/11/2017 Administration Committee Minutes Page 3 of 4
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS ,
IFANY:
Board Vice-Chair Shawver stated that he recently represented the District at the CSDA
Conference in Monterey.
Board Chair Sebourn responded to a question from Director Wagner regarding ongoing
discussions with OCTA. He stated that OCSD, OCTA, and the City of Santa Ana are
cooperatively working together regarding the OC Streetcar project.
Mr. Herberg and Board Chair Sebourn reiterated that the agency is also working
cooperatively with OCT A on the 1-405 project.
Chair Wanke notified staff that he received information that transdermal patches are
labeled for disposal into the toilet and requested staff to look into this.
ADJOURNMENT:
Committee Chair Wanke declared the meeting adjourned at 6:00 p.m. to the next regularly
scheduled meeting of Wednesday, November 8, 2017 at 5:00 p.m.
Submitted by:
10/11/2017 Administration Committee Minutes Page 4 of 4