HomeMy WebLinkAbout09-13-2017 Administration Committee MinutesMINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, September 13, 2017 at 5:00 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Board Chair Sebourn on September 13, 2017 at 5:02 p.m.
in the Administration Building of the Orange County Sanitation District. Director Kim led
the Flag Salute.
A quorum was declared present at 5:10 p.m., as follows:
COMMITTEE MEMBERS PRESENT:
Donald P. Wagner, Vice-Chair
Jim Ferryman
Peter Kim
Mark Murphy (Alternate)
Steve Nagel
Scott Peotter
Erik Peterson (Alternate)
Greg Sebourn, Board Chair
David Shawver, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Chad Wanke, Chair
Al Krippner
Glenn Parker
Sal Tinajero
PUBLIC COMMENTS:
None.
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Rob Thompson, Director of Engineering
Lorenzo Tyner, Director of Finance &
Administrative Services
Roya Sohanaki, Engineering Manager
Tina Knapp, Deputy Clerk of the Board
Janine Aguilar
Jennifer Cabral
Al Garcia
Mark Kawamoto
Randall Kleinman
Laurie Klinger
Laura Maravilla
Kathy Millea
Jeff Mohr
Andrew Nau
Man Nguyen
Ddaze Phuong
Merrill Seiler
Richard Spencer
John Swindler
OTHERS PRESENT:
Brad Hagin, General Counsel
Karen Delaney, Alliant
Laurinda Newell, Alliant
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REPORT OF COMMITTEE CHAIR:
Board Chair Sebourn did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg provided information regarding a letter received from the
City of Anaheim's Successor Agency to the Anaheim Redevelopment Agency. He stated
that a request for a new appointment be made to the Anaheim Oversight Board to fill the
vacancy of Gail Eastman who represents the Orange County Sanitation District. A copy
of the letter and a current list of the 13 Redevelopment Agency Oversight Boards were
distributed to the Committee Members and made available to the public. Mr. Herberg
stated that at the September 27 1h Board of Directors meeting, an item will be presented
to appoint the new member to the Anaheim board, and to reaffirm the currently listed
appointments to the remaining 12 boards unless any Director provides an alternative
recommendation.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Director of Finance and Administrative Services Lorenzo Tyner did not provide a report.
Due to a lack of quorum, Board Chair Sebourn reordered the agenda to begin with
Information Item No. 6.
INFORMATION ITEMS:
6. URBAN RUNOFF PROGRAM (Jim Colston)
Mark Kawamoto, Engineering Supervisor, introduced Merrill Seiler, Principal
Environmental Specialist, who manages the urban runoff program. Mr. Kawamoto
provided an informative PowerPoint presentation that included an overview of how
the OCSD Urban Runoff Diversion Program works and background of Program,
OCSD's partners, diversion locations, dry weather urban runoff quality, and impact
of urban runoff. Mr. Kawamoto and Mr. Seiler answered questions from the
Committee.
Director Nagel arrived at 5:10 p.m., thereby establishing quorum.
Vice-Chair Wagner arrived at 5:17 p.m.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED. AND DULY CARRIED TO: Approve Minutes of the
July 12, 2017 Administration Committee Meeting.
09/13/2017 Administration Committee Minutes Page 2 of 5
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Ferryman, Kim, Nagel, Peotter, Peterson (Alternate), Sebourn,
Shawver, and Wagner
None
None
Krippner, M. Murphy (Alternate), Parker, Tinajero, and Wanke
2. REIMBURSEMENTS TO BOARD MEMBERS AND STAFF (Lorenzo Tyner)
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file report of reimbursements to Board Members and
Staff per Government Code Section 53065.5 for the period of July 1, 2016 through
June 30, 2017.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Ferryman, Kim, Nagel, Peotter, Peterson (Alternate), Sebourn,
Shawver, and Wagner
None
None
Krippner, M. Murphy (Alternate), Parker, Tinajero, and Wanke
3. CONTINUITY OF OPERATIONS PLAN CONSULTING AND SOFTWARE
(Celia Chandler)
MOVED, SECONDED, AND DULY CARRIED TO:
A. Approve a Professional Services Agreement with BOLDplanning Inc. for
consulting services and Continuity of Operations Management Software
under GSA Contract GS35F0301Y or its successor, for an amount not to
exceed $118,000; and
B. Approve a contingency amount of $11,800 (10%).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
NON-CONSENT:
Ferryman, Kim, Nagel, Peotter, Peterson (Alternate), Sebourn,
Shawver, and Wagner
None
None
Krippner, M. Murphy (Alternate), Parker, Tinajero, and Wanke
4. CINTAS FIRE PROTECTION (SAFETY TRAINING) (Celia Chandler)
Director of Human Resources Celia Chandler introduced Human Resources
Manager Richard Spencer who provided an overview of this item. Mr. Herberg
and Mr. Spencer responded to questions from the Committee pertaining to the
training offered and an explanation as to why this is an unanticipated expense.
Director Mark Murphy arrived at 5:20 p.m.
09/13/2017 Administration Committee Minutes Page 3 of5
MOVED, SECONDED. AND DULY CARRIED TO:
A. Ratify a change order to P.O. 105830-0B, U.S. Communities contract
number 12-JLH-011 C, issued to Cintas Fire Protection, for safety training
for an additional $30,000 for a contract amount not to exceed $129,000 for
the period from October 1, 2016 to June 30, 2017; and
B. Add funding to P.O. 105963-0B, U.S. Communities contract number
12-JLH-011 C, issued to Cintas Fire Protection, for safety training for an
additional $30,000 for a contract amount not to exceed $129,000 for the
period from July 1, 2017 to June 30, 2018.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Ferryman, Kim, M. Murphy (Alternate), Nagel, Peotter,
Peterson (Alternate), Sebourn, Shawver, and Wagner
None
None
Krippner, Parker, Tinajero, and Wanke
INFORMATION ITEMS:
5. BENEFITS PROGRAM UPDATE (Celia Chandler)
Director of Human Resources Celia Chandler provided an informative PowerPoint
presentation that included an overview of the cost of employee benefits,
compliance requirements, organizational sustainability components of offering
benefits, language in the labor agreements regarding employee benefits and cost
sharing, an overview of benefit plans offered, and a comparison of average
benefits costs. Ms. Chandler introduced Karen Delaney and Laurinda Newell, both
with Alliant, who continued the presentation with information pertaining to benefit
plan pricing, renewals and timing, current benefit trends, and the importance of
investing in talent at OCSD. Ms. Chandler indicated that proof of the eligibility of
dependents is required annually or when changes are made. Ms. Chandler
confirmed the monthly cost of employee benefits. The Committee inquired as to
benchmarking between public agencies and the private sector and asked that this
information be provided in the future. Ms. Delaney responded to a question
regarding health savings accounts.
7. SPACE UTILIZATION NEEDS (Rob Thompson)
Director of Engineering Rob Thompson provided a PowerPoint presentation
pertaining to this item, which included information regarding OCSD's need for
space for future processing needs. Mr. Thompson's presentation included an
overview of current and recently completed construction projects, future
construction needs, immediate space challenges, and long-term space issues.
The Committee indicated that phasing by square footage would be helpful in
reviewing this subject in the future. Mr. Thompson indicated that OCSD believes
capacity needs are projected to be met through 2040.
09/13/2017 Administration Committee Minutes Page4 of5
CLOSED SESSION:
CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE
SECTIONS 54956.8:
The Committee convened in closed session at 6 :09 p .m. to d iscuss two items.
Confidential minutes of the Closed Session have been prepared in accordance w ith the
above Government Code Section and are ma intained by the Clerk of the Board in the
Official Book of Confidential Minutes of Board and Committee Closed Session Meetings.
Director Nagel recused himself at 6:09 p .m. and left the meeting during discuss ion o n
Closed Session Item No . 1. Director Nagel returned to the mee tin g at 6:12 p .m. for th e
discussion on Clo sed Session Item No . 2.
RECONVENED IN REGULAR SESSION:
The Board reconvened in regular session at 6 :15 p .m .
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION :
General Counsel Brad Hogin stated there was nothing to report.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
Board Vice-Chair Shawver indicated that he recently attended th e California Associati on
of Sanitation Agencies annual conference (focus on Proposi ti o n 218 notification ,
biosolids , and public-private partnerships) and would be happy to share his conference
materials with anyone interested .
ADJOURNMENT:
Committee Vice-Chair Wagner declared the meeting adjourned at 6 : 17 p .m . to the ne xt
regularly scheduled meeting of Wednesday , October 11 , 2017 at 5:00 p .m.
Submitted by:
T{//µJ~'?fr
Tina Knapp, CMC
Deputy Clerk of the Board ,
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