HomeMy WebLinkAbout07-12-2017 Administration Committee MinutesMINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, July 12, 2017 at 5:00 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Committee Vice-Chair Wagner on July 12, 2017 at
5:00 p.m. in the Administration Building of the Orange County Sanitation District.
Director Kim led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Chad Wanke, Chair
Donald P. Wagner, Vice-Chair
Jim Ferryman
Peter Kim
Al Krippner
Steve Nagel
Scott Peotter
Erik Peterson (Alternate)
Teresa Smith
Sal Tinajero
David Shawver, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Glenn Parker
Greg Sebourn, Board Chair
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Rob Thompson, Director of Engineering
Lorenzo Tyner, Director of Finance &
Administrative Services
Tina Knapp, Deputy Clerk of the Board
Janine Aguilar
Gilbert Barela
Rod Collins
Al Garcia
Rebecca Long
Andrew Nau
Man Nguyen
Richard Spencer
Mike White
OTHERS PRESENT:
Brad Hogin, General Counsel
Karen K. Delaney, Alliant
Committee Vice-Chair Wagner did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg reminded the Committee about the dates of the Orange
County Leadership Symposium, which begins on October 5th and ends November 3rd and
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includes five half-day sessions. Interested Board Members can contact the Clerk of the
Board to register. Mr. Herberg also reminded the Committee that there will not be an
Administration Committee meeting in the month of August.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Director of Finance and Administrative Services Lorenzo Tyner did not provide a report.
CONSENT CALENDAR:
Item No. 2 was pulled from consideration for separate discussion.
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED. AND DULY CARRIED TO: Approve Minutes of the
June 14, 2017 Administration Committee Meeting.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Ferryman, Kim, Krippner, Nagel, Peotter, Peterson (Alternate),
Shawver, T. Smith, and Wagner
None
None
Parker, Sebourn, Tinajero, and Wanke
3. INDEPENDENT FINANCIAL AUDITORS' COMMUNICATION LETTER FOR
THE AUDIT OF THE ORANGE COUNTY SANITATION DISTRICT FINANICAL
STATEMENTS AS OF AND FOR THE YEAR ENDED JUNE 30, 2017
(Lorenzo Tyner)
MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file the Communication Letter dated June 15, 2017
prepared by the Orange County Sanitation District's independent financial
auditors, Macias Gini & O'Connell LLP (MGO).
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Ferryman, Kim, Krippner, Nagel, Peotter, Peterson (Alternate),
Shawver, T. Smith, and Wagner
None
None
Parker, Sebourn, Tinajero, and Wanke
Item No. 2 was pulled from consideration for separate discussion. Item No. 2 was
approved via a separate vote.
Director Tinajero arrived at 5:09 p.m.
Chair Wanke arrived at 5:12 p.m.
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2. 2018 BENEFITS INSURANCE RENEWAL (Celia Chandler)
Staff responded to questions from the Committee regarding how the costs and
increases in costs are shared between OCSD and employees and provided
information regarding the insurance pool. The Committee requested that an
explanation of how benefits, and the renewal of same, are incorporated into the
Memoranda of Understanding be provided in the future.
MOVED. SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to: Approve the Orange County Sanitation District 2018 Benefits
Insurance Renewal for the not-to-exceed amounts specified below:
A. Employee Benefit Specialists (medical, dental, and vision plans; Employee
Assistance Program [EAP]) -not-to-exceed $10,507,891;
B. Prudential (basic life, short-and long-term disability) -not-to-exceed
$598,011; and
C. The Standard (EMT & Manager disability) -not-to-exceed $30,000.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Ferryman, Kim, Krippner, Nagel, Peotter, Peterson (Alternate),
Shawver, T. Smith, Tinajero, Wagner, and Wanke
None
None
Parker and Sebourn
NON-CONSENT:
4. SETTLEMENT AGREEMENT FOR CHARGES AND FEES OWED BY ONE
INDUSTRIAL WASTEWATER DISCHARGE PERMITTEE (Lorenzo Tyner)
Director of Finance & Administrative Services Lorenzo Tyner provided a brief
overview of this item.
MOVED, SECONDED. AND DULY CARRIED TO: Recommend to the Board of
Directors to: Approve the settlement agreement negotiated by the General
Manager for the collection of charges owed for sanitary sewer service charges,
plus interest of 6.00%, with Thompson Energy Resources, LLC, in a form approved
by General Counsel.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
07/12/2017
Ferryman, Kim, Krippner, Nagel, Peotter, Peterson (Alternate),
Shawver, T. Smith, Tinajero, Wagner, and Wanke
None
None
Parker and Sebourn
Administration Committee Minutes Page 3 of 5
5. DEFERRED PAYMENT AGREEMENT FOR CHARGES AND FEES OWED BY
ONE INDUSTRIAL WASTEWATER DISCHARGE PERMITTEE (Lorenzo Tyner)
Mr. Tyner provided an overview of this item and provided information as to why the
charges and fees are owed by the permittee. The Committee requested that staff
research the flexibility in the governing documents in changing the payment cycle
to monthly as opposed to quarterly.
MOVED. SECONDED, AND DULY CARRIED TO: Recommend to the Board of
Directors to: Approve the deferred payment agreement negotiated by the General
Manager for the collection of all charges and fees owed for sanitary sewer service
charges, plus interest of 6.00% per annum, with Aseptic Technology, LLC, in a
form approved by General Counsel.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
INFORMATION ITEMS:
Ferryman, Kim, Krippner, Nagel, Peotter, Peterson (Alternate),
Shawver, T. Smith, Tinajero, Wagner, and Wanke
None
None
Parker and Sebourn
6. WASTEWATER FLOW & LOADING STUDY UPDATE (Lorenzo Tyner)
Mr. Tyner provided an overview of this item, highlighting the methodologies to be
used in the study. Mr. Tyner indicated that this study is not anticipated to be
completed in advance of the development of the new OCSD rate structure.
General Counsel Brad Hagin provided additional information regarding
implementation and methodology of the new rate structure.
7. HUMAN RESOURCES -WORKFORCE PLANNING, SAFETY AND SECURITY
(Celia Chandler)
Director of Human Resources Celia Chandler introduced Human Resources
Manager Richard Spencer. Mr. Spencer provided a PowerPoint presentation on
this item that included an overview of workforce planning, workforce development,
retirement eligibility, education levels of OCSD employees, and workforce
vulnerability assessment. Mr. Spencer's presentation also provided information
regarding safety and health, risk identification, incident reporting, training and
awareness, occupational health, compliance, recordable injuries, security and
emergency planning, physical security, contract security services, and emergency
planning. Mr. Spencer answered a question from the Committee regarding
coordination between OCSD and the Orange County Water District regarding
security patrols and indicated that an OCSD armed security officer patrols the
Groundwater Replenishment System area overnight. Director of Engineering Rob
Thompson provided information as to personnel required for technology
advancements within the plant in the future. Mr. Spencer provided information
07/12/2017 Administration Committee Minutes Page 4 of 5
regarding the OCSD Medical Response Team . The Committee asked that staff
look into conducting coordinated drills with local emergency response agencies.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None .
ADJOURNMENT:
Committee Chair Wanke declared the meeting adjourned at 5:50 p.m. to the next regularly
scheduled meeting of Wednesday, September 13, 2017 at 5:00 p.m.
Submitted by:
T W-4JPVL~
Tina Knapp, CMC
Deputy Clerk of the Board
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