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Home My WebLink About06-14-2017 Administration Committee Minutes MINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, June 14, 2017 at 5:00 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chairman Wanke on June 14, 2017 at 5:02 p.m. in the Administration Building of the Orange County Sanitation District. Alternate Director Peterson led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: STAFF PRESENT: Chad Wanke, Chair Jim Herberg, General Manager Donald P. Wagner, Vice-Chair Bob Ghirelli, Assistant General Manager Jim Ferryman Celia Chandler, Director of Human Resources Peter Kim Jim Colston, Director of Environmental Services Al Krippner Rob Thompson, Director of Engineering Steve Nagel Ed Torres, Director of Operations & Maintenance Scott Peotter Lorenzo Tyner, Director of Finance & Erik Peterson (Alternate) Administrative Services Greg Sebourn, Board Chair Kelly Lore, Clerk of the Board David Shawver, Board Vice-Chair Janine Aguilar Al Garcia COMMITTEE MEMBERS ABSENT: Rebecca Long Glenn Parker Mark Manzo Teresa Smith Mike White Sal Tinajero OTHERS PRESENT: Brad Hogin, General Counsel PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Committee Chair Wanke did not provide a report. REPORT OF GENERAL MANAGER: General Manager Jim Herberg announced that on Friday, he and Director of Engineering Rob Thompson met with OCTA CEO Darrell Johnson and Executive Director of Capital Programs Jim Biel to discuss alternative solutions, to meet the needs of both agencies, regarding the 1-405 expansion. 06/14/2017 Administration Committee Minutes Page 1 of 5 REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Director of Finance and Administrative Services Lorenzo Tyner did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, AND DULY CARRIED TO: Approve Minutes of the May 10, 2017 Administration Committee Meeting. AYES: Ferryman, Kim, Krippner, Nagel, Peotter, Peterson (Alternate), Shawver, and Wanke NOES: None ABSTENTIONS: None ABSENT: Parker, Sebourn, T. Smith, Tinajero, and Wagner 2. FY 2017-18 USE CHARGES FOR SANTA ANA WATERSHED PROJECT AUTHORITY (Lorenzo Tyner) MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 17-XX, entitled, "A Resolution of the Board of Directors of Orange County Sanitation District Establishing Use Charges for the 2017-18 Fiscal Year Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority ("SAWPA")". AYES: Ferryman, Kim, Krippner, Nagel, Peotter, Peterson (Alternate), Shawver, and Wanke NOES: None ABSTENTIONS: None ABSENT: Parker, Sebourn, T. Smith, Tinajero, and Wagner 3. GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2017-18 (Lorenzo Tyner) MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 17-XX entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Establishing the Annual Appropriations Limit for Fiscal Year 2017-18, for the Orange County Sanitation District in accordance with the Provisions of Division 9 of Title 1 of the California Government Code." AYES: Ferryman, Kim, Krippner, Nagel, Peotter, Peterson (Alternate), Shawver, and Wanke NOES: None ABSTENTIONS: None ABSENT: Parker, Sebourn, T. Smith, Tinajero, and Wagner 06/14/2017 Administration Committee Minutes Page 2 of 5 4. TEMPORARY EMPLOYMENT SERVICES (Celia Chandler) MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Authorize the General Manager to enter into sole source purchase order contracts with various staffing firms for Temporary Employment Services selected in Specification No. CS-2009-421BD for the period July 1, 2017 through June 30, 2018; and B. Authorize the General Manager to add or remove staffing firms from the available pool, as needed, to meet work requirements identified by the Human Resources Department, with no change to the approved total budget, at a total cost not to exceed $1,187,190. AYES: Ferryman, Kim, Krippner, Nagel, Peotter, Peterson (Alternate), Shawver, and Wanke NOES: None ABSTENTIONS: None ABSENT: Parker, Sebourn, T. Smith, Tinajero, and Wagner Chair Sebourn arrived at 5:05 p.m. Director Wagner arrived at 5:06 p.m. Committee Chair Wanke asked that the Informational Item No. 6 be moved forward. INFORMATION ITEMS: 6. LABORATORY, MONITORING, AND COMPLIANCE DIVISION UPDATE (James Colston) Director of Environmental Services Jim Colston introduced Ron Coss, Laboratory, Monitoring, and Compliance Manager, who provided an informative PowerPoint presentation that included an overview of the division, the reports generated by the division, laboratory workload, laboratory workload by customer, productivity, and budget, results of a recent survey conducted regarding division management and goals, and laboratory accreditation. Questions regarding the urban runoff policy and monitoring were answered by Mr. Colston and Mr. Herberg. A list of storm drain channel locations that feed into the Orange County Sanitation District system was requested. Director T. Smith arrived at 5:14 p.m. 06/14/2017 Administration Committee Minutes Page 3 of 5 NON-CONSENT: 5. PROPOSED REVISIONS TO FY 2017-18 BUDGET (Lorenzo Tyner) Director of Finance and Administrative Services Lorenzo Tyner provided information regarding the budget process and introduced Controller Mike White who provided a PowerPoint presentation on the update to the Fiscal Year 2017-18 budget which included: Revenue, outlays, major revenue components, general user fees, general income, operating expense summary, CIP programs, debt issuances, and the 10-year cash flow. MOVED, SECONDED, AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve the proposed revisions to the Operating, Capital, Debt/COP Service, and Self-Insurance Budgets for FY 2017-18, as follows: Originally Proposed Adopted Budget Revised Budget FY 2017-18 FY 2017-18 Operations & Maintenance $149,854,390 $151,919,380 Net Capital Improvement Program 137,989,000 148,061,000 Debt/COP Service 83,119,000 82,033,000 General Liability and Property Self-Insurance 1,450,000 1,335,000 Worker's Compensation Self Insurance 1,130,000 1,040,000 Intra-District Joint Equity Purchase/Sale(') 1,700,000 1,240,000 TOTAL $375,242,390 $385,628,380 ')Cash to/from Revenue Area 14(RA14)in exchange for capital assets to/from Consolidated Revenue Area 15(RA15). AYES: Ferryman, Kim, Krippner, Nagel, Peotter, Peterson (Alternate), Sebourn, Shawver, T. Smith, Wagner and Wanke NOES: None ABSTENTIONS: None ABSENT: Parker and Tinajero CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.8: The Committee convened in closed session at 5:51 p.m. to discuss one item. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Section and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. RECONVENED IN REGULAR SESSION: The Committee reconvened in regular session at 6:10 p.m. 06/14/2017 Administration Committee Minutes Page 4 of 5 CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel Brad Hogin did not provide a report. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: Committee Chair Wanke declared the meeting adjourned at 6:10 p.m. to the next regularly scheduled meeting of Wednesday, July 12, 2017 at 5:00 p.m. Submitted by: C &"(i, Kel y A. re, CIVIC CI rk of We Board 06/14/2017 Administration Committee Minutes Page 5 of 5