HomeMy WebLinkAbout04-12-2017 Administration Committee MinutesMINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, April 12, 2017 at 5:00 P.M.
A regular meeting of the Administration Comm ittee of the Orange County Sanitation
District was called to order by Committee Chairman Wanke on April 12 , 2017 at 5:01 p.m.
in the Administration Building of the Orange County Sanitation District.
Committee Chair Wanke led the Flag Salute.
A quorum was declared present , as follows :
COMMITTEE MEMBERS PRESENT:
Chad Wanke , Chair
Donald P . Wagner , Vice-Chair
Cheryl Brothers (Alternate)
Jim Ferryman
Peter Kim
Mark Murphy (Alternate)
Scott Peotter
Erik Peterson (Alternate)
Greg Sebourn , Board Chair
David Shawver , Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Al Krippner
Glenn Parker
Sal Tinajero
PUBLIC COMMENTS:
None .
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Jim Herberg , General Manager
Bob Ghirelli , Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston , Director of Environmental Services
Rob Thompson , Director of Engineering
Ed Torres , Director of Operations & Maintenance
Lorenzo Tyner , Director of Finance &
Administrative Services
Tina Knapp , Deputy Clerk of the Board
Jennifer Cabral
Al Garcia
Mark Manzo
Kathy Millea
Jeff Mohr
Ddaze Phuong
John Swindler
Mike White
OTHERS PRESENT:
Brad Hagin , General Counsel
Committee Chair Wanke did not provide a report.
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REPORT OF GENERAL MANAGER:
General Manage r Jim Herberg announced that there w ill be a Joint Meeting of the
Legislative and Public Affairs Committee and the Steering Committee on April 26 , 2017
at 4 :30 p .m .
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Director of Finance and Administrative Services Lorenzo Tyner did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED AND DULY CARRIED TO : Approve Minutes of the
March 8 , 2017 Administration Committee Meeting.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Ferryman , Kim , Peotter, Peterson (Alternate), Sebourn ,
Shawver, and Wanke
None
Brothers (Alternate)
Krippner , M . Murphy (Alternate), Parker , Tinajero , and Wagner
2 . FINANCIAL INFORMATION SYSTEM PURCHASE ORDER CONTRACT
RENEWAL (Lorenzo Tyner)
MOVED, SECONDED, and DULY CARRIED TO : Recommend to the Board of
Directors to :
A. Approve a five-year Purchase Order Contract with Oracle America , Inc . for
an annual amount of $92 , 143 , for a total not to exceed amount of $460 ,715 ,
commencing July 1, 2017 through June 30 , 2022 ; and
B. Approve a contingency of $46 ,072 (10%).
AYES: Brothers (Alternate), Ferryman , Kim , Peotter,
Peterson (Alternate), Sebourn , Shawver, and Wanke
NOES: None
ABSTENTIONS: None
ABSENT: Krippner , M. Murphy (Alternate), Parker , Tinajero , and Wagner
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3 . PURCHASE OF RADIO COMMUNICATION EQUIPMENT AND SERVICES
(Lorenzo Tyner)
MOVED, SECONDED , and DULY CARRIED TO: Recommend to the Board of
Directors to :
A. Authorize an additional $400 ,000 to sole source Purchase Order No.
105821-0B with Motorola Solutions utilizing Orange County Price Book
Agreement No. MA060-15011560 , for purchases of equipment , services ,
and repairs , for a total amount not to exceed $480 ,000 for the period ending
May 20 , 2020;
B. Authorize an immediate purchase of equipment and services for Orange
County Sanitation District's Motorola radio systems , for a total amount of
$148 ,613 , plus applicable tax and freight ; and
C. Approve a contingency of $14 ,861 (10%).
AYES: Brothers (Alternate), Ferryman , Kim , Peotter ,
Peterson (Alternate), Sebourn , Shawver , and Wanke
NOES: None
ABSTENTIONS: None
ABSENT: Krippner , M . Murphy (Alternate), Parker , Tinajero , and Wagner
NON-CONSENT:
None.
Alternate Director M. Murphy arrived at 5:09 p.m. Vice-Chair Wagner arrived at 5:11 p .m .
INFORMATION ITEMS:
4. FY 2017-18 BUDGET UPDATE (Lorenzo Tyner)
Mr . Tyner introduced Mike White , Controller , who presented a PowerPoint
presentation that included the proposed staffing increase in FY 2017-18 , benefit
costs , operating and materials supplies expenses, biosolids removal costs, major
costs components , power costs , engineering services costs , insurance and
research funds costs , training costs, and the Orange County Employees
Retirement System (OCERS) Unfunded Actuarial Accrued Liability (UAAL) pay
down and costs .
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5 . BIOSOLIDS MASTER PLAN, PROJECT NO. PS15-01 INFORMATION UPDATE
(Rob Thompson)
Mr . Thompson introduced this item and Engineering Manager Jeff Mohr provided
an informative PowerPoint presentation that included an overview of what biosolids
are , drivers for the Biosolids Master Plan , biosolids costs , proposed projects , and
the AquaCritox Demonstration Project evaluation study .
Mr . Mohr advised the Committee that compost is available tonight in the buckets
provided .
CLOSED SESSION:
None .
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None .
ADJOURNMENT:
Committee Chair Wanke declared the meeting adjourned at 6:12 p.m. to the next regularly
scheduled meet ing of Wednesday , May 10 , 2017 at 5:00 p .m .
Submitted by :
{t.N-4V~1~
Tina Knapp
Deputy Clerk of the Board
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