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HomeMy WebLinkAbout04-12-2017 Administration Committee MinutesMINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, April 12, 2017 at 5:00 P.M. A regular meeting of the Administration Comm ittee of the Orange County Sanitation District was called to order by Committee Chairman Wanke on April 12 , 2017 at 5:01 p.m. in the Administration Building of the Orange County Sanitation District. Committee Chair Wanke led the Flag Salute. A quorum was declared present , as follows : COMMITTEE MEMBERS PRESENT: Chad Wanke , Chair Donald P . Wagner , Vice-Chair Cheryl Brothers (Alternate) Jim Ferryman Peter Kim Mark Murphy (Alternate) Scott Peotter Erik Peterson (Alternate) Greg Sebourn , Board Chair David Shawver , Board Vice-Chair COMMITTEE MEMBERS ABSENT: Al Krippner Glenn Parker Sal Tinajero PUBLIC COMMENTS: None . REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg , General Manager Bob Ghirelli , Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston , Director of Environmental Services Rob Thompson , Director of Engineering Ed Torres , Director of Operations & Maintenance Lorenzo Tyner , Director of Finance & Administrative Services Tina Knapp , Deputy Clerk of the Board Jennifer Cabral Al Garcia Mark Manzo Kathy Millea Jeff Mohr Ddaze Phuong John Swindler Mike White OTHERS PRESENT: Brad Hagin , General Counsel Committee Chair Wanke did not provide a report. 04 /12/2 017 Adm inistration Committ ee Minutes Page 1 of 4 REPORT OF GENERAL MANAGER: General Manage r Jim Herberg announced that there w ill be a Joint Meeting of the Legislative and Public Affairs Committee and the Steering Committee on April 26 , 2017 at 4 :30 p .m . REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Director of Finance and Administrative Services Lorenzo Tyner did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED AND DULY CARRIED TO : Approve Minutes of the March 8 , 2017 Administration Committee Meeting. AYES: NOES: ABSTENTIONS: ABSENT: Ferryman , Kim , Peotter, Peterson (Alternate), Sebourn , Shawver, and Wanke None Brothers (Alternate) Krippner , M . Murphy (Alternate), Parker , Tinajero , and Wagner 2 . FINANCIAL INFORMATION SYSTEM PURCHASE ORDER CONTRACT RENEWAL (Lorenzo Tyner) MOVED, SECONDED, and DULY CARRIED TO : Recommend to the Board of Directors to : A. Approve a five-year Purchase Order Contract with Oracle America , Inc . for an annual amount of $92 , 143 , for a total not to exceed amount of $460 ,715 , commencing July 1, 2017 through June 30 , 2022 ; and B. Approve a contingency of $46 ,072 (10%). AYES: Brothers (Alternate), Ferryman , Kim , Peotter, Peterson (Alternate), Sebourn , Shawver, and Wanke NOES: None ABSTENTIONS: None ABSENT: Krippner , M. Murphy (Alternate), Parker , Tinajero , and Wagner 04/12/2 017 Admini strat ion Comm ittee Minutes Pag e 2 of 4 3 . PURCHASE OF RADIO COMMUNICATION EQUIPMENT AND SERVICES (Lorenzo Tyner) MOVED, SECONDED , and DULY CARRIED TO: Recommend to the Board of Directors to : A. Authorize an additional $400 ,000 to sole source Purchase Order No. 105821-0B with Motorola Solutions utilizing Orange County Price Book Agreement No. MA060-15011560 , for purchases of equipment , services , and repairs , for a total amount not to exceed $480 ,000 for the period ending May 20 , 2020; B. Authorize an immediate purchase of equipment and services for Orange County Sanitation District's Motorola radio systems , for a total amount of $148 ,613 , plus applicable tax and freight ; and C. Approve a contingency of $14 ,861 (10%). AYES: Brothers (Alternate), Ferryman , Kim , Peotter , Peterson (Alternate), Sebourn , Shawver , and Wanke NOES: None ABSTENTIONS: None ABSENT: Krippner , M . Murphy (Alternate), Parker , Tinajero , and Wagner NON-CONSENT: None. Alternate Director M. Murphy arrived at 5:09 p.m. Vice-Chair Wagner arrived at 5:11 p .m . INFORMATION ITEMS: 4. FY 2017-18 BUDGET UPDATE (Lorenzo Tyner) Mr . Tyner introduced Mike White , Controller , who presented a PowerPoint presentation that included the proposed staffing increase in FY 2017-18 , benefit costs , operating and materials supplies expenses, biosolids removal costs, major costs components , power costs , engineering services costs , insurance and research funds costs , training costs, and the Orange County Employees Retirement System (OCERS) Unfunded Actuarial Accrued Liability (UAAL) pay down and costs . 04/12/2017 Adm ini stration Comm ittee Minu te s Page 3 of 4 5 . BIOSOLIDS MASTER PLAN, PROJECT NO. PS15-01 INFORMATION UPDATE (Rob Thompson) Mr . Thompson introduced this item and Engineering Manager Jeff Mohr provided an informative PowerPoint presentation that included an overview of what biosolids are , drivers for the Biosolids Master Plan , biosolids costs , proposed projects , and the AquaCritox Demonstration Project evaluation study . Mr . Mohr advised the Committee that compost is available tonight in the buckets provided . CLOSED SESSION: None . OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None . ADJOURNMENT: Committee Chair Wanke declared the meeting adjourned at 6:12 p.m. to the next regularly scheduled meet ing of Wednesday , May 10 , 2017 at 5:00 p .m . Submitted by : {t.N-4V~1~ Tina Knapp Deputy Clerk of the Board -.. -.... ' ..... / -/ . · . .. --"' -· ............. -.·,... '!'··./ --_ .. ':: ~ .. r--. I""' ,__,. ---. ,. ' ·-·: ·._ . J --.. .../ . . . - 04/12/20 17 '.'.-.... _.,. .. -. : ~ A dm inist ra ti on Comm ittee Min ute s Pag e 4 of 4