HomeMy WebLinkAbout03-08-2017 Administration Committee MinutesMINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, March 8, 2017 at 5:00 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Committee Chairman Wanke on March 8, 2017 at
5:02 p.m. in the Administration Building of the Orange County Sanitation District.
Committee Vice-Chair Wagner led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Chad Wanke, Chair
Donald P. Wagner, Vice-Chair
Jim Ferryman
Peter Kim
Al Krippner
Steve Nagel
Teresa Smith
Scott Peotter
Erik Peterson (Alternate)
Greg Sebourn, Board Chair
David Shawver, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Glenn Parker
Sal Tinajero
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Tina Knapp, Deputy Clerk of the Board
Mark Esquer
Al Garcia
Randall Kleinman
Rebecca Long
Mark Manzo
Kathy Millea
Nasrin Nasrollahi
James Spears
Mike White
Paula Zeller
OTHERS PRESENT:
Kendra Carney, Associate General Counsel
Mike Simmons, Alliant Insurance Services
Karen Worden, Alliant Insurance Services
Robert Lowe, Alliant Insurance Services
Committee Chairman Wanke did not provide a report.
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REPORT OF GENERAL MANAGER:
General Manager Jim Herberg reminded the Committee that Honor Walk nominations are
due next week, on March 14th, and that the second Board Orientation is being held on
Wednesday, March 15th.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Director of Finance and Administrative Services Lorenzo Tyner did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED AND DULY CARRIED TO: Approve Minutes of the
February 8, 2017 Administration Committee Meeting.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Ferryman, Kim, Krippner, T. Smith, Peotter,
Peterson (Alternate), Sebourn, Shawver, Wagner, and Wanke
None
Nagel
Parker and Tinajero
Consent Calendar Item No. 2 was pulled from consideration and, therefore, no action was
taken.
2. PURCHASE OF RADIO COMMUNICATION EQUIPMENT AND SERVICES
(Lorenzo Tyner)
RECOMMENDATION: Authorize the purchase of equipment and services from
ComSerCo, Inc. for Motorola radio systems, for a total amount not to exceed
$161,000.00, to include all tax and freight in accordance with Ordinance No.
OCSD-47, Section 2.03(B) Cooperative Purchases.
NON-CONSENT:
None.
INFORMATION ITEMS:
Committee Chairman Wanke requested Item No. 4 be heard at this time.
4. STATUS OF 2017-18 PROPERTY LIABILITY INSURANCE RENEWALS
(Celia Chandler)
Director of Human Resources Celia Chandler introduced this item. Ms. Chandler
introduced Mike Simmons from Alliant Insurance Services, who provided an
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overview of the renewals of the OCSD major insurance policies for the upcoming
year. Mr. Herberg indicated that this item will be considered for approval by the
Board of Directors in the next couple of months.
3. FY 2017-18 ORANGE COUNTY SANITATION DISTRICT BUDGET UPDATE
(Lorenzo Tyner)
Mr. Tyner briefly introduced this item and Mike White, Controller, provided an
informative PowerPoint presentation that included a review of the four major
categories of revenues: fees & charges, general income, other/interagency, and
debt proceeds. Mr. White also reviewed the reserve policy and criteria.
5. ORANGE COUNTY SANITATION DISTRICT COLLECTIONS, OPERATIONS
AND MAINTENANCE OF OCSD FACILITIES (Ed Torres)
Director of Operations and Maintenance Ed Torres introduced Mark Esquer,
Engineering Manager, and Nasrin Nasrollahi, Engineer, who provided an
informative PowerPoint presentation regarding operations and maintenance of
OCSD facilities and the collection system. Mr. Esquer reviewed the OCSD
service area and wastewater collection system, collections system asset
replacement value, chemical dosing locations, and provided an overview of
cleaning methods. Ms. Nasrollahi presented information regarding waste
resource recovery, steps in the treatment process, the methane gas recovery
process, odor control, 2015-16 operating expenses, and future flows for the
Groundwater Recovery System (GWRS).
Committee Vice-Chair Wagner departed the meeting at 6:05 p.m.
6. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE
REPORT (Rob Thompson)
Director of Engineering Rob Thompson introduced this item and reviewed the
information contained in the report for the period ending December 31, 2016. Mr.
Thompson indicated that this report will be provided to the Board of Directors on a
quarterly basis.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None.
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ADJOURNMENT:
Committee Chair Wanke declared the meeting adjourned at 6:12 p .m . to the next regularly
scheduled meeting of Wednesday, April 12, 2017 at 5 :00 p .m.
Submitted by:
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Tina Knapp
Deputy Clerk of the Board
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