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HomeMy WebLinkAbout03-08-2017 Administration Committee MinutesMINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, March 8, 2017 at 5:00 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chairman Wanke on March 8, 2017 at 5:02 p.m. in the Administration Building of the Orange County Sanitation District. Committee Vice-Chair Wagner led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Chad Wanke, Chair Donald P. Wagner, Vice-Chair Jim Ferryman Peter Kim Al Krippner Steve Nagel Teresa Smith Scott Peotter Erik Peterson (Alternate) Greg Sebourn, Board Chair David Shawver, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Glenn Parker Sal Tinajero PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Rob Thompson, Director of Engineering Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Tina Knapp, Deputy Clerk of the Board Mark Esquer Al Garcia Randall Kleinman Rebecca Long Mark Manzo Kathy Millea Nasrin Nasrollahi James Spears Mike White Paula Zeller OTHERS PRESENT: Kendra Carney, Associate General Counsel Mike Simmons, Alliant Insurance Services Karen Worden, Alliant Insurance Services Robert Lowe, Alliant Insurance Services Committee Chairman Wanke did not provide a report. 03/08/2017 Administration Committee Minutes Page 1 of 4 REPORT OF GENERAL MANAGER: General Manager Jim Herberg reminded the Committee that Honor Walk nominations are due next week, on March 14th, and that the second Board Orientation is being held on Wednesday, March 15th. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Director of Finance and Administrative Services Lorenzo Tyner did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED AND DULY CARRIED TO: Approve Minutes of the February 8, 2017 Administration Committee Meeting. AYES: NOES: ABSTENTIONS: ABSENT: Ferryman, Kim, Krippner, T. Smith, Peotter, Peterson (Alternate), Sebourn, Shawver, Wagner, and Wanke None Nagel Parker and Tinajero Consent Calendar Item No. 2 was pulled from consideration and, therefore, no action was taken. 2. PURCHASE OF RADIO COMMUNICATION EQUIPMENT AND SERVICES (Lorenzo Tyner) RECOMMENDATION: Authorize the purchase of equipment and services from ComSerCo, Inc. for Motorola radio systems, for a total amount not to exceed $161,000.00, to include all tax and freight in accordance with Ordinance No. OCSD-47, Section 2.03(B) Cooperative Purchases. NON-CONSENT: None. INFORMATION ITEMS: Committee Chairman Wanke requested Item No. 4 be heard at this time. 4. STATUS OF 2017-18 PROPERTY LIABILITY INSURANCE RENEWALS (Celia Chandler) Director of Human Resources Celia Chandler introduced this item. Ms. Chandler introduced Mike Simmons from Alliant Insurance Services, who provided an 03/08/2017 Administration Committee Minutes Page 2 of 4 overview of the renewals of the OCSD major insurance policies for the upcoming year. Mr. Herberg indicated that this item will be considered for approval by the Board of Directors in the next couple of months. 3. FY 2017-18 ORANGE COUNTY SANITATION DISTRICT BUDGET UPDATE (Lorenzo Tyner) Mr. Tyner briefly introduced this item and Mike White, Controller, provided an informative PowerPoint presentation that included a review of the four major categories of revenues: fees & charges, general income, other/interagency, and debt proceeds. Mr. White also reviewed the reserve policy and criteria. 5. ORANGE COUNTY SANITATION DISTRICT COLLECTIONS, OPERATIONS AND MAINTENANCE OF OCSD FACILITIES (Ed Torres) Director of Operations and Maintenance Ed Torres introduced Mark Esquer, Engineering Manager, and Nasrin Nasrollahi, Engineer, who provided an informative PowerPoint presentation regarding operations and maintenance of OCSD facilities and the collection system. Mr. Esquer reviewed the OCSD service area and wastewater collection system, collections system asset replacement value, chemical dosing locations, and provided an overview of cleaning methods. Ms. Nasrollahi presented information regarding waste resource recovery, steps in the treatment process, the methane gas recovery process, odor control, 2015-16 operating expenses, and future flows for the Groundwater Recovery System (GWRS). Committee Vice-Chair Wagner departed the meeting at 6:05 p.m. 6. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT (Rob Thompson) Director of Engineering Rob Thompson introduced this item and reviewed the information contained in the report for the period ending December 31, 2016. Mr. Thompson indicated that this report will be provided to the Board of Directors on a quarterly basis. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None. 03/08/2017 Administration Committee Minutes Page 3 of 4 ADJOURNMENT: Committee Chair Wanke declared the meeting adjourned at 6:12 p .m . to the next regularly scheduled meeting of Wednesday, April 12, 2017 at 5 :00 p .m. Submitted by: .T ffa-IV ~67¥1 Tina Knapp Deputy Clerk of the Board 03/08/2017 Administration Committee Minutes Page 4 of 4