HomeMy WebLinkAbout11-09-2016 Administration Committee MinutesMINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, November 9, 2016 at 5:00 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Committee Chairman Curry on November 9, 2016 at 5:00
p.m. in the Administration Building of the Orange County Sanitation District.
Chairman Curry led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Keith Curry, Chair
Lucille Kring, Vice-Chair
Jim Ferryman
Jim Katapodis
Peter Kim
Greg Mills
Joy Neugebauer
John Nielsen, Board Chair
Greg Sebourn, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Steven Choi
Glenn Parker
Teresa Smith
Sal Tinajero
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations &
Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Kelly Lore, Clerk of the Board
Eddie Baker
Elvia Harvey
Al Garcia
Rebecca Long
Mark Manzo
Kathy Millea
Man Nguyen
Steve Speakman
John Swindler
Mike White
OTHERS PRESENT:
Brad Hogin, General Counsel
Committee Chairman Curry did not provide a report.
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REPORT OF GENERAL MANAGER:
General Manager Jim Herberg did not provide a report.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
In response to questions posed in previous meetings, Director of Finance and
Administrative Services Lorenzo Tyner stated that at the time of purchase, the investment
with Lehman Brothers was appropriate under our investment policy. The new investment
policy would not allow the same today. He then presented a slide illustrating the average
benchmark of our portfolio vs. probable investment in CD's for the same 15-year period.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED AND DULY CARRIED TO: Approve Minutes of the
October 12, 2016 Administration Committee Meeting.
AYES: Curry, Ferryman, Katapodis, Kim, Kring, Mills, Neugebauer and
Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Choi, Nielsen, Parker, T. Smith, and Tinajero
2. GENERAL MANAGER APPROVED PURCHASES (Lorenzo Tyner)
MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file District purchases made under the General
Manager's authority for the period of July 1, 2016 -September 30, 2016.
AYES: Curry, Ferryman, Katapodis, Kim, Kring, Mills, Neugebauer and
Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Choi, Nielsen, Parker, T. Smith, and Tinajero
3. IBM MAXIMO EMERGENCY AND LEVEL 3 SUPPORT (Lorenzo Tyner)
MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Authorize a sole source purchase order agreement with Total Resource
Management (TRM) for Maximo Emergency and Level 3 Support for one
year commencing January 1, 2017 through December 31, 2017 for a total
amount not to exceed $160,000.
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B. Authorize an option for three annual renewals at $160,000 per year for a
total amount of $480,000.
AYES: Curry, Ferryman, Katapodis, Kim, Kring, Mills, Neugebauer and
Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Choi, Nielsen, Parker, T. Smith, and Tinajero
4. CONSOLIDATED FINANCIAL REPORT FOR FIRST QUARTER ENDED
SEPTEMBER 30, 2016 (Lorenzo Tyner)
MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file Orange County Sanitation District First Quarter
Financial Report for the period ended September 30, 2016.
AYES: Curry, Ferryman, Katapodis, Kim, Kring, Mills, Neugebauer and
Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Choi, Nielsen, Parker, T. Smith, and Tinajero
NON-CONSENT:
5. WASTEWATER REFUNDING REVENUE OBLIGATIONS, SERIES 2017A
(Lorenzo Tyner)
Mr. Tyner introduced Controller Mike White who provided a brief overview of this
item.
MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to: Authorize the General Manager to issue new fixed rate Certificates
of Participation (COP), to be referred to as Wastewater Refunding Revenue
Obligations, Series 2017A, in an amount sufficient to refund up to $91,620,000 of
COP Series 2007 A.
AYES: Curry, Ferryman, Katapodis, Kim, Kring, Mills, Neugebauer and
Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Choi, Nielsen, Parker, T. Smith, and Tinajero
Board Chairman John Nielsen arrived at the meeting at 5:04 p.m.
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6. ORANGE COUNTY SANITATION DISTRICT COMPREHENSIVE ANNUAL
FINANCIAL REPORT (CAFR) FOR THE YEAR END JUNE 30, 2016
(Lorenzo Tyner)
Mr. White presented an informative PowerPoint regarding the CAFR including:
financial measurement; the net position over the prior year; changes in net assets
in the last five years; decreased cash and investments; and collection, treatment,
and disposal costs in comparison to budget. Mr. White then introduced auditor
Peter George, MGO, who provided a presentation and distributed a handout
regarding: responsibilities of the Auditor; deliverables; communications with the
Administration Committee and stated there were no major issues encountered and
no material weaknesses or significant deficiencies noted for FY 15/16.
MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file the Orange County Sanitation District's
Comprehensive Annual Financial Report for the year ended June 30, 2016,
prepared by staff and audited by Macias Gini & O'Connell LLP (MGO), Certified
Public Accountants, along with the following reports prepared by MGO:
A. Report to the Board of Directors; and
B. Independent Accountants' Report on Agreed-Upon Procedures Applied to
Appropriations Limit Worksheets.
AYES: Curry, Ferryman, Katapodis, Kim, Kring, Mills, Neugebauer,
Nielsen and Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Choi, Parker, T. Smith, and Tinajero
INFORMATION ITEMS:
7. ORANGE COUNTY SANITATION DISTRICT TREATMENT PLANT OVERVIEW
(Ed Torres)
Director of Operations and Maintenance Ed Torres introduced Operations
Supervisor Eddie Baker who provided an informative PowerPoint presentation on
the Sanitation District's treatment plant operations, including an overview of the
2015-16 treatment plant operating expenses, future flows for the Groundwater
Replenishment System, and maintenance efforts.
8. ORANGE COUNTY SANITATION DISTRICT SEWER SERVICE CHARGES -
REBATES (Lorenzo Tyner)
Mr. Tyner provided a brief PowerPoint presentation on the Rebate of paid Sewer
Service charges application process.
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CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IF ANY:
Committee Chair Curry congratulated those that had successfully been reelected to their
agencies, and said goodbye to those Committee members who would not be returning to
OCSD . He stated that it had been an honor to work with the group .
ADJOURNMENT:
Committee Chair Curry declared the meeting adjourned at 5:49 p .m. to the next regularly
scheduled meeting of Wednesday, January 11, 2017 at 5 :00 p.m .
Submitted by :
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