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HomeMy WebLinkAbout06-08-2016 Administration Committee MinutesMINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, June 8, 2016 at 5:00 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chair Curry on June 8, 2016 at 5:00 p.m. in the Administration Building of the Orange County Sanitation District. Vice-Chair Sebourn led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Keith Curry, Chair Lucille Kring, Vice-Chair Steven Choi Diana Fascenelli (Alternate) Jim Ferryman Peter Kim Al Krippner (Alternate) Erik Peterson (Alternate) Sal Tinajero John Nielsen, Board Chair Greg Sebourn, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Glenn Parker Teresa Smith PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Rob Thompson, Director of Engineering Ed Torres, Director of Operations & Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Kelly Lore, Clerk of the Board Cindi Ambrose Jennifer Cabral Anne Marie Feery Al Garcia Lori Khajadourian Mark Manzo Rich Spencer John Swindler Brent Wride OTHERS PRESENT: Brad Hogin, General Counsel Committee Chair Curry did not provide a report. 06/08/2016 Administration Committee Minutes Page 1 of 5 REPORT OF GENERAL MANAGER: General Manager Jim Herberg did not provide a report. Board Chair Nielsen notified the Committee of the upcoming ACC-OC Golden Hub of Innovations Event on Thursday, June 9, 2016 which will be held at the Discovery Cube in Santa Ana, and that if anyone was interested in attending, to notify the Clerk of the Board. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Director of Finance and Administrative Services Lorenzo Tyner did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED AND DULY CARRIED TO: Approve Minutes of the May 11, 2016 Administration Committee Meeting. AYES: Choi, Curry, Fascenelli (Alternate), Ferryman, Kim, Krippner (Alternate), Nielsen, Peterson (Alternate) and Sebourn NOES: None ABSTENTIONS: None ABSENT: Kring, Parker, T. Smith, and Tinajero 2. IBM TIVOLI MAXIMO AND WEBSPHERE (ENTERPRISE ONE) ANNUAL SUBSCRIPTION AND SUPPORT (Lorenzo Tyner) MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Authorize purchase of an annual licensing and maintenance agreement for IBM Maximo and WebSphere software and support using Dataskill, Inc. in the amount of $180, 166.41 for one year; and B. Approve a contingency of $36,033 (20%) for additional licenses identified in the current Maximo implementation plan. AYES: Choi, Curry, Fascenelli (Alternate), Ferryman, Kim, Krippner (Alternate), Nielsen, Peterson (Alternate) and Sebourn NOES: None ABSTENTIONS: None ABSENT: Kring, Parker, T. Smith, and Tinajero 06/08/2016 Administration Committee Minutes Page 2 of 5 3. FY 2016-17 USE CHARGES FOR SANTA ANA WATERSHED PROJECT AUTHORITY (Lorenzo Tyner) MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 16-XX entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Establishing Use Charges for the FY 2016-17 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority." AYES: Choi, Curry, Fascenelli (Alternate), Ferryman, Kim, Krippner (Alternate), Nielsen, Peterson (Alternate) and Sebourn NOES: None ABSTENTIONS: None ABSENT: Kring, Parker, T. Smith, and Tinajero 4. ORANGE COUNTY REGISTER -CLASSIFIED & LEGAL ADVERTISEMENTS (Lorenzo Tyner) MOVED, SECONDED AND DULY CARRIED TO: A Approve Change Order No. 4 to Blanket Purchase Order 105121-0B with the Orange County Register for Classified and Legal advertisements, for the period July 1, 2014 through June 30, 2016, for an additional amount of $20,001, for a total amount not to exceed $120,000; and B. Approve Blanket Purchase Order with the Orange County Register for Classified and Legal advertisements, for the period of July 1, 2016 through June 30, 2017, for a total amount not to exceed $150,000. AYES: Choi, Curry, Fascenelli (Alternate), Ferryman, Kim, Krippner (Alternate), Nielsen, Peterson (Alternate) and Sebourn NOES: None ABSTENTIONS: None ABSENT: Kring, Parker, T. Smith, and Tinajero 5. GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2016-17 (Lorenzo Tyner) MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 16-XX entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Establishing the Annual Appropriations Limit for Fiscal Year 2016-17, for the District in accordance with the Provisions of Division 9 of Title 1 of the California Government Code." AYES: Choi, Curry, Fascenelli (Alternate), Ferryman, Kim, Krippner (Alternate), Nielsen, Peterson (Alternate) and Sebourn NOES: None ABSTENTIONS: None ABSENT: Kring, Parker, T. Smith, and Tinajero 06/08/2016 Administration Committee Minutes Page 3 of 5 Committee Vice-Chair Kring arrived at 5:06 p.m. Director Tinajero arrived at 5:14 p.m. NON-CONSENT: 6. PROPOSED FY 2016-17 AND 2017-18 BUDGET (Lorenzo Tyner) Director of Finance and Administrative Services Lorenzo Tyner provided a brief overview of this item and introduced Controller Mike White, who provided a PowerPoint presentation on the proposed budget for fiscal years 2016-17 and 2017-18. The presentation included major revenue components, a comparison of single family residential rates between comparable agencies, anticipated performance of property tax revenue, outlay categories, a summary of proposed operating expenses, Capital Improvement Program (CIP) components, and debt issuances. Mr. White and Mr. Herberg responded to questions regarding the issuance of new debt, generational equity, fee increases. MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: Approve proposed Operating, Capital, Debt/COP Service and Self- Insurance Budgets for FY 2016-17 and 2017-18 as follows: Net Operations, Maintenance & Working Capital Worker's Compensation Self Insurance General Liability and Property Self-Insurance Net Capital Improvement Program Debt/COP Service Reduction of Long Term Obligations Intra-District Joint Equity Purchase/Sale(1l TOTAL 2016-17 $146,356,520 1,090,000 1,390,000 171,290,000 86,664,000 65,000,000 3,400,000 2017-18 $149,854,390 1, 130,000 1,450,000 137,989,000 83, 119,000 1,700,000 $475.190.520 $375.242.390 (1lCash to/from Revenue Area 14 (RA14) in exchange for capital assets to/from Consolidated Revenue Area 15 (RA 15). AYES: Choi, Curry, Fascenelli (Alternate), Ferryman, Kim, Kring, Krippner (Alternate), Nielsen, Peterson (Alternate) and Sebourn, and Tinajero NOES: None ABSTENTIONS: None ABSENT: Parker, and T. Smith INFORMATION ITEMS: 7. WORKFORCE PLANNING (Celia Chandler) Director of Human Resources Celia Chandler provided a brief overview of this item and introduced Richard Spencer, Human Resources Manager. Mr. Spencer 06/08/2016 Administration Committee Minutes Page 4 of 5 provided a PowerPoint presentation with an overview of the organizational structure and demographics of the Orange County Sanitation District including attrition, retirement eligibility statistics, and planning for the future needs of the workforce . Mr. Spencer responded to questions from the Committee regarding re cruitm e nt proc ess es and strategies, tuition re imburs ement, educational opportunities, intern and apprenticeship programs, and the likeliness of upward mobility . CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: Board Chair Nielsen invited everyone to the 21st Annual State of the City (Tustin) event on Thursday, June 9, 2016 at 5:00 p.m . ADJOURNMENT: Committee Chair Curry declared the meeting adjourned at 5:45 p.m . to the next regularly scheduled meeting of Wednesday, July 13, 2016 at 5:00 p.m. -J 06/08/2016 Administration Committee Minutes Page 5 of 5