HomeMy WebLinkAbout06-08-2016 Administration Committee MinutesMINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, June 8, 2016 at 5:00 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Committee Chair Curry on June 8, 2016 at 5:00 p.m. in the
Administration Building of the Orange County Sanitation District.
Vice-Chair Sebourn led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Keith Curry, Chair
Lucille Kring, Vice-Chair
Steven Choi
Diana Fascenelli (Alternate)
Jim Ferryman
Peter Kim
Al Krippner (Alternate)
Erik Peterson (Alternate)
Sal Tinajero
John Nielsen, Board Chair
Greg Sebourn, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Glenn Parker
Teresa Smith
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Jim Colston, Director of Environmental Services
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations & Maintenance
Lorenzo Tyner, Director of Finance &
Administrative Services
Kelly Lore, Clerk of the Board
Cindi Ambrose
Jennifer Cabral
Anne Marie Feery
Al Garcia
Lori Khajadourian
Mark Manzo
Rich Spencer
John Swindler
Brent Wride
OTHERS PRESENT:
Brad Hogin, General Counsel
Committee Chair Curry did not provide a report.
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REPORT OF GENERAL MANAGER:
General Manager Jim Herberg did not provide a report.
Board Chair Nielsen notified the Committee of the upcoming ACC-OC Golden Hub of
Innovations Event on Thursday, June 9, 2016 which will be held at the Discovery Cube in
Santa Ana, and that if anyone was interested in attending, to notify the Clerk of the Board.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Director of Finance and Administrative Services Lorenzo Tyner did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED, SECONDED AND DULY CARRIED TO: Approve Minutes of the
May 11, 2016 Administration Committee Meeting.
AYES: Choi, Curry, Fascenelli (Alternate), Ferryman, Kim, Krippner
(Alternate), Nielsen, Peterson (Alternate) and Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Kring, Parker, T. Smith, and Tinajero
2. IBM TIVOLI MAXIMO AND WEBSPHERE (ENTERPRISE ONE) ANNUAL
SUBSCRIPTION AND SUPPORT (Lorenzo Tyner)
MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Authorize purchase of an annual licensing and maintenance agreement for
IBM Maximo and WebSphere software and support using Dataskill, Inc. in
the amount of $180, 166.41 for one year; and
B. Approve a contingency of $36,033 (20%) for additional licenses identified in
the current Maximo implementation plan.
AYES: Choi, Curry, Fascenelli (Alternate), Ferryman, Kim, Krippner
(Alternate), Nielsen, Peterson (Alternate) and Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Kring, Parker, T. Smith, and Tinajero
06/08/2016 Administration Committee Minutes Page 2 of 5
3. FY 2016-17 USE CHARGES FOR SANTA ANA WATERSHED PROJECT
AUTHORITY (Lorenzo Tyner)
MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to: Adopt Resolution No. OCSD 16-XX entitled, "A Resolution of the
Board of Directors of the Orange County Sanitation District Establishing Use
Charges for the FY 2016-17 Pursuant to the Wastewater Treatment and Disposal
Agreement with the Santa Ana Watershed Project Authority."
AYES: Choi, Curry, Fascenelli (Alternate), Ferryman, Kim, Krippner
(Alternate), Nielsen, Peterson (Alternate) and Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Kring, Parker, T. Smith, and Tinajero
4. ORANGE COUNTY REGISTER -CLASSIFIED & LEGAL ADVERTISEMENTS
(Lorenzo Tyner)
MOVED, SECONDED AND DULY CARRIED TO:
A Approve Change Order No. 4 to Blanket Purchase Order 105121-0B with
the Orange County Register for Classified and Legal advertisements, for
the period July 1, 2014 through June 30, 2016, for an additional amount of
$20,001, for a total amount not to exceed $120,000; and
B. Approve Blanket Purchase Order with the Orange County Register for
Classified and Legal advertisements, for the period of July 1, 2016 through
June 30, 2017, for a total amount not to exceed $150,000.
AYES: Choi, Curry, Fascenelli (Alternate), Ferryman, Kim, Krippner
(Alternate), Nielsen, Peterson (Alternate) and Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Kring, Parker, T. Smith, and Tinajero
5. GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2016-17 (Lorenzo Tyner)
MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to: Adopt Resolution No. OCSD 16-XX entitled, "A Resolution of the
Board of Directors of the Orange County Sanitation District Establishing the Annual
Appropriations Limit for Fiscal Year 2016-17, for the District in accordance with the
Provisions of Division 9 of Title 1 of the California Government Code."
AYES: Choi, Curry, Fascenelli (Alternate), Ferryman, Kim, Krippner
(Alternate), Nielsen, Peterson (Alternate) and Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Kring, Parker, T. Smith, and Tinajero
06/08/2016 Administration Committee Minutes Page 3 of 5
Committee Vice-Chair Kring arrived at 5:06 p.m.
Director Tinajero arrived at 5:14 p.m.
NON-CONSENT:
6. PROPOSED FY 2016-17 AND 2017-18 BUDGET (Lorenzo Tyner)
Director of Finance and Administrative Services Lorenzo Tyner provided a brief
overview of this item and introduced Controller Mike White, who provided a
PowerPoint presentation on the proposed budget for fiscal years 2016-17 and
2017-18. The presentation included major revenue components, a comparison of
single family residential rates between comparable agencies, anticipated
performance of property tax revenue, outlay categories, a summary of proposed
operating expenses, Capital Improvement Program (CIP) components, and debt
issuances. Mr. White and Mr. Herberg responded to questions regarding the
issuance of new debt, generational equity, fee increases.
MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to: Approve proposed Operating, Capital, Debt/COP Service and Self-
Insurance Budgets for FY 2016-17 and 2017-18 as follows:
Net Operations, Maintenance & Working Capital
Worker's Compensation Self Insurance
General Liability and Property Self-Insurance
Net Capital Improvement Program
Debt/COP Service
Reduction of Long Term Obligations
Intra-District Joint Equity Purchase/Sale(1l
TOTAL
2016-17
$146,356,520
1,090,000
1,390,000
171,290,000
86,664,000
65,000,000
3,400,000
2017-18
$149,854,390
1, 130,000
1,450,000
137,989,000
83, 119,000
1,700,000
$475.190.520 $375.242.390
(1lCash to/from Revenue Area 14 (RA14) in exchange for capital assets to/from
Consolidated Revenue Area 15 (RA 15).
AYES: Choi, Curry, Fascenelli (Alternate), Ferryman, Kim, Kring,
Krippner (Alternate), Nielsen, Peterson (Alternate) and
Sebourn, and Tinajero
NOES: None
ABSTENTIONS: None
ABSENT: Parker, and T. Smith
INFORMATION ITEMS:
7. WORKFORCE PLANNING (Celia Chandler)
Director of Human Resources Celia Chandler provided a brief overview of this item
and introduced Richard Spencer, Human Resources Manager. Mr. Spencer
06/08/2016 Administration Committee Minutes Page 4 of 5
provided a PowerPoint presentation with an overview of the organizational
structure and demographics of the Orange County Sanitation District including
attrition, retirement eligibility statistics, and planning for the future needs of the
workforce . Mr. Spencer responded to questions from the Committee regarding
re cruitm e nt proc ess es and strategies, tuition re imburs ement, educational
opportunities, intern and apprenticeship programs, and the likeliness of upward
mobility .
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
Board Chair Nielsen invited everyone to the 21st Annual State of the City (Tustin) event
on Thursday, June 9, 2016 at 5:00 p.m .
ADJOURNMENT:
Committee Chair Curry declared the meeting adjourned at 5:45 p.m . to the next regularly
scheduled meeting of Wednesday, July 13, 2016 at 5:00 p.m.
-J
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