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HomeMy WebLinkAbout04-13-2016 Administration Committee MinutesMINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, April 13, 2016, at 5:00 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chair Curry on April 13, 2016, at 5:01 p.m., in the Administration Building of the Orange County Sanitation District. Director Kim led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Keith Curry, Chair Lucille Kring, Vice-Chair Steven Choi Jim Ferryman Jim Katapodis Peter Kim Greg Mills Joy Neugebauer Teresa Smith John Nielsen, Board Chair Greg Sebourn, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Glenn Parker Sal Tinajero PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Rob Thompson, Director of Engineering Lorenzo Tyner, Director of Finance & Administrative Services Ed Torres, Director of Operations & Maintenance Mike White, Controller Kelly Lore, Clerk of the Board Jennifer Cabral Rich Castillon Rhea De Guzman Norbert Gaia Alfredo Garcia Brad Hamilton Mark Manzo John Swindler OTHERS PRESENT: Brad Hagin, General Counsel Dennis Mulqueeney, Alliant Insurance Services Robert Lowe, Alliant Insurance Services Committee Chair Curry did not provide a report. 04/13/2016 Administration Committee Minutes Page 1 of 5 REPORT OF GENERAL MANAGER: General Manager Jim Herberg reported that earlier today, the OC LAFCO Commission met and made the determination that the Area 7 Local Sewers will be transferred to East Orange County Water District. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Director of Finance and Administrative Services Lorenzo Tyner did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED AND DULY CARRIED TO: Approve Minutes of the March 9, 2016 Administration Committee Meeting. AYES: NOES: ABSTENTIONS: ABSENT: Choi, Curry, Katapodis, Kim, Kring, Mills, Neugebauer, Nielsen, and Sebourn None None Ferryman, Parker, T. Smith, and Tinajero 2. PIPELINE CONDITION ASSESSMENT AND CLOSED CIRCUIT TELEVISION (CCTV} DATA SOFTWARE AND RELATED SERVICES (Lorenzo Tyner) MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve a purchase order contract to lnnovyze, Inc. for pipeline condition assessment and CCTV data software and related services per Specification No. S-2015-735BD, for an amount not to exceed $152,800; B. Authorize the purchase of an annual maintenance contract with four (4) annual renewals at $18,000 per year for a total of $72,000; and C. Approve a contingency of $17,080 per renewal period for software and related services for annual maintenance. AYES: NOES: ABSTENTIONS: ABSENT: 04/13/2016 Choi, Curry, Katapodis, Kim, Kring, Mills, Neugebauer, Nielsen, and Sebourn None None Ferryman, Parker, T. Smith, and Tinajero Administration Committee Minutes Page 2 of 5 3. COOPERATIVE PROCUREMENT WITH U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE (Lorenzo Tyner) MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: Authorize purchases of information technology products, services, and solutions using the County of Fairfax, Virginia contract number #4400006644 with Insight Public Sector available through U.S. Communities Government Purchasing Alliance, for the period May 1, 2016 though, April 30, 2019, for a total amount not to exceed $800,000, in accordance with Ordinance OCSD-47, Section 2.03(8) Cooperative Purchases. AYES: Choi, Curry, Katapodis, Kim, Kring, Mills, Neugebauer, Nielsen, and Sebourn NOES: None ABSTENTIONS: None ABSENT: Ferryman, Parker, T. Smith, and Tinajero 4. CLASSIFICATION & COMPENSATION STUDIES -VENDOR CHANGE (Celia Chandler) MOVED. SECONDED AND DULY CARRIED TO: A. Award a Professional Consultant Services Agreement with Koff and Associates for the compensation phase of the classification and compensation study, Specification CS-2014-630BD, for a total amount not to exceed $65,040, with a new total amount of phase one and two not to exceed of $126,929; and B. Approve a contingency of $6,504 (10%). AYES: Choi, Curry, Katapodis, Kim, Kring, Mills, Neugebauer, Nielsen, and Sebourn NOES: None ABSTENTIONS: None ABSENT: Ferryman, Parker, T. Smith, and Tinajero NON-CONSENT: 5. DISASTER RECOVERY DATA CENTER FACILITY (Lorenzo Tyner) MOVED, SECONDED AND DULY CARRIED TO: A. Authorize a sole source agreement with Switch (SUPERNAP) for a disaster recovery data center facility beginning May 13, 2016 through May 12, 2019, for the total amount of $140,000; and B. Approve a contingency of $14,000 (10%). 04/13/2016 Administration Committee Minutes Page 3 of 5 AYES: Choi, Curry, Katapodis, Kim, Kring, Mills, Neugebauer, Nielsen, and Sebourn NOES: None ABSTENTIONS: None ABSENT: Ferryman, Parker, T. Smith, and Tinajero Director Ferryman arrived at 5:04 p.m. Director T. Smith arrived at 5:05 p.m. INFORMATION ITEMS: 6. STATUS OF 2016-17 PROPERTY-LIABILITY INSURANCE RENEWALS (Celia Chandler) Director of Human Resources Celia Chandler introduced Dennis Mulqueeney, Sr. Vice President Alliant who provided a short presentation highlighting the major components of the plans and costs. 7. FY 2016-17 AND FY 2017-18 BUDGET UPDATE (Lorenzo Tyner) Director of Finance and Administrative Services Lorenzo Tyner introduced Controller, Mike White, who provided an informative PowerPoint presentation on the proposed operational line item budget which included: proposed staffing increases; benefit cost decreases; materials and supplies expenses; contractual services; legal expenses; insurance programs; training; and additional OCERS UAAL pay down. Mr. White responded to a question regarding the calculation of overall increase of 3.5% net operating cost. 8. PRETREATMENT PROGRAM OVERVIEW (Bob Ghirelli) MOVED. SECONDED AND DULY CARRIED TO: Continue the item to the May 11, 2016 Administration Committee Meeting. AYES: Choi, Curry, Ferryman, Katapodis, Kim, Kring, Mills, Neugebauer, Nielsen, Sebourn and T. Smith NOES: None ABSTENTIONS: None ABSENT: Parker, and Tinajero CLOSED SESSION: None. 04/13/2016 Administration Committee Minutes Page 4 of 5 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: None . ADJOURNMENT: Committee Chair Curry declared the meeting adjourned at 5:20 p.m. to the next regularly scheduled meeting of Wednesday, May 11, 2016 at 5:00 p.m. 04/13/2016 Administration Committee Minutes Page 5 of 5