HomeMy WebLinkAbout04-13-2016 Administration Committee MinutesMINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, April 13, 2016, at 5:00 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Committee Chair Curry on April 13, 2016, at 5:01 p.m., in
the Administration Building of the Orange County Sanitation District.
Director Kim led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Keith Curry, Chair
Lucille Kring, Vice-Chair
Steven Choi
Jim Ferryman
Jim Katapodis
Peter Kim
Greg Mills
Joy Neugebauer
Teresa Smith
John Nielsen, Board Chair
Greg Sebourn, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Glenn Parker
Sal Tinajero
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Celia Chandler, Director of Human Resources
Rob Thompson, Director of Engineering
Lorenzo Tyner, Director of Finance &
Administrative Services
Ed Torres, Director of Operations & Maintenance
Mike White, Controller
Kelly Lore, Clerk of the Board
Jennifer Cabral
Rich Castillon
Rhea De Guzman
Norbert Gaia
Alfredo Garcia
Brad Hamilton
Mark Manzo
John Swindler
OTHERS PRESENT:
Brad Hagin, General Counsel
Dennis Mulqueeney, Alliant Insurance Services
Robert Lowe, Alliant Insurance Services
Committee Chair Curry did not provide a report.
04/13/2016 Administration Committee Minutes Page 1 of 5
REPORT OF GENERAL MANAGER:
General Manager Jim Herberg reported that earlier today, the OC LAFCO Commission
met and made the determination that the Area 7 Local Sewers will be transferred to East
Orange County Water District.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Director of Finance and Administrative Services Lorenzo Tyner did not provide a report.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED AND DULY CARRIED TO: Approve Minutes of the
March 9, 2016 Administration Committee Meeting.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Choi, Curry, Katapodis, Kim, Kring, Mills, Neugebauer,
Nielsen, and Sebourn
None
None
Ferryman, Parker, T. Smith, and Tinajero
2. PIPELINE CONDITION ASSESSMENT AND CLOSED CIRCUIT TELEVISION
(CCTV} DATA SOFTWARE AND RELATED SERVICES (Lorenzo Tyner)
MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Approve a purchase order contract to lnnovyze, Inc. for pipeline condition
assessment and CCTV data software and related services per Specification
No. S-2015-735BD, for an amount not to exceed $152,800;
B. Authorize the purchase of an annual maintenance contract with four (4)
annual renewals at $18,000 per year for a total of $72,000; and
C. Approve a contingency of $17,080 per renewal period for software and
related services for annual maintenance.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
04/13/2016
Choi, Curry, Katapodis, Kim, Kring, Mills, Neugebauer,
Nielsen, and Sebourn
None
None
Ferryman, Parker, T. Smith, and Tinajero
Administration Committee Minutes Page 2 of 5
3. COOPERATIVE PROCUREMENT WITH U.S. COMMUNITIES GOVERNMENT
PURCHASING ALLIANCE (Lorenzo Tyner)
MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Authorize purchases of information technology products, services, and solutions
using the County of Fairfax, Virginia contract number #4400006644 with Insight
Public Sector available through U.S. Communities Government Purchasing
Alliance, for the period May 1, 2016 though, April 30, 2019, for a total amount not
to exceed $800,000, in accordance with Ordinance OCSD-47, Section 2.03(8)
Cooperative Purchases.
AYES: Choi, Curry, Katapodis, Kim, Kring, Mills, Neugebauer,
Nielsen, and Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Ferryman, Parker, T. Smith, and Tinajero
4. CLASSIFICATION & COMPENSATION STUDIES -VENDOR CHANGE
(Celia Chandler)
MOVED. SECONDED AND DULY CARRIED TO:
A. Award a Professional Consultant Services Agreement with Koff and
Associates for the compensation phase of the classification and
compensation study, Specification CS-2014-630BD, for a total amount not
to exceed $65,040, with a new total amount of phase one and two not to
exceed of $126,929; and
B. Approve a contingency of $6,504 (10%).
AYES: Choi, Curry, Katapodis, Kim, Kring, Mills, Neugebauer,
Nielsen, and Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Ferryman, Parker, T. Smith, and Tinajero
NON-CONSENT:
5. DISASTER RECOVERY DATA CENTER FACILITY (Lorenzo Tyner)
MOVED, SECONDED AND DULY CARRIED TO:
A. Authorize a sole source agreement with Switch (SUPERNAP) for a disaster
recovery data center facility beginning May 13, 2016 through May 12, 2019,
for the total amount of $140,000; and
B. Approve a contingency of $14,000 (10%).
04/13/2016 Administration Committee Minutes Page 3 of 5
AYES: Choi, Curry, Katapodis, Kim, Kring, Mills, Neugebauer,
Nielsen, and Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Ferryman, Parker, T. Smith, and Tinajero
Director Ferryman arrived at 5:04 p.m.
Director T. Smith arrived at 5:05 p.m.
INFORMATION ITEMS:
6. STATUS OF 2016-17 PROPERTY-LIABILITY INSURANCE RENEWALS
(Celia Chandler)
Director of Human Resources Celia Chandler introduced Dennis Mulqueeney, Sr.
Vice President Alliant who provided a short presentation highlighting the major
components of the plans and costs.
7. FY 2016-17 AND FY 2017-18 BUDGET UPDATE (Lorenzo Tyner)
Director of Finance and Administrative Services Lorenzo Tyner introduced
Controller, Mike White, who provided an informative PowerPoint presentation on
the proposed operational line item budget which included: proposed staffing
increases; benefit cost decreases; materials and supplies expenses; contractual
services; legal expenses; insurance programs; training; and additional OCERS
UAAL pay down. Mr. White responded to a question regarding the calculation of
overall increase of 3.5% net operating cost.
8. PRETREATMENT PROGRAM OVERVIEW (Bob Ghirelli)
MOVED. SECONDED AND DULY CARRIED TO: Continue the item to the
May 11, 2016 Administration Committee Meeting.
AYES: Choi, Curry, Ferryman, Katapodis, Kim, Kring, Mills,
Neugebauer, Nielsen, Sebourn and T. Smith
NOES: None
ABSTENTIONS: None
ABSENT: Parker, and Tinajero
CLOSED SESSION:
None.
04/13/2016 Administration Committee Minutes Page 4 of 5
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
None .
ADJOURNMENT:
Committee Chair Curry declared the meeting adjourned at 5:20 p.m. to the next regularly
scheduled meeting of Wednesday, May 11, 2016 at 5:00 p.m.
04/13/2016 Administration Committee Minutes Page 5 of 5