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HomeMy WebLinkAbout12-09-2015 Administration Committee Minutes - CorrectedCORRECTED MINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, December 9, 2015, at 5:00 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chair Curry on December 9, 2015, at 5:01 p.m., in the Administration Building of the Orange County Sanitation District. Director Kim led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Keith Curry, Chair Lucille Kring, Vice-Chair Steven Choi James Ferryman Jim Katapodis Peter Kim Joy Neugebauer Glenn Parker Teresa Smith Sal Tinajero John Nielsen, Board Chair Greg Sebourn, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Greg Mills PUBLIC COMMENTS: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Ed Torres, Director of Operations and Maintenance Lorenzo Tyner, Director of Finance Rob Thompson, Director of Engineering Kelly Lore, Clerk of the Board Jennifer Cabral Rich Castillon Nina Tran Richard Spencer OTHERS PRESENT: Brad Hagin, General Counsel Bill Dennehy, Chandler Asset Management Mia Corral, Chandler Asset Management Bob Ransom, Brethren Christian Jr./Sr. High School CEO who stated concerns with the OCSD sewer use fee assessed for the school property. He provided a handout for the Committee which was received and filed. · Director of Finance, Lorenzo Tyner stated that he will have his staff meet with Mr. Ransom to assist and evaluate his concerns. REPORT OF COMMITTEE CHAIR: Committee Chair Curry did not provide a report. 12/09/2015 Administration Committee Minutes Page 1of4 REPORT OF GENERAL MANAGER: General Manager, Jim Herberg did not provide a report. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Director of Finance and Administrative Services, Lorenzo Tyner did not provide a report. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED AND DULY CARRIED TO: Approve Minutes of the November 11, 2015, Administration Committee Meeting. AYES: Choi, Curry, Ferryman, Katapodis, Kim, Kring, Neugebauer, Nielsen, Parker, Sebourn, and T. Smith NOES: None ABSTENTIONS: None ABSENT: Mills and Tinajero 2. INVEST AND/OR REINVEST DISTRICT'S FUNDS (Lorenzo Tyner) MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 15-XX, entitled "A Resolution of the Board of Directors of the Orange County Sanitation District, Authorizing the Orange County Sanitation District's Treasurer to Invest and/or Reinvest District's Funds; Adopting District's Investment Policy Statement and Performance Benchmarks for calendar year 2016; and Repealing Resolution No. OCSD 14-20." AYES: NOES: ABSTENTIONS: ABSENT: Choi, Curry, Ferryman, Katapodis, Kim, Kring, Neugebauer, Nielsen, Parker, Sebourn, and T. Smith None None Mills and Tinajero 3. CONFLICT OF INTEREST CODE (Clerk of the Board) MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 15-XX entitled, "A Resolution of the Board of Directors of Orange County Sanitation District adopting a Conflict of Interest Code which supersedes all prior Conflict of Interest Codes and amendments previously adopted." 12/09/2015 Administration Committee Minutes Page 2 of 4 AYES: NOES: ABSTENTIONS: ABSENT: Choi, Curry, Ferryman, Katapodis, Kim, Kring, Neugebauer, Nielsen, Parker, Sebourn, and T. Smith None None Mills and Tinajero NON-CONSENT CALENDAR: None. INFORMATION ITEMS: 4. INVESTMENT PERFORMANCE RESULTS (Lorenzo Tyner) Bill Dennehy, Chandler Asset Management, provided an informative PowerPoint Presentation regarding the OCSD Investment portfolio managed by Chandler and focused on: Long term and liquid portfolios; annual benchmark comparisons; issuer report; investment policy compliance; long term performances; annual timeline of Chandler activities and staff communications. Mr. Dennehy and staff responded to questions from the Committee. Director Tinajero arrived at 5:34 p.m. 5. COMMUNITY OUTREACH (Bob Ghirelli) Assistant General Manager Bob Ghirelli introduced Principal Public Affairs Specialist, Jennifer Cabral who provided a PowerPoint presentation including the introduction of the public affairs team and the community relations, public education and outreach accomplishments for this year including: Sewer science - Inside the Outdoors; High School PSA Contest; Tour program and speakers bureau; Community events; and capital project and maintenance outreach. Ms. Cabral then answered questions from the Committee Committee Chair Curry thanked Ms. Cabral and staff for the construction outreach efforts in Newport Beach. Chair Nielsen also thanked Ms. Cabral and staff for the presentation. He also inquired about an upcoming ACC-OC meeting with OCSD which Ms. Cabral stated should be scheduled for January 2016. CLOSED SESSION: None. 12/09/2015 Administration Committee Minutes Page 3 of 4 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: Committee Chair Curry addressed a concern from Director Parker regarding the 5:00 p.m. start time of the Committee meeting . It was the consensus of the Committee to keep the start time at 5:00 p.m. ADJOURNMENT: Committee Chair Curry declared the meeting adjourned at 5:49 p.m. to the next regularly scheduled meeting of Wednesday, February 10, 2016 at 5:00 p.m . Submitted by: 12/09/2015 Administration Committee Minutes Page 4 of4