HomeMy WebLinkAbout09-09-2015 Administration Committee MinutesMINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, September 9, 2015, at 5:30 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Committee Vice-Chair Kring on September 9, 2015, at
5:30 p.m., in the Administration Building of the Orange County Sanitation District.
Committee Vice-Chair Kring led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Lucille Kring, Vice-Chair
Steven Choi
Tyler Diep
James Ferryman
Jim Katapodis
Peter Kim
Greg Mills
Glenn Parker
Teresa Smith
Greg Sebourn, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Keith Curry, Chair
Sal Tinajero
John Nielsen, Board Chair
PUBLIC COMMENTS:
None.
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Lorenzo Tyner, Director of Finance
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations &
Maintenance
Carrie Robles, Secretary Pro Tern
Jennifer Cabral
Al Garcia
Norbert Gaia
Richard Spencer
Mike White
Kathy Millea
Jim Colston
Rhea De Guzman
OTHERS PRESENT:
Brad Hogin, General Counsel
Mehul Patel, OCWD, Principal Process
Engineer/GWRS Program Manager
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REPORT OF COMMITTEE CHAIR:
Committee Vice-Chair Kring reported on the recent SAWPA tour that she participated in.
She expressed what a wonderful opportunity it was to visit the various facilities and she
encouraged the Directors to take advantage of the tour the next time it is made available.
REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg did not provide a report.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Director of Finance and Administrative Services, Lorenzo Tyner reported on the recent
Board approved payment of $50 million that was made to the Orange County Employee
Retirement System (OCERS). This additional payment will result in an annual savings of
$2 million per year. This advance payment will also result in a much lower payment next
year.
CONSENT CALENDAR:
1. APPROVAL OF MINUTES (Clerk of the Board)
MOVED. SECONDED AND DULY CARRIED TO: Approve Minutes of the
July 8, 2015, Administration Committee Meeting.
AYES: Choi, Diep, Ferryman, Katapodis, Kim, Kring, Mills, and
Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Curry, Nielsen, Parker, T. Smith and Tinajero
2. REIMBURSEMENTS TO BOARD MEMBERS AND STAFF (Lorenzo Tyner)
MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file report of reimbursements to Board Members and Staff per
Government Code 53065.5 for the period July 1, 2014 through June 30, 2015.
AYES:
NOES:
ABSTENTIONS:
ABSENT:
09/09/2015
Choi, Diep, Ferryman, Katapodis, Kim, Kring, Mills, and
Sebourn
None
None
Curry, Nielsen, Parker, T. Smith and Tinajero
Administration Committee Minutes Page 2 of 4
3. GENERAL MANAGER APPROVED PURCHASES (Lorenzo Tyner)
MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Receive and file District purchases made under the General Manager's authority
for the period of April 1, 2015 -June 30, 2015.
AYES: Choi, Diep, Ferryman, Katapodis, Kim, Kring, Mills, and
Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Curry, Nielsen, Parker, T. Smith and Tinajero
NON-CONSENT CALENDAR:
Assistant General Manager, Bob Ghirelli and Human Resources/Risk Manager, Richard
Spencer provided a brief presentation for item 4.
4. UPDATE TO OCSD PERSONNEL POLICIES AND PROCEDURES MANUAL
(Bob Ghirelli)
MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OCSD 15-XX entitled, "A Resolution of the Board of
Directors of Orange County Sanitation District approving a Board of Directors
Personnel Policies and Procedures Manual providing for classification,
compensation, and other terms, conditions, policies, and procedures governing
employment of District employees; and repealing Resolution No. OCSD 98-33 and
all associated amendments."
AYES: Choi, Diep, Ferryman, Katapodis, Kim, Kring, Mills, and
Sebourn
NOES: None
ABSTENTIONS: None
ABSENT: Curry, Nielsen, Parker, T. Smith and Tinajero
INFORMATION ITEMS:
5. GROUND WATER REPLENISHMENT SYSTEM (Rob Thompson)
Engineering Manager Kathy Millea provided a PowerPoint presentation providing
an overview of the Groundwater Replenishment System which included: changes
from wastewater treatment to resource recovery; 10-year partnership between
OCWD and OCSD partnership, services areas; critical source of water; GWRS
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logistics, process and distribution system; Steering Committee members; agency
contributions to and direct benefi ts from GWRS. Ms. Millea provided the
challenges faced with the system as well as a look into future plans.
OCSD Staff and Mehul Patel, OCWD Principal Process Engineer/GWRS Program
Manager responded to questions pertaining to: possible health risks attributed to
100 percent flow into GWRS; outfall distance at five miles; capacity of underground
aquifers; Prado Dam and SARI line; mid basin injection; future reliance on imported
water; captured runoff water; and differences of basins and damming.
Director Parker arrived at 5:39 p.m.
Director Smith arrived at 5:50 p.m.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS,
IFANY:
Committee Vice-Chair Kring indicated that she and Committee Chair Curry had discussed
the possibility of changing the committee meeting start time to 5:00 p.m. and wanted to
get feedback from the committee members. Director Parker expressed that the earlier
start time would difficult for him due to his commute from Redlands. The committee
meeting start time will remain at 5:30 p.m.
ADJOURNMENT:
Committee Vice-Chair Kring declared the meeting adjourned at 6:10 p.m. to the next
regularly scheduled meeting of October 14, 2015 at 5:30 p.m.
Submitted by:
arrie Robles
Secretary Pro Tern
.,
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