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HomeMy WebLinkAbout09-09-2015 Administration Committee MinutesMINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, September 9, 2015, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Vice-Chair Kring on September 9, 2015, at 5:30 p.m., in the Administration Building of the Orange County Sanitation District. Committee Vice-Chair Kring led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Lucille Kring, Vice-Chair Steven Choi Tyler Diep James Ferryman Jim Katapodis Peter Kim Greg Mills Glenn Parker Teresa Smith Greg Sebourn, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Keith Curry, Chair Sal Tinajero John Nielsen, Board Chair PUBLIC COMMENTS: None. STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance Rob Thompson, Director of Engineering Ed Torres, Director of Operations & Maintenance Carrie Robles, Secretary Pro Tern Jennifer Cabral Al Garcia Norbert Gaia Richard Spencer Mike White Kathy Millea Jim Colston Rhea De Guzman OTHERS PRESENT: Brad Hogin, General Counsel Mehul Patel, OCWD, Principal Process Engineer/GWRS Program Manager 09/09/2015 Administration Committee Minutes Page 1of4 REPORT OF COMMITTEE CHAIR: Committee Vice-Chair Kring reported on the recent SAWPA tour that she participated in. She expressed what a wonderful opportunity it was to visit the various facilities and she encouraged the Directors to take advantage of the tour the next time it is made available. REPORT OF GENERAL MANAGER: General Manager, Jim Herberg did not provide a report. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Director of Finance and Administrative Services, Lorenzo Tyner reported on the recent Board approved payment of $50 million that was made to the Orange County Employee Retirement System (OCERS). This additional payment will result in an annual savings of $2 million per year. This advance payment will also result in a much lower payment next year. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED AND DULY CARRIED TO: Approve Minutes of the July 8, 2015, Administration Committee Meeting. AYES: Choi, Diep, Ferryman, Katapodis, Kim, Kring, Mills, and Sebourn NOES: None ABSTENTIONS: None ABSENT: Curry, Nielsen, Parker, T. Smith and Tinajero 2. REIMBURSEMENTS TO BOARD MEMBERS AND STAFF (Lorenzo Tyner) MOVED, SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file report of reimbursements to Board Members and Staff per Government Code 53065.5 for the period July 1, 2014 through June 30, 2015. AYES: NOES: ABSTENTIONS: ABSENT: 09/09/2015 Choi, Diep, Ferryman, Katapodis, Kim, Kring, Mills, and Sebourn None None Curry, Nielsen, Parker, T. Smith and Tinajero Administration Committee Minutes Page 2 of 4 3. GENERAL MANAGER APPROVED PURCHASES (Lorenzo Tyner) MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file District purchases made under the General Manager's authority for the period of April 1, 2015 -June 30, 2015. AYES: Choi, Diep, Ferryman, Katapodis, Kim, Kring, Mills, and Sebourn NOES: None ABSTENTIONS: None ABSENT: Curry, Nielsen, Parker, T. Smith and Tinajero NON-CONSENT CALENDAR: Assistant General Manager, Bob Ghirelli and Human Resources/Risk Manager, Richard Spencer provided a brief presentation for item 4. 4. UPDATE TO OCSD PERSONNEL POLICIES AND PROCEDURES MANUAL (Bob Ghirelli) MOVED. SECONDED AND DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 15-XX entitled, "A Resolution of the Board of Directors of Orange County Sanitation District approving a Board of Directors Personnel Policies and Procedures Manual providing for classification, compensation, and other terms, conditions, policies, and procedures governing employment of District employees; and repealing Resolution No. OCSD 98-33 and all associated amendments." AYES: Choi, Diep, Ferryman, Katapodis, Kim, Kring, Mills, and Sebourn NOES: None ABSTENTIONS: None ABSENT: Curry, Nielsen, Parker, T. Smith and Tinajero INFORMATION ITEMS: 5. GROUND WATER REPLENISHMENT SYSTEM (Rob Thompson) Engineering Manager Kathy Millea provided a PowerPoint presentation providing an overview of the Groundwater Replenishment System which included: changes from wastewater treatment to resource recovery; 10-year partnership between OCWD and OCSD partnership, services areas; critical source of water; GWRS 09/09/2015 Administration Committee Minutes Page 3 of 4 logistics, process and distribution system; Steering Committee members; agency contributions to and direct benefi ts from GWRS. Ms. Millea provided the challenges faced with the system as well as a look into future plans. OCSD Staff and Mehul Patel, OCWD Principal Process Engineer/GWRS Program Manager responded to questions pertaining to: possible health risks attributed to 100 percent flow into GWRS; outfall distance at five miles; capacity of underground aquifers; Prado Dam and SARI line; mid basin injection; future reliance on imported water; captured runoff water; and differences of basins and damming. Director Parker arrived at 5:39 p.m. Director Smith arrived at 5:50 p.m. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: Committee Vice-Chair Kring indicated that she and Committee Chair Curry had discussed the possibility of changing the committee meeting start time to 5:00 p.m. and wanted to get feedback from the committee members. Director Parker expressed that the earlier start time would difficult for him due to his commute from Redlands. The committee meeting start time will remain at 5:30 p.m. ADJOURNMENT: Committee Vice-Chair Kring declared the meeting adjourned at 6:10 p.m. to the next regularly scheduled meeting of October 14, 2015 at 5:30 p.m. Submitted by: arrie Robles Secretary Pro Tern ., 09/09/2015 Administration Committee Minutes Page 4 of 4