HomeMy WebLinkAbout07-08-2015 Administration Committee MinutesMINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, July 8, 2015, at 5:30 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Committee Chair Curry on July 8, 2015, at 5:30 p.m., in
the Administration Building of the Orange County Sanitation District.
Director Katapodis led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Keith Curry, Chair
Lucille Kring, Vice-Chair
James Ferryman
Jim Katapodis
Peter Kim
Greg Mills
Glenn Parker
Teresa Smith
Sal Tinajero
John Nielsen, Board Chair
COMMITTEE MEMBERS ABSENT:
Steven Choi
Tyler Diep
Greg Sebourn, Board Vice-Chair
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Lorenzo Tyner, Director of Finance
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations &
Maintenance
Kelly Lore, Clerk of the Board
Jennifer Cabral
Al Garcia
Norbert Gaia
Javitta Malone
Richard Spencer
Mike White
OTHERS PRESENT:
Brad Hagin, General Counsel
Committee Chair Curry did not provide a report.
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REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg provided information to the Committee of the upcoming
tours on OCSD Ocean Monitoring Vessel Nerissa.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Director of Finance and Administrative Services, Lorenzo Tyner did not provide a report
but informed the Committee of his intention to pull Item 2 from consideration due to the
further need for clarification of materials used meeting certain standards.
Committee Chair Curry stated that a few minor clerical changes were made to the
attachment for Item 3, and which were provided in writing to the committee in a memo
from the Clerk of the Board. These changes do not change the recommendation or the
resolution.
CONSENT CALENDAR:
1. MOVED, SECONDED and DULY CARRIED TO: Approve Minutes of the
June 10, 2015, Administration Committee Meeting.
AYES: Curry, Ferryman, Katapodis, Kim, Nielsen and Parker
NOES: None
ABSTENTIONS: Kring
ABSENT: Choi, Diep, Mills, Sebourn, T. Smith and Tinajero
Item Pulled from Consideration
2. l\. /\ward Purchase Order Contract to Prudential Overall Supply for Uniform
and Janitorial Articles Rental Service, Specification No. S 2015 675BD, for
one 3 year period (11/1/2015 10/31/18) for an amount not to exceed
$180,273.60 with one 3 year rene11.1al option; and
B.
3. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of
Directors:
Adopt Resolution No. OCSD 15-XX, entitled; "A Resolution of the Orange County
Sanitation District Board of Directors Adopting the Records Management
Program Policy and Procedures, Updated Retention Schedule, Authorizing
Destruction of Obsolete Records, and Repealing Resolution No. OCSD 10-12."
AYES: Curry, Ferryman, Katapodis, Kim, Kring, Nielsen and Parker
07/08/2015 Administration Committee Minutes Page 2 of 4
NOES: None
ABSTENTIONS: None
ABSENT: Choi, Diep, Mills, Sebourn, T. Smith and Tinajero
Director Mills arrived at 5:35 p.m.
Director Tinajero arrived at 5:37 p.m.
Director T. Smith arrived at 5:43 p.m.
NON-CONSENT CALENDAR:
Controller Mike White briefly explained the contracted audit functions and the
procedures for the collection and remittance of capital facilities capacity charges by
member cities. He introduced Nitin Patel, White Nelson Diehl Evans LLP who explained
the procedures and objectives of the audit, and summarized the findings for the
Committee.
Questions were answered regarding; process of remittance of fees to the district; steps
for habitual late remitters; interest due; clear understanding of the formula; providing
materials and training in alternate years; undercharged fees not being pursued for
remittance; and prior agreement for deferement of fees.
4. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of
Directors:
Receive and file the Independent Accountants' Report on Applying Agreed-Upon
Procedures from White Nelson Diehl Evans, LLP.
AYES:
NOES:
Curry, Ferryman, Katapodis, Kim, Kring, Mills, Nielsen and
Parker, T. Smith and Tinajero
None
ABSTENTIONS: None
ABSENT: Choi, Diep, and Sebourn
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
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ADJOURNMENT:
Committee Chair Curry declared the meeting adjourned at 5:47 p.m., to the next
regularly schedu led meeting of September 9, 2015 at 5:30 p.m .
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