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HomeMy WebLinkAbout07-08-2015 Administration Committee MinutesMINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, July 8, 2015, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chair Curry on July 8, 2015, at 5:30 p.m., in the Administration Building of the Orange County Sanitation District. Director Katapodis led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Keith Curry, Chair Lucille Kring, Vice-Chair James Ferryman Jim Katapodis Peter Kim Greg Mills Glenn Parker Teresa Smith Sal Tinajero John Nielsen, Board Chair COMMITTEE MEMBERS ABSENT: Steven Choi Tyler Diep Greg Sebourn, Board Vice-Chair PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance Rob Thompson, Director of Engineering Ed Torres, Director of Operations & Maintenance Kelly Lore, Clerk of the Board Jennifer Cabral Al Garcia Norbert Gaia Javitta Malone Richard Spencer Mike White OTHERS PRESENT: Brad Hagin, General Counsel Committee Chair Curry did not provide a report. 07/08/2015 Administration Committee Minutes Page 1of4 REPORT OF GENERAL MANAGER: General Manager, Jim Herberg provided information to the Committee of the upcoming tours on OCSD Ocean Monitoring Vessel Nerissa. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Director of Finance and Administrative Services, Lorenzo Tyner did not provide a report but informed the Committee of his intention to pull Item 2 from consideration due to the further need for clarification of materials used meeting certain standards. Committee Chair Curry stated that a few minor clerical changes were made to the attachment for Item 3, and which were provided in writing to the committee in a memo from the Clerk of the Board. These changes do not change the recommendation or the resolution. CONSENT CALENDAR: 1. MOVED, SECONDED and DULY CARRIED TO: Approve Minutes of the June 10, 2015, Administration Committee Meeting. AYES: Curry, Ferryman, Katapodis, Kim, Nielsen and Parker NOES: None ABSTENTIONS: Kring ABSENT: Choi, Diep, Mills, Sebourn, T. Smith and Tinajero Item Pulled from Consideration 2. l\. /\ward Purchase Order Contract to Prudential Overall Supply for Uniform and Janitorial Articles Rental Service, Specification No. S 2015 675BD, for one 3 year period (11/1/2015 10/31/18) for an amount not to exceed $180,273.60 with one 3 year rene11.1al option; and B. 3. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors: Adopt Resolution No. OCSD 15-XX, entitled; "A Resolution of the Orange County Sanitation District Board of Directors Adopting the Records Management Program Policy and Procedures, Updated Retention Schedule, Authorizing Destruction of Obsolete Records, and Repealing Resolution No. OCSD 10-12." AYES: Curry, Ferryman, Katapodis, Kim, Kring, Nielsen and Parker 07/08/2015 Administration Committee Minutes Page 2 of 4 NOES: None ABSTENTIONS: None ABSENT: Choi, Diep, Mills, Sebourn, T. Smith and Tinajero Director Mills arrived at 5:35 p.m. Director Tinajero arrived at 5:37 p.m. Director T. Smith arrived at 5:43 p.m. NON-CONSENT CALENDAR: Controller Mike White briefly explained the contracted audit functions and the procedures for the collection and remittance of capital facilities capacity charges by member cities. He introduced Nitin Patel, White Nelson Diehl Evans LLP who explained the procedures and objectives of the audit, and summarized the findings for the Committee. Questions were answered regarding; process of remittance of fees to the district; steps for habitual late remitters; interest due; clear understanding of the formula; providing materials and training in alternate years; undercharged fees not being pursued for remittance; and prior agreement for deferement of fees. 4. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors: Receive and file the Independent Accountants' Report on Applying Agreed-Upon Procedures from White Nelson Diehl Evans, LLP. AYES: NOES: Curry, Ferryman, Katapodis, Kim, Kring, Mills, Nielsen and Parker, T. Smith and Tinajero None ABSTENTIONS: None ABSENT: Choi, Diep, and Sebourn CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. 07/08/2015 Administration Committee Minutes Page 3 of 4 ADJOURNMENT: Committee Chair Curry declared the meeting adjourned at 5:47 p.m., to the next regularly schedu led meeting of September 9, 2015 at 5:30 p.m . 07/08/2015 Administration Committee Minutes Page 4 of 4