HomeMy WebLinkAbout06-10-2015 Administration Committee MinutesMINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, June 10, 2015, at 5:30 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Committee Chair Withers on June 10, 2015, at 5:30 p.m.,
in the Administration Building of the Orange County Sanitation District.
Director Choi led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
Keith Curry, Vice-Chair
Steven Choi
Tyler Diep
James Ferryman
Peter Kim
Greg Mills
Glenn Parker
Erik Peterson (Alternate)
Sal Tinajero
Tom Beamish, Board Chair
John Nielsen, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Teresa Smith
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Bob Ghirelli, Assistant General Manager
Lorenzo Tyner, Director of Finance
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations &
Maintenance
Kelly Lore, Clerk of the Board
Jeff Armstrong
Rich Castillon
Ron Coss
Norbert Gaia
Rob Gamber
Al Garcia
Lori Klinger
Canh Nguyen
Carrie Robles
Richard Spencer
OTHERS PRESENT:
Brad Hagin, General Counsel
Committee Chair Withers did not provide a report.
06/10/2015 Administration Committee Minutes Page 1 of 5
REPORT OF GENERAL MANAGER:
Assistant General Manager, Bob Ghirelli did not provide a report.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Director of Finance and Administrative Services, Lorenzo Tyner did not provide a report.
CONSENT CALENDAR:
1. MOVED, SECONDED and DULY CARRIED TO: Approve Minutes of the
May 13, 2015, Administration Committee Meeting.
AYES:
NOES:
Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Parker,
Peterson (Alternate), Tinajero and Withers
None
ABSTENTIONS: None
ABSENT: Nielsen and T. Smith
2. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of
Directors:
Authorize purchases of software licensing and maintenance agreements for IBM
Maximo and WebSphere using GSA Advantage contract # GS-35F-0265X
through the expiration date, May 2, 2016 for a total amount not to exceed
$200,000, in accordance with Ordinance OCSD-47, Section 2.03(B) Cooperative
Purchases.
AYES:
NOES:
Beamish, Choi, Diep, Ferryman, Kim, Mills, Parker, Peterson
(Alternate), Tinajero and Withers
None
ABSTENTIONS: Curry (recused)
ABSENT: Nielsen and T. Smith
06/10/2015 Administration Committee Minutes Page 2 of 5
3. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of
Directors:
Authorize purchases of information technology computer and peripheral
equipment using the Admin Minnesota Materials Management Division contract
release #C-1084(5) through the contract expiration date, December 15, 2015 for
a total amount not to exceed $250,000, in accordance with Ordinance OCSD-47,
Section 2.03(B) Cooperative Purchases.
AYES:
NOES:
Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Parker,
Peterson (Alternate), Tinajero and Withers
None
ABSTENTIONS: None
ABSENT: Nielsen and T. Smith
4. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of
Directors:
Authorize purchases of information technology computer and peripheral
equipment using the HP WSCA/NASPO contract # B27164 with Nth Generation
Computing Inc. through the contract expiration date, September 30, 2015 for a
total amount not to exceed $200,000, in accordance with Ordinance OCSD-47,
Section 2.03(B) Cooperative Purchases.
AYES:
NOES:
Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Parker,
Peterson (Alternate), Tinajero and Withers
None
ABSTENTIONS: None
ABSENT: Nielsen and T. Smith
5. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of
Directors:
Adopt Resolution No. OCSD 15-13, entitled, "A Resolution of the Board of
Directors of Orange County Sanitation District Establishing Use Charges for the
2015-16 Fiscal Year Pursuant to the Wastewater Treatment and Disposal
Agreement with the Santa Ana Watershed Project Authority ("SAWPA")".
AYES:
06/10/2015
Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Parker,
Peterson (Alternate), Tinajero and Withers
Administration Committee Minutes Page 3 of 5
NOES: None
ABSTENTIONS: None
ABSENT: Nielsen and T. Smith
6. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of
Directors:
Adopt Resolution No. OCSD 15-14 entitled, "A Resolution of the Board of
Directors of the Orange County Sanitation District Establishing the Annual
Appropriations Limit for Fiscal Year 2015-16 for the District in accordance with
the Provisions of Division 9 of Title 1 of the California Government Code."
AYES:
NOES:
Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Parker,
Peterson (Alternate), Tinajero and Withers
None
ABSTENTIONS: None
ABSENT: Nielsen and T. Smith
7. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of
Directors:
Approve the FY 2015-16 "not-to-exceed" quotes for the following insurance
vendors:
A Employee Benefit Specialists (medical, dental, and vision plans; Employee
Assistance Program) -Not to Exceed $11,305,763
B. Prudential (basic life, long-term disability, short-term disability) -Not to
Exceed $494,290
C. The Standard (EMT & Manager disability) -Not to Exceed $30,000
AYES:
NOES:
Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Parker,
Peterson (Alternate), Tinajero and Withers
None
ABSTENTIONS: None
ABSENT: Nielsen and T. Smith
06/10/2015 Administration Committee Minutes Page 4 of 5
NON-CONSENT:
None.
Vice Chair Nielsen arrived at 5:34 p.m.
INFORMATION ITEMS:
8. Environmental Laboratory & Ocean Monitoring
Director of Operations and Maintenance Ed Torres introduced Environmental
Lab & Ocean Monitoring Manager, Ron Coss; Environmental Supervisor, Jeff
Armstrong; Sr. Environmental Specialist, Rob Gamber and Laboratory
Supervisor Canh Nguyen who presented an informative PowerPoint presentation
which included an overview of Division 890, Environmental Monitoring,
Toxicological Monitoring and Compounds of Emerging Concern.
Mr Coss stated that an item will be presented in the near future for approval of a
LCMS Liquid Chromatograph Mass Spectometer and answered a few questions
from the Committee regarding: outsourcing of monitoring; beach monitoring;
chemical levels in the last few months and effects of disinfection cessation.
Director Diep departed the meeting at 5:56 p.m.
CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
Committee Chair Withers declared the meeting adjourned at 6:09 p.m., to the next
regularly scheduled meeting of July 8, 2015 at 5:30 p.m.
06/10/2015 Administration Committee Minutes Page 5 of 5