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HomeMy WebLinkAbout06-10-2015 Administration Committee MinutesMINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, June 10, 2015, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Chair Withers on June 10, 2015, at 5:30 p.m., in the Administration Building of the Orange County Sanitation District. Director Choi led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair Keith Curry, Vice-Chair Steven Choi Tyler Diep James Ferryman Peter Kim Greg Mills Glenn Parker Erik Peterson (Alternate) Sal Tinajero Tom Beamish, Board Chair John Nielsen, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Teresa Smith PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance Rob Thompson, Director of Engineering Ed Torres, Director of Operations & Maintenance Kelly Lore, Clerk of the Board Jeff Armstrong Rich Castillon Ron Coss Norbert Gaia Rob Gamber Al Garcia Lori Klinger Canh Nguyen Carrie Robles Richard Spencer OTHERS PRESENT: Brad Hagin, General Counsel Committee Chair Withers did not provide a report. 06/10/2015 Administration Committee Minutes Page 1 of 5 REPORT OF GENERAL MANAGER: Assistant General Manager, Bob Ghirelli did not provide a report. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Director of Finance and Administrative Services, Lorenzo Tyner did not provide a report. CONSENT CALENDAR: 1. MOVED, SECONDED and DULY CARRIED TO: Approve Minutes of the May 13, 2015, Administration Committee Meeting. AYES: NOES: Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Parker, Peterson (Alternate), Tinajero and Withers None ABSTENTIONS: None ABSENT: Nielsen and T. Smith 2. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors: Authorize purchases of software licensing and maintenance agreements for IBM Maximo and WebSphere using GSA Advantage contract # GS-35F-0265X through the expiration date, May 2, 2016 for a total amount not to exceed $200,000, in accordance with Ordinance OCSD-47, Section 2.03(B) Cooperative Purchases. AYES: NOES: Beamish, Choi, Diep, Ferryman, Kim, Mills, Parker, Peterson (Alternate), Tinajero and Withers None ABSTENTIONS: Curry (recused) ABSENT: Nielsen and T. Smith 06/10/2015 Administration Committee Minutes Page 2 of 5 3. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors: Authorize purchases of information technology computer and peripheral equipment using the Admin Minnesota Materials Management Division contract release #C-1084(5) through the contract expiration date, December 15, 2015 for a total amount not to exceed $250,000, in accordance with Ordinance OCSD-47, Section 2.03(B) Cooperative Purchases. AYES: NOES: Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Parker, Peterson (Alternate), Tinajero and Withers None ABSTENTIONS: None ABSENT: Nielsen and T. Smith 4. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors: Authorize purchases of information technology computer and peripheral equipment using the HP WSCA/NASPO contract # B27164 with Nth Generation Computing Inc. through the contract expiration date, September 30, 2015 for a total amount not to exceed $200,000, in accordance with Ordinance OCSD-47, Section 2.03(B) Cooperative Purchases. AYES: NOES: Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Parker, Peterson (Alternate), Tinajero and Withers None ABSTENTIONS: None ABSENT: Nielsen and T. Smith 5. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors: Adopt Resolution No. OCSD 15-13, entitled, "A Resolution of the Board of Directors of Orange County Sanitation District Establishing Use Charges for the 2015-16 Fiscal Year Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority ("SAWPA")". AYES: 06/10/2015 Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Parker, Peterson (Alternate), Tinajero and Withers Administration Committee Minutes Page 3 of 5 NOES: None ABSTENTIONS: None ABSENT: Nielsen and T. Smith 6. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors: Adopt Resolution No. OCSD 15-14 entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District Establishing the Annual Appropriations Limit for Fiscal Year 2015-16 for the District in accordance with the Provisions of Division 9 of Title 1 of the California Government Code." AYES: NOES: Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Parker, Peterson (Alternate), Tinajero and Withers None ABSTENTIONS: None ABSENT: Nielsen and T. Smith 7. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors: Approve the FY 2015-16 "not-to-exceed" quotes for the following insurance vendors: A Employee Benefit Specialists (medical, dental, and vision plans; Employee Assistance Program) -Not to Exceed $11,305,763 B. Prudential (basic life, long-term disability, short-term disability) -Not to Exceed $494,290 C. The Standard (EMT & Manager disability) -Not to Exceed $30,000 AYES: NOES: Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Parker, Peterson (Alternate), Tinajero and Withers None ABSTENTIONS: None ABSENT: Nielsen and T. Smith 06/10/2015 Administration Committee Minutes Page 4 of 5 NON-CONSENT: None. Vice Chair Nielsen arrived at 5:34 p.m. INFORMATION ITEMS: 8. Environmental Laboratory & Ocean Monitoring Director of Operations and Maintenance Ed Torres introduced Environmental Lab & Ocean Monitoring Manager, Ron Coss; Environmental Supervisor, Jeff Armstrong; Sr. Environmental Specialist, Rob Gamber and Laboratory Supervisor Canh Nguyen who presented an informative PowerPoint presentation which included an overview of Division 890, Environmental Monitoring, Toxicological Monitoring and Compounds of Emerging Concern. Mr Coss stated that an item will be presented in the near future for approval of a LCMS Liquid Chromatograph Mass Spectometer and answered a few questions from the Committee regarding: outsourcing of monitoring; beach monitoring; chemical levels in the last few months and effects of disinfection cessation. Director Diep departed the meeting at 5:56 p.m. CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: Committee Chair Withers declared the meeting adjourned at 6:09 p.m., to the next regularly scheduled meeting of July 8, 2015 at 5:30 p.m. 06/10/2015 Administration Committee Minutes Page 5 of 5