HomeMy WebLinkAbout05-13-2015 Administration Committee MinutesMINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, May 13, 2015, at 5:30 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Committee Vice-Chair Curry on May 13, 2015, at
5:30 p.m., in the Administration Building of the Orange County Sanitation District.
Chair Beamish led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Tom Beamish, Board Chair
John Withers, Chair
Keith Curry, Vice-Chair
Steven Choi
Tyler Diep
James Ferryman
Peter Kim
Greg Mills
Glenn Parker
Erik Peterson (Alternate)
Teresa Smith
Sal Tinajero
John Nielsen, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Lorenzo Tyner, Director of Finance
Rob Thompson, Director of Engineering
Kelly Lore, Clerk of the Board
Jennifer Cabral
Norbert Gaia
Al Garci
Randy Kleinman
Kathy Millea
Richard Spencer
Mike White
Eros Yong
OTHERS PRESENT:
Brad Hogin, General Counsel
Committee Vice-Chair Curry did not provide a report.
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REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg, reported that an invitation has been received from
SAWPA to hold a joint meeting/tour on Tuesday, June 2, 2015. The Clerk of the Board
will send out notification to the Directors.
Committee Chair Withers arrived at 5:31 p.m. and presided.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Director of Finance and Administrative Services, Lorenzo Tyner did not provide a report.
CONSENT CALENDAR:
1. MOVED, SECONDED and DULY CARRIED TO: Approve Minutes of the
April 8, 2015, Administration Committee Meeting.
AYES:
NOES:
Beamish, Choi, Curry, Diep, Ferryman, Mills, Peterson
(Alternate) and Withers
None
ABSTENTIONS: Kim
ABSENT: Nielsen, Parker, Smith and Tinajero
2. MOVED, SECONDED and DULY CARRIED TO: Ratify change order #1 to P.O.
104652-0B, Specification S-2011-498, issued to Clean Harbors Environmental
Service for hazardous waste services for an additional $70,000 for a contract
amount not to exceed $195,000, for the remainder of the contract ending June
30, 2017.
AYES:
NOES:
Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Peterson
(Alternate) and Withers
None
ABSTENTIONS: None
ABSENT: Nielsen, Parker, Smith and Tinajero
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3. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file District purchases made under the General
Manager's authority for the period of January 1, 2015 -March 31, 2015.
AYES: Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Peterson
(Alternate) and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Nielsen, Parker, Smith and Tinajero
4. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of
Directors to: Receive and file Orange County Sanitation District Third Quarter
Financial Report for the period ended March 31, 2015.
AYES: Beamish, Choi, Curry, Diep, Ferryman, Mills, Peterson
(Alternate) and Withers
NOES: None
ABSTENTIONS: Kim
ABSENT: Nielsen, Parker, Smith and Tinajero
Director Parker arrived at 5:36 p.m.
Vice-Chair Nielsen arrived at 5:37 p.m
Director Smith arrived at 5:40 p.m.
Director Tinajero arrived at 5:42 p.m.
NON-CONSENT CALENDAR:
Dennis Mulqueeney, Sr. Vice-President of Alliant, provided a PowerPoint presentation
regarding the proposed insurance rates and answered questions regarding: rate
increases; claims and earthquake insurance.
5. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of
Directors to:
Approve not-to-exceed numbers as follows, with the understanding that the
Sanitation District's insurance broker will continue to negotiate with insurers to
seek the lowest possible premiums prior to the expiration date of the current
major insurance policies:
A. Excess liability insurance -$403,662.
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B. Excess workers compensation insurance - a rate of $0.3805 per $100 of
payroll (estimated premium at $240,000).
C. Property and Boiler & Machinery combined -$705, 186.
D. Earthquake insurance -$88,587.
AYES: Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Nielsen,
Parker, Peterson (Alternate), Smith, Tinajero and Withers
NOES: None
ABSTENTIONS: None
ABSENT: None
INFORMATION ITEMS:
6. Capital Improvement Program (CIP) Update for FY 2015-16
Director of Engineering, Rob Thompson provided an informative PowerPoint
presentation regarding the CIP budget for FY 2015/16 including: the budget
process; drivers for new CIP projects; condition assessment program; the top
budget increases and decreases; project cancellations; new projects at
Plant Nos. 1 & 2, the collections systems and the proposed 10-year CIP
spending. Mr. Thompson answered questions regarding: odors; procedures and
timeframes for replacement of pipes; bypass of flow; robot detection; and types
and life expectancy of pipes.
Director Diep departed the meeting at 6:10 p.m.
7. Informational Presentation on the 2015-16 Budget
Director of Finance and Administrative Services, Lorenzo Tyner provided a short
PowerPoint presentation on the 2015-16 budget update including: revenues and
outlays; CIP -four distinct areas, dropped rate increases and comparison SFR
rates.
Mr. Tyner answered questions regarding: Outstanding UAL paydown; reduced
rate increases; public outreach; debt payments and debt issuance. Beamish
complimented the past and current Boards and Staff on the financial affairs of the
District.
Mr. Herberg answered further questions and received comments regarding:
GWRS; influent totals; percentages recycled; recent grand jury report; strategic
goal for 100% recycling; and current policy/agreement with OCWD for GWRS.
Director Smith departed the meeting at 6:32 p.m.
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CLOSED SESSION:
None.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None .
ADJOURNMENT:
Committee Chair Withers declared the meeting adjourned at 6:55 p.m., to the next
regularly scheduled meeting of June 10, 2015 at 5:30 p.m .
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