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HomeMy WebLinkAbout05-13-2015 Administration Committee MinutesMINUTES OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, May 13, 2015, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was called to order by Committee Vice-Chair Curry on May 13, 2015, at 5:30 p.m., in the Administration Building of the Orange County Sanitation District. Chair Beamish led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Tom Beamish, Board Chair John Withers, Chair Keith Curry, Vice-Chair Steven Choi Tyler Diep James Ferryman Peter Kim Greg Mills Glenn Parker Erik Peterson (Alternate) Teresa Smith Sal Tinajero John Nielsen, Board Vice-Chair COMMITTEE MEMBERS ABSENT: PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance Rob Thompson, Director of Engineering Kelly Lore, Clerk of the Board Jennifer Cabral Norbert Gaia Al Garci Randy Kleinman Kathy Millea Richard Spencer Mike White Eros Yong OTHERS PRESENT: Brad Hogin, General Counsel Committee Vice-Chair Curry did not provide a report. 05/13/2015 Administration Committee Minutes Page 1 of 5 REPORT OF GENERAL MANAGER: General Manager, Jim Herberg, reported that an invitation has been received from SAWPA to hold a joint meeting/tour on Tuesday, June 2, 2015. The Clerk of the Board will send out notification to the Directors. Committee Chair Withers arrived at 5:31 p.m. and presided. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Director of Finance and Administrative Services, Lorenzo Tyner did not provide a report. CONSENT CALENDAR: 1. MOVED, SECONDED and DULY CARRIED TO: Approve Minutes of the April 8, 2015, Administration Committee Meeting. AYES: NOES: Beamish, Choi, Curry, Diep, Ferryman, Mills, Peterson (Alternate) and Withers None ABSTENTIONS: Kim ABSENT: Nielsen, Parker, Smith and Tinajero 2. MOVED, SECONDED and DULY CARRIED TO: Ratify change order #1 to P.O. 104652-0B, Specification S-2011-498, issued to Clean Harbors Environmental Service for hazardous waste services for an additional $70,000 for a contract amount not to exceed $195,000, for the remainder of the contract ending June 30, 2017. AYES: NOES: Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Peterson (Alternate) and Withers None ABSTENTIONS: None ABSENT: Nielsen, Parker, Smith and Tinajero 05/13/2015 Administration Committee Minutes Page 2 of 5 3. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file District purchases made under the General Manager's authority for the period of January 1, 2015 -March 31, 2015. AYES: Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Peterson (Alternate) and Withers NOES: None ABSTENTIONS: None ABSENT: Nielsen, Parker, Smith and Tinajero 4. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors to: Receive and file Orange County Sanitation District Third Quarter Financial Report for the period ended March 31, 2015. AYES: Beamish, Choi, Curry, Diep, Ferryman, Mills, Peterson (Alternate) and Withers NOES: None ABSTENTIONS: Kim ABSENT: Nielsen, Parker, Smith and Tinajero Director Parker arrived at 5:36 p.m. Vice-Chair Nielsen arrived at 5:37 p.m Director Smith arrived at 5:40 p.m. Director Tinajero arrived at 5:42 p.m. NON-CONSENT CALENDAR: Dennis Mulqueeney, Sr. Vice-President of Alliant, provided a PowerPoint presentation regarding the proposed insurance rates and answered questions regarding: rate increases; claims and earthquake insurance. 5. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors to: Approve not-to-exceed numbers as follows, with the understanding that the Sanitation District's insurance broker will continue to negotiate with insurers to seek the lowest possible premiums prior to the expiration date of the current major insurance policies: A. Excess liability insurance -$403,662. 05/13/2015 Administration Committee Minutes Page 3 of 5 B. Excess workers compensation insurance - a rate of $0.3805 per $100 of payroll (estimated premium at $240,000). C. Property and Boiler & Machinery combined -$705, 186. D. Earthquake insurance -$88,587. AYES: Beamish, Choi, Curry, Diep, Ferryman, Kim, Mills, Nielsen, Parker, Peterson (Alternate), Smith, Tinajero and Withers NOES: None ABSTENTIONS: None ABSENT: None INFORMATION ITEMS: 6. Capital Improvement Program (CIP) Update for FY 2015-16 Director of Engineering, Rob Thompson provided an informative PowerPoint presentation regarding the CIP budget for FY 2015/16 including: the budget process; drivers for new CIP projects; condition assessment program; the top budget increases and decreases; project cancellations; new projects at Plant Nos. 1 & 2, the collections systems and the proposed 10-year CIP spending. Mr. Thompson answered questions regarding: odors; procedures and timeframes for replacement of pipes; bypass of flow; robot detection; and types and life expectancy of pipes. Director Diep departed the meeting at 6:10 p.m. 7. Informational Presentation on the 2015-16 Budget Director of Finance and Administrative Services, Lorenzo Tyner provided a short PowerPoint presentation on the 2015-16 budget update including: revenues and outlays; CIP -four distinct areas, dropped rate increases and comparison SFR rates. Mr. Tyner answered questions regarding: Outstanding UAL paydown; reduced rate increases; public outreach; debt payments and debt issuance. Beamish complimented the past and current Boards and Staff on the financial affairs of the District. Mr. Herberg answered further questions and received comments regarding: GWRS; influent totals; percentages recycled; recent grand jury report; strategic goal for 100% recycling; and current policy/agreement with OCWD for GWRS. Director Smith departed the meeting at 6:32 p.m. 05/13/2015 Administration Committee Minutes Page 4 of 5 CLOSED SESSION: None. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None . ADJOURNMENT: Committee Chair Withers declared the meeting adjourned at 6:55 p.m., to the next regularly scheduled meeting of June 10, 2015 at 5:30 p.m . . ' 05/13/2015 Administration Committee Minutes Page 5 of 5