HomeMy WebLinkAbout04-08-2015 Administration Committee MinutesMINUTES OF THE
ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, April 8, 2015, at 5:30 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was called to order by Committee Chair Withers on April 8, 2015, at 5:30 p.m., in
the Administration Building of the Orange County Sanitation District.
Director Ferryman led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
Keith Curry, Vice-Chair
Steven Choi
Tyler Diep
James Ferryman
Greg Mills
Glenn Parker
Erik Peterson (Alternate)
Teresa Smith
Sal Tinajero
John Nielsen, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Peter Kim
Tom Beamish, Board Chair
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Lorenzo Tyner, Director of Finance
& Administrative Services
Ed Torres, Director of Operations and
Maintenance
Kelly Lore, Acting Clerk of the Board
Mike White
Marc Dubois
Norbert Gaia
Al Garcia
Rebecca Long
Mike Puccio
OTHERS PRESENT:
Brad Hogin, General Counsel
Committee Chair Withers did not provide a report.
REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg, reported that he and Mike Marcus, General Manager of
Orange County Water District (OCWD) were interviewed for Newsweek regarding an
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article they will be running on the drought and in particular how our two agencies are
working together, in partnership, to recycle more water. He updated the Committee on
current flows and the beginning of expansion of the Groundwater Replenishment
System, which will take place in the next few weeks and will maximize the amount of
recycling.
Director of Engineering, Rob Thompson is speaking tonight in Newport Beach at "Speak
Up Newport", updating the forum on the progress of the construction on Coast Highway.
Mr. Herberg stated that we appear to be on schedule to have construction crews out of
the area by May 22nd, in preparation for the summer crowds.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Director of Finance and Administrative Services, Lorenzo Tyner did not provide a report.
CONSENT CALENDAR:
1. MOVED, SECONDED and DULY CARRIED TO: Approve Minutes of the
March 11, 2015, Administration Committee Meeting.
AYES: Choi, Curry, Diep, Ferryman, Mills, Nielsen, Parker, Peterson
(Alternate) Smith, and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Beamish, Kim and Tinajero
Director Tinajero arrived at 5:39 p.m.
INFORMATION ITEMS:
2. Procurement Process
Contracts and Purchasing Manager, Marc Dubois provided a PowerPoint
Presentation regarding: OCSD Contracts and Purchasing; Ethics in Public
Procurement; Professional Design Services; Public Works Construction; goods
and services; tools used to procure; Notice inviting bids; sole sources; RFl's;
Request for Proposal Process and approval thresholds.
Questions were answered by Mr. Dubois regarding, staff time spent ranking;
types of sole sources; best values; advantage (if any) of past contractors who
have worked for the district; conflicts with state v. district policies; retentions; low
bidders credibility; verification of licensed contractors and prevailing wage.
Director Diep departed at 6:00 p.m.
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3. OCSD Budget Update FY 2015-16
Controller, Mike White provided a PowerPoint Presentation regarding the
proposed update to Operational Line Item Budget FY 2015-16 including:
proposed staffing levels, decreased benefit costs; operating materials and
supplies expenses; other major category cost increases and decreases.
Director of Finance and Adminstrative Services, Lorenzo Tyner stated that this is
the second year of a 2-year adopted budget and any changes are being brought
to the attention of the Board. Questions were answered by Mr. White and Mr.
Tyner regarding potable water and disinfection costs.
4. Capital Improvement Program (CIP) Update
Engineering Manager Mike Puccio provided an informative PowerPoint
presentation regarding the Capital Improvement Program Update which included:
50 active projects and costs; completion & design of past major projects; the
design of eight new major projects; cumulative change order rate; program non-
construction costs; engineering cash flow performance and FY 2014-15 Capital
Improvement Program accomplishments.
Questions were answered by Mr. Puccio and Mr. Herberg regarding: Local sewer
lines v. district sewer lines; age of sewer system; 175 miles of sewers in the city
of Tustin which will be transferred to the EOCWD; Capital Improvement Program
100 year cash flow plan, 10-year detailed program, 20-year cash flow that effects
rates; annual validation process; 7-year cycle to televise condition of sewer;
detection of leaks or cracks; sludge development; sewer system management
plan (SSMP); possible methane gas generated and breathing of sewers through
manholes.
5. Status Update of 2015-16 Insurance Renewals
There was no presenation on this item, and no questions asked of the report.
Mr. Tyner stated that there would be an additional information regarding
Earthquake Insurance presented at next month's meeting.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
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ADJOURNMENT:
Committee Chair Withers declared the meeting adjourned at 6:35 p.m., to the next
regularly scheduled meeting of May 13, 2015 at 5:30 p.m .
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