Loading...
HomeMy WebLinkAbout12-10-2014 Administration Committee MinutesCORRECTED MINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, December 10, 2014, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on December 10, 2014, at 5:31 p.m., in the Sanitation District's Administration Building. Committee Vice-Chair Keith Curry led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair Keith Curry, Vice-Chair David Benavides Steven Choi Tyler Diep James Ferryman Peter Kim Gene Hernandez Teresa Smith Tom Beamish, Board Chair John Nielsen, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Shawn Nelson (Alternate) PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Jeff Reed, Director of Human Resources Rob Thompson, Director of Engineering Maria Ayala, Clerk of the Board Mike White Jennifer Cabral Rich Castillon Norbert Gaia Al Garcia Rob Michaels Rich Spencer OTHERS PRESENT: Brad Hagin, General Counsel Mitch Cochran, MISAC Joe Carchio (former OCSD Director) Brad Reese (former OCSD Director) Committee Chair Withers did not provide a report. REPORT OF GENERAL MANAGER: 12/10/2014 Administration Committee Minutes Page 1 of6 General Manager, Jim Herberg, announced that the District would be hosting a Board Member Orientation for current, new, active and alternate directors on January 14 and 28. Each date will provide a different focus for the orientation. More information will be forthcoming. Mr. Herberg also announced that at this month's Board meeting, the District will be presenting outgoing Directors with commendations, as well as a resolution for the City of Yorba Linda. Director Choi thanked Mr. Herberg for attending his swearing-in ceremony. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Director of Finance and Administrative Services, Lorenzo Tyner, introduced Mitch Cochran (representing the Southern Chapter of the Municipal Information Systems Association of California (MISAC)) who presented the District with the MISAC Excellence Award. Rich Castillon, Information Technology Systems and Operations Manager, accepted the award on behalf of the District. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED to: Approve Minutes of the November 12, 2014 Administration Committee Meeting. AYES: NOES: Beamish, Choi, Curry, Diep, Ferryman, Kim, Nielsen, Smith, and Withers None ABSTENTIONS: None ABSENT: Benavides, Hernandez, Narain, and Nguyen 2. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors to: A. Authorize an additional one-year renewal period to Service agreements with Project Partners, Inc. and Psomas for Enterprise Information Management On-Call Staffing, Specification No. S-2011-505BD, for a total amount not to exceed $211,000 for the renewal period; and B. Approve a contingency of $21, 100 (10%). AYES: 12/10/2014 Beamish, Choi, Curry, Diep, Ferryman, Kim, Nielsen, Smith, and Withers Administration Committee Minutes Page 2 of6 NOES: None ABSTENTIONS: None ABSENT: Benavides, Hernandez, Narain, and Nguyen 3. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors to: Authorize purchases of telecommunications services using the County of Orange cooperative agreement #N1000008297/MA-017-1001150 with lWTelecom/ Level3, for one year commencing November 14, 2014 through November 13, 2015, for a total amount not to exceed $240,000 in accordance with Ordinance OCSD-44, Section 2.03(B) Cooperative Purchases. AYES: NOES: Beamish, Choi, Curry, Diep, Ferryman, Kim, Nielsen, Smith, and Withers None ABSTENTIONS: None ABSENT: Benavides, Hernandez, Narain, and Nguyen 4. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors to: Authorize purchases of information technology computer, peripheral equipment and services using the U.S. General Services Agreement (GSA) IT Schedule 70 commencing December 22, 2014 through December 31, 2019, for a total amount not to exceed $500,000, in accordance with Ordinance OCSD-44, Section 2.03(B) Cooperative Purchases. AYES: NOES: Beamish, Choi, Curry, Diep, Ferryman, Kim, Nielsen, Smith, and Withers None ABSTENTIONS: None ABSENT: Benavides, Hernandez, Narain, and Nguyen 12/10/2014 Administration Committee Minutes Page 3 of 6 5. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors to: Authorize purchases of information technology consulting services using the City of Richland, Washington cooperative agreement #13-068 with ShareSquared Inc. Commencing January 5, 2015 through June 30, 2016, for a total amount not to exceed $300,000, in accordance with Ordinance OCSD-44, Section 2.03(B) Cooperative Purchases. AYES: NOES: Beamish, Choi, Curry, Diep, Ferryman, Kim, Nielsen, Smith, and Withers None ABSTENTIONS: None ABSENT: Benavides, Hernandez, Narain, and Nguyen 6. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors to: A. Adopt Resolution No. OCSD14-XX entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the execution and delivery by the District of an Installment Purchase Agreement, a Trust Agreement, an Escrow Agreement and a Continuing Disclosure Agreement in connection with the execution and delivery of Orange County Sanitation District Wastewater Refunding Revenue Obligations, Series 2015A, authorizing the execution and delivery of such Revenue Obligations evidencing principal in an aggregate amount of not to exceed $150,000,000, approving a Notice of Intention to Sell, authorizing the distribution of an Official Notice Inviting Bids and an Official Statement in connection with the offering and sale of such Revenue Obligations and authorizing the execution of necessary documents and related actions;" and, B. That the Orange County Sanitation District Financing Corporation approve the documents supporting and authorizing the Revenue Obligations in an aggregate amount not to exceed $150,000,000. AYES: NOES: Beamish, Choi, *Curry (Item 6B only), Diep, Ferryman, Kim, Nielsen, Smith, and Withers None ABSTENTIONS: None ABSENT: Benavides, Hernandez, Narain, and Nguyen 12/10/2014 Administration Committee Minutes Page 4 of 6 *Director Curry recused himself from Item 6A. 7. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 14-XX, entitled "A Resolution of the Board of Directors of the Orange County Sanitation District, Authorizing the Orange County Sanitation District's Treasurer to Invest and/or Reinvest District's Funds; Adopting District's Investment Policy Statement and Performance Benchmarks for calendar year 2015; and Repealing Resolution No. OCSD 14-10". AYES: NOES: Beamish, Choi, Curry, Diep, Ferryman, Kim, Nielsen, Smith, and Withers None ABSTENTIONS: None ABSENT: Benavides, Hernandez, Narain, and Nguyen NON-CONSENT: None. INFORMATION ITEMS: 8. Geographic Information Systems at OCSD Rob Michaels, Information Technology Supervisor, provided a PowerPoint presentation which included an overview of the District's use of the GIS system to improve access and streamline existing business processes. Staff responded to questions from the Committee. Director Benavides arrived at the meeting at 5:39 p.m. Director Hernandez arrived at the meeting 5:53 p.m. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Former OCSD Director Joe Carchio (Huntington Beach) thanked staff and the Directors here at OCSD for the hard work. It has been a pleasure serving on this Board. 12/10/2014 Administration Committee Minutes Page 5 of 6 ADJOURNMENT: Committee Chair Withers declared the meeting adjourned at 6 :09 p.m., to the next regularly scheduled meeting of February 11, 2015 at 5 :30 p.m. Submitted by: 12/10/2014 Admin istration Committee Minutes Page 6 of 6