HomeMy WebLinkAbout12-10-2014 Administration Committee MinutesCORRECTED MINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, December 10, 2014, at 5:30 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was held on December 10, 2014, at 5:31 p.m., in the Sanitation District's
Administration Building.
Committee Vice-Chair Keith Curry led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Withers, Chair
Keith Curry, Vice-Chair
David Benavides
Steven Choi
Tyler Diep
James Ferryman
Peter Kim
Gene Hernandez
Teresa Smith
Tom Beamish, Board Chair
John Nielsen, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Shawn Nelson (Alternate)
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Lorenzo Tyner, Director of Finance
& Administrative Services
Jeff Reed, Director of Human Resources
Rob Thompson, Director of Engineering
Maria Ayala, Clerk of the Board
Mike White
Jennifer Cabral
Rich Castillon
Norbert Gaia
Al Garcia
Rob Michaels
Rich Spencer
OTHERS PRESENT:
Brad Hagin, General Counsel
Mitch Cochran, MISAC
Joe Carchio (former OCSD Director)
Brad Reese (former OCSD Director)
Committee Chair Withers did not provide a report.
REPORT OF GENERAL MANAGER:
12/10/2014 Administration Committee Minutes Page 1 of6
General Manager, Jim Herberg, announced that the District would be hosting a Board
Member Orientation for current, new, active and alternate directors on January 14 and
28. Each date will provide a different focus for the orientation. More information will be
forthcoming. Mr. Herberg also announced that at this month's Board meeting, the
District will be presenting outgoing Directors with commendations, as well as a
resolution for the City of Yorba Linda.
Director Choi thanked Mr. Herberg for attending his swearing-in ceremony.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Director of Finance and Administrative Services, Lorenzo Tyner, introduced Mitch
Cochran (representing the Southern Chapter of the Municipal Information Systems
Association of California (MISAC)) who presented the District with the MISAC
Excellence Award. Rich Castillon, Information Technology Systems and Operations
Manager, accepted the award on behalf of the District.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED to: Approve Minutes of the
November 12, 2014 Administration Committee Meeting.
AYES:
NOES:
Beamish, Choi, Curry, Diep, Ferryman, Kim, Nielsen, Smith,
and Withers
None
ABSTENTIONS: None
ABSENT: Benavides, Hernandez, Narain, and Nguyen
2. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Authorize an additional one-year renewal period to Service agreements
with Project Partners, Inc. and Psomas for Enterprise Information
Management On-Call Staffing, Specification No. S-2011-505BD, for a total
amount not to exceed $211,000 for the renewal period; and
B. Approve a contingency of $21, 100 (10%).
AYES:
12/10/2014
Beamish, Choi, Curry, Diep, Ferryman, Kim, Nielsen, Smith,
and Withers
Administration Committee Minutes Page 2 of6
NOES: None
ABSTENTIONS: None
ABSENT: Benavides, Hernandez, Narain, and Nguyen
3. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of
Directors to:
Authorize purchases of telecommunications services using the County of Orange
cooperative agreement #N1000008297/MA-017-1001150 with lWTelecom/
Level3, for one year commencing November 14, 2014 through November 13,
2015, for a total amount not to exceed $240,000 in accordance with Ordinance
OCSD-44, Section 2.03(B) Cooperative Purchases.
AYES:
NOES:
Beamish, Choi, Curry, Diep, Ferryman, Kim, Nielsen, Smith,
and Withers
None
ABSTENTIONS: None
ABSENT: Benavides, Hernandez, Narain, and Nguyen
4. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of
Directors to:
Authorize purchases of information technology computer, peripheral equipment
and services using the U.S. General Services Agreement (GSA) IT Schedule 70
commencing December 22, 2014 through December 31, 2019, for a total amount
not to exceed $500,000, in accordance with Ordinance OCSD-44, Section
2.03(B) Cooperative Purchases.
AYES:
NOES:
Beamish, Choi, Curry, Diep, Ferryman, Kim, Nielsen, Smith,
and Withers
None
ABSTENTIONS: None
ABSENT: Benavides, Hernandez, Narain, and Nguyen
12/10/2014 Administration Committee Minutes Page 3 of 6
5. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of
Directors to:
Authorize purchases of information technology consulting services using the City
of Richland, Washington cooperative agreement #13-068 with ShareSquared Inc.
Commencing January 5, 2015 through June 30, 2016, for a total amount not to
exceed $300,000, in accordance with Ordinance OCSD-44, Section 2.03(B)
Cooperative Purchases.
AYES:
NOES:
Beamish, Choi, Curry, Diep, Ferryman, Kim, Nielsen, Smith,
and Withers
None
ABSTENTIONS: None
ABSENT: Benavides, Hernandez, Narain, and Nguyen
6. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of
Directors to:
A. Adopt Resolution No. OCSD14-XX entitled, "A Resolution of the Board of
Directors of the Orange County Sanitation District authorizing the
execution and delivery by the District of an Installment Purchase
Agreement, a Trust Agreement, an Escrow Agreement and a Continuing
Disclosure Agreement in connection with the execution and delivery of
Orange County Sanitation District Wastewater Refunding Revenue
Obligations, Series 2015A, authorizing the execution and delivery of such
Revenue Obligations evidencing principal in an aggregate amount of not
to exceed $150,000,000, approving a Notice of Intention to Sell,
authorizing the distribution of an Official Notice Inviting Bids and an Official
Statement in connection with the offering and sale of such Revenue
Obligations and authorizing the execution of necessary documents and
related actions;" and,
B. That the Orange County Sanitation District Financing Corporation approve
the documents supporting and authorizing the Revenue Obligations in an
aggregate amount not to exceed $150,000,000.
AYES:
NOES:
Beamish, Choi, *Curry (Item 6B only), Diep, Ferryman, Kim,
Nielsen, Smith, and Withers
None
ABSTENTIONS: None
ABSENT: Benavides, Hernandez, Narain, and Nguyen
12/10/2014 Administration Committee Minutes Page 4 of 6
*Director Curry recused himself from Item 6A.
7. MOVED, SECONDED and DULY CARRIED TO: Recommend to the Board of
Directors to:
Adopt Resolution No. OCSD 14-XX, entitled "A Resolution of the Board of
Directors of the Orange County Sanitation District, Authorizing the Orange
County Sanitation District's Treasurer to Invest and/or Reinvest District's Funds;
Adopting District's Investment Policy Statement and Performance Benchmarks
for calendar year 2015; and Repealing Resolution No. OCSD 14-10".
AYES:
NOES:
Beamish, Choi, Curry, Diep, Ferryman, Kim, Nielsen, Smith,
and Withers
None
ABSTENTIONS: None
ABSENT: Benavides, Hernandez, Narain, and Nguyen
NON-CONSENT:
None.
INFORMATION ITEMS:
8. Geographic Information Systems at OCSD
Rob Michaels, Information Technology Supervisor, provided a PowerPoint
presentation which included an overview of the District's use of the GIS system
to improve access and streamline existing business processes. Staff responded
to questions from the Committee.
Director Benavides arrived at the meeting at 5:39 p.m.
Director Hernandez arrived at the meeting 5:53 p.m.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Former OCSD Director Joe Carchio (Huntington Beach) thanked staff and the Directors
here at OCSD for the hard work. It has been a pleasure serving on this Board.
12/10/2014 Administration Committee Minutes Page 5 of 6
ADJOURNMENT:
Committee Chair Withers declared the meeting adjourned at 6 :09 p.m., to the next
regularly scheduled meeting of February 11, 2015 at 5 :30 p.m.
Submitted by:
12/10/2014 Admin istration Committee Minutes Page 6 of 6