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HomeMy WebLinkAbout10-08-2014 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, October 8, 2014, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on September 10, 2014, at 5:32 p.m., in the Sanitation District's Administration Building. Director Carchio led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Brad Reese, Chair John Withers, Vice-Chair David Benavides Joe Carchio Tyler Diep Gene Hernandez Peter Kim Prakash Narain Teresa Smith Tom Beamish, Board Chair John Nielsen, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Steven Choi James Ferryman Janet Nguyen PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Jeff Reed, Director of Human Resources Ed Torres, Director of Operations and Maintenance Kelly Lore, Acting Clerk of the Board Mike White Mike Berdis Rich Castillon Marc Dubois Norbert Gaia Al Garcia Dave Halversen Kathy Millea Carlos Quiroz Jim Spears OTHERS PRESENT: Brad Hagin, General Counsel Steven Center, Callan Investments Committee Chair Reese did not provide a report. 10/08/2014 Administration Committee Minutes Page 1 of 4 REPORT OF GENERAL MANAGER: General Manager, Jim Herberg, notified the Committee that per direction from the Board of Directors, an item has been placed on the Groundwater Replenishment Steering Committee Meeting agenda of Monday, October 13, 2014, regarding cost sharing with Orange County Water District for additional security services. He further stated that any outcome would be brought back for the Board's consideration at a future meeting. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Director of Finance and Administrative Services, Lorenzo Tyner did not provide a report. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED to: Approve Minutes of the September 10, 2014 Administration Committee Meeting. AYES: Beamish, Carchio, Diep, Hernandez, Kim, Narain, Nielsen, Reese and T. Smith NOES: None ABSTENTIONS: None ABSENT: Choi, Benavides, Ferryman, Nguyen and Withers NON-CONSENT CALENDAR: Director Benavides arrived at 6:37 p.m. Director of Finance and Administrative Services, Lorenzo Tyner stated that this item was continued from last month with a request for further information. Mr. Tyner provided a PowerPoint presentation and informed the Committee of current developments concerning our current Investment Portfolio Manager. He then responded to questions regarding: fees, final returns, PIMCO management structure, stability and performance of alternate managers and negotiation criteria. 2. MOVED, SECONDED, AND DULY CARRIED to: Recommend to the Board of Directors to: Approve the selection of Chandler Asset Management as the District's External Investment Portfolio Manager and authorize staff to negotiate a professional service agreement. 10/08/2014 Administration Committee Minutes Page 2 of 4 AYES: NOES: Beamish, Benavides, Carchio, Diep, Hernandez, Kim, Narain, Nielsen, Reese and T. Smith None ABSTENTIONS: None ABSENT: Choi, Ferryman, Nguyen and Withers Mr. Tyner informed the Committee that Item No. 3 was continued from the Board of Directors meeting and returned to this meeting for additional information and clarification. He provided a brief presentation regarding the quantities being purchased, warranties and the procurement process. Mr. Tyner, Engineering Manager, Dave Halversen and Engineering Supervisor, Riaz Moinuddin responded to questions regarding: plans to move to the next version of these controllers, transitioning periods and new programming standards. 3. MOVED, SECONDED, AND DULY CARRIED to: Recommend to the Board of Directors to: Approve a Purchase Order with PLC LTD, the lowest responsive and responsible bidder, for the purchase of Modicon computer equipment, Specification No. E- 2014-626, for an amount of $636,579. AYES: Beamish, Benavides, Carchio, Diep, Hernandez, Kim, Narain, Nielsen, Reese and T. Smith NOES: None ABSTENTIONS: None ABSENT: Choi, Ferryman, Nguyen and Withers Committee Vice-Chair Withers arrived at 5:48 p.m. INFORMATION ITEMS: 4. Informational Presentation on Wastewater Treatment Operations: Mike Berdis, Operations Supervisor provided a PowerPoint presentation regarding a broad overview of the treatment operations at Plants 1 & 2 including: water resource recovery processes; secondary treatment; primary clarification process; trickling filter operations; secondary final clarifier; biosolids recycling and recovery processes; anaerobic digesting; belt filter operations; methane gas recovery and uses; odor control issues and levels of service. 10/08/2014 Administration Committee Minutes Page 3 of 4 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: Committee Chair Reese declared the meeting adjourned at 6:00 p.m., to the next regularly scheduled meeting of November 12, 2014. 10/08/2014 Administration Committee Minutes Page 4 of 4