HomeMy WebLinkAbout10-08-2014 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, October 8, 2014, at 5:30 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was held on September 10, 2014, at 5:32 p.m., in the Sanitation District's
Administration Building. Director Carchio led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Brad Reese, Chair
John Withers, Vice-Chair
David Benavides
Joe Carchio
Tyler Diep
Gene Hernandez
Peter Kim
Prakash Narain
Teresa Smith
Tom Beamish, Board Chair
John Nielsen, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Steven Choi
James Ferryman
Janet Nguyen
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Lorenzo Tyner, Director of Finance
& Administrative Services
Jeff Reed, Director of Human Resources
Ed Torres, Director of Operations and
Maintenance
Kelly Lore, Acting Clerk of the Board
Mike White
Mike Berdis
Rich Castillon
Marc Dubois
Norbert Gaia
Al Garcia
Dave Halversen
Kathy Millea
Carlos Quiroz
Jim Spears
OTHERS PRESENT:
Brad Hagin, General Counsel
Steven Center, Callan Investments
Committee Chair Reese did not provide a report.
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REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg, notified the Committee that per direction from the Board
of Directors, an item has been placed on the Groundwater Replenishment Steering
Committee Meeting agenda of Monday, October 13, 2014, regarding cost sharing with
Orange County Water District for additional security services. He further stated that any
outcome would be brought back for the Board's consideration at a future meeting.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Director of Finance and Administrative Services, Lorenzo Tyner did not provide a report.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED to: Approve Minutes of the
September 10, 2014 Administration Committee Meeting.
AYES: Beamish, Carchio, Diep, Hernandez, Kim, Narain, Nielsen,
Reese and T. Smith
NOES: None
ABSTENTIONS: None
ABSENT: Choi, Benavides, Ferryman, Nguyen and Withers
NON-CONSENT CALENDAR:
Director Benavides arrived at 6:37 p.m.
Director of Finance and Administrative Services, Lorenzo Tyner stated that this item
was continued from last month with a request for further information. Mr. Tyner provided
a PowerPoint presentation and informed the Committee of current developments
concerning our current Investment Portfolio Manager. He then responded to questions
regarding: fees, final returns, PIMCO management structure, stability and performance
of alternate managers and negotiation criteria.
2. MOVED, SECONDED, AND DULY CARRIED to: Recommend to the Board of
Directors to:
Approve the selection of Chandler Asset Management as the District's External
Investment Portfolio Manager and authorize staff to negotiate a professional
service agreement.
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AYES:
NOES:
Beamish, Benavides, Carchio, Diep, Hernandez, Kim, Narain,
Nielsen, Reese and T. Smith
None
ABSTENTIONS: None
ABSENT: Choi, Ferryman, Nguyen and Withers
Mr. Tyner informed the Committee that Item No. 3 was continued from the Board of
Directors meeting and returned to this meeting for additional information and
clarification. He provided a brief presentation regarding the quantities being purchased,
warranties and the procurement process. Mr. Tyner, Engineering Manager, Dave
Halversen and Engineering Supervisor, Riaz Moinuddin responded to questions
regarding: plans to move to the next version of these controllers, transitioning periods
and new programming standards.
3. MOVED, SECONDED, AND DULY CARRIED to: Recommend to the Board of
Directors to:
Approve a Purchase Order with PLC LTD, the lowest responsive and responsible
bidder, for the purchase of Modicon computer equipment, Specification No. E-
2014-626, for an amount of $636,579.
AYES: Beamish, Benavides, Carchio, Diep, Hernandez, Kim, Narain,
Nielsen, Reese and T. Smith
NOES: None
ABSTENTIONS: None
ABSENT: Choi, Ferryman, Nguyen and Withers
Committee Vice-Chair Withers arrived at 5:48 p.m.
INFORMATION ITEMS:
4. Informational Presentation on Wastewater Treatment Operations:
Mike Berdis, Operations Supervisor provided a PowerPoint presentation
regarding a broad overview of the treatment operations at Plants 1 & 2 including:
water resource recovery processes; secondary treatment; primary clarification
process; trickling filter operations; secondary final clarifier; biosolids recycling and
recovery processes; anaerobic digesting; belt filter operations; methane gas
recovery and uses; odor control issues and levels of service.
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OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
Committee Chair Reese declared the meeting adjourned at 6:00 p.m., to the next
regularly scheduled meeting of November 12, 2014.
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