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HomeMy WebLinkAbout07-09-2014 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, July 9, 2014, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on July 9, 2014, at 5:40 p.m., in the Sanitation District's Administration Building. Director Teresa Smith led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Brad Reese, Chair John Withers, Vice-Chair David Benavides Joe Carchio Steven Choi Tyler Diep James Ferryman Peter Kim Prakash Narain Teresa Smith Tom Beamish, Board Chair John Nielsen, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Gene Hernandez Janet Nguyen PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Jeff Reed, Director of Human Resources Rob Thompson, Director of Engineering Ed Torres, Director of Operations and Maintenance Kelly Lore, Acting Clerk of the Board Jennifer Cabral Rich Castillon Marc Dubois Norbert Gaia Al Garcia Rich Spencer Christine Stanford Cory Voss Mike White OTHERS PRESENT: Brad Hagin, General Counsel Bob Ooten, Alternate Director Ed Soong, Public Resources Advisory Group Committee Chair Reese did not provide a report. 07/09/2014 Administration Committee Minutes Page 1 of 5 REPORT OF GENERAL MANAGER: General Manager, Jim Herberg, announced that the OCSD sponsored legislation, SB 946 (Huff), was unanimously passed by the Senate on special consent on July 3, 2014. The Governor will have 12 days to act on the measure, once he receives the bill. This bill will change the membership on the District Board from the City of Yorba Linda to Yorba Linda Water District. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Director of Finance and Administrative Services, Lorenzo Tyner provided the Committee copies of Standard & Poor's and Fitch ratings published July 1, 2014, which both assigned OCSD with a AAA bond rating. He gave a brief statement regarding our recent $90 million refunding and to Item 3 on the agenda, which is for two-year fixed- rate obligations. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the June 11, 2014 Administration Committee Meeting. AYES: NOES: Beamish, Benavides, Carchio, Choi, Diep, Ferryman, Kim, Narain, Nielsen, Reese, Smith and Withers None ABSTENTIONS: None ABSENT: Hernandez and Nguyen 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 14-XX, entitled "A Resolution of the Board of Directors of the Orange County Sanitation District Authorizing the Orange County Sanitation District's Treasurer to Invest and/or Reinvest District's Funds; Adopting District's Investment Policy Statement and Performance Benchmarks for FY 2014-15; and Repealing Resolution No. OCSD 13-13." AYES: 07/09/2014 Beamish, Benavides, Carchio, Choi, Diep, Ferryman, Kim, Narain, Nielsen, Reese, Smith and Withers Administration Committee Minutes Page 2 of 5 NOES: None ABSTENTIONS: None ABSENT: Hernandez and Nguyen 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Authorize the General Manager to issue Revenue Refunding Certificate Anticipation Notes, Series 2014B, as two-year fixed-rate obligations, subject to market conditions, in an amount not to exceed $135.0 million to replace the $129.625 million Revenue Refunding Certificate Anticipation Notes, Series 2013A maturing on October 16, 2014. AYES: NOES: Beamish, Benavides, Carchio, Choi, Diep, Ferryman, Kim, Narain, Nielsen, Reese, Smith and Withers None ABSTENTIONS: None ABSENT: Hernandez and Nguyen 4. MOVED, SECONDED, AND DULY CARRIED: Authorize use of Ordinance No. OCSD-44, Section 2.03:B. Cooperative Purchases for a blanket order agreement to purchase equipment and services for OCSD's Motorola radio systems, for a total amount not to exceed $250,000 to include all tax and freight. AYES: NOES: Beamish, Benavides, Carchio, Choi, Diep, Ferryman, Kim, Narain, Nielsen, Reese, Smith and Withers None ABSTENTIONS: None ABSENT: Hernandez and Nguyen 5. MOVED, SECONDED, AND DULY CARRIED: A. Approve a Purchase Order Agreement with New Tech Solutions, the lowest responsive and responsible bidder, for Purchase of Wireless Cisco Parts, Specification No. FE-12-03, for an amount not to exceed $106, 142.49, delivered plus tax; and 07/09/2014 Administration Committee Minutes Page 3 of 5 B. Approve a contingency of $5,307.12 (5%). AYES: Beamish, Benavides, Carchio, Choi, Diep, Ferryman, Kim, Narain, Nielsen, Reese, Smith and Withers NOES: None ABSTENTIONS: None ABSENT: Hernandez and Nguyen Committee Chair Reese stated that Item 7 would be heard out of order. INFORMATION ITEMS: 7. Informational Presentation on Procurement Process Contracts and Purchasing Manager, Marc Dubois presented an informative PowerPoint presentation on Public Procurement including: ethics, types of procurements, Mini-Brooks Act, policies and procedures, sole source contracts, RFP's and Notice Inviting bids, Public Works construction, approval thresholds, low bids and best values. He then answered questions from the Committee. Director Teresa Smith left the meeting at 6:13 p.m. NON-CONSENT CALENDAR: 6. Lorenzo Tyner, Director of Finance and Administrative Services presented a brief PowerPoint regarding this item. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Direct staff to pay down on the District's unfunded actuarial accrued liability with the Orange County Employee's Retirement System (OCERS) in the amount of $125 million. AYES: NOES: Beamish, Benavides, Carchio, Choi, Diep, Ferryman, Kim, Narain, Nielsen, Reese, and Withers None ABSTENTIONS: None ABSENT: Hernandez, Nguyen and Smith 07/09/2014 Administration Committee Minutes Page 4 of 5 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: Comm ittee Chair Reese declared the meeting adjourned at 6 :15 p.m ., to the next regularly scheduled meeting of September 10, 2014. 07/09/2014 Administration Committee Minutes Page 5 of 5