HomeMy WebLinkAbout07-09-2014 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, July 9, 2014, at 5:30 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was held on July 9, 2014, at 5:40 p.m., in the Sanitation District's Administration
Building. Director Teresa Smith led the Flag Salute.
A quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Brad Reese, Chair
John Withers, Vice-Chair
David Benavides
Joe Carchio
Steven Choi
Tyler Diep
James Ferryman
Peter Kim
Prakash Narain
Teresa Smith
Tom Beamish, Board Chair
John Nielsen, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Gene Hernandez
Janet Nguyen
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Lorenzo Tyner, Director of Finance
& Administrative Services
Jeff Reed, Director of Human Resources
Rob Thompson, Director of Engineering
Ed Torres, Director of Operations and
Maintenance
Kelly Lore, Acting Clerk of the Board
Jennifer Cabral
Rich Castillon
Marc Dubois
Norbert Gaia
Al Garcia
Rich Spencer
Christine Stanford
Cory Voss
Mike White
OTHERS PRESENT:
Brad Hagin, General Counsel
Bob Ooten, Alternate Director
Ed Soong, Public Resources Advisory
Group
Committee Chair Reese did not provide a report.
07/09/2014 Administration Committee Minutes Page 1 of 5
REPORT OF GENERAL MANAGER:
General Manager, Jim Herberg, announced that the OCSD sponsored legislation, SB
946 (Huff), was unanimously passed by the Senate on special consent on July 3, 2014.
The Governor will have 12 days to act on the measure, once he receives the bill. This
bill will change the membership on the District Board from the City of Yorba Linda to
Yorba Linda Water District.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Director of Finance and Administrative Services, Lorenzo Tyner provided the Committee
copies of Standard & Poor's and Fitch ratings published July 1, 2014, which both
assigned OCSD with a AAA bond rating. He gave a brief statement regarding our
recent $90 million refunding and to Item 3 on the agenda, which is for two-year fixed-
rate obligations.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the
June 11, 2014 Administration Committee Meeting.
AYES:
NOES:
Beamish, Benavides, Carchio, Choi, Diep, Ferryman, Kim,
Narain, Nielsen, Reese, Smith and Withers
None
ABSTENTIONS: None
ABSENT: Hernandez and Nguyen
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Adopt Resolution No. OCSD 14-XX, entitled "A Resolution of the Board of
Directors of the Orange County Sanitation District Authorizing the Orange County
Sanitation District's Treasurer to Invest and/or Reinvest District's Funds;
Adopting District's Investment Policy Statement and Performance Benchmarks
for FY 2014-15; and Repealing Resolution No. OCSD 13-13."
AYES:
07/09/2014
Beamish, Benavides, Carchio, Choi, Diep, Ferryman, Kim,
Narain, Nielsen, Reese, Smith and Withers
Administration Committee Minutes Page 2 of 5
NOES: None
ABSTENTIONS: None
ABSENT: Hernandez and Nguyen
3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Authorize the General Manager to issue Revenue Refunding Certificate
Anticipation Notes, Series 2014B, as two-year fixed-rate obligations, subject to
market conditions, in an amount not to exceed $135.0 million to replace the
$129.625 million Revenue Refunding Certificate Anticipation Notes, Series
2013A maturing on October 16, 2014.
AYES:
NOES:
Beamish, Benavides, Carchio, Choi, Diep, Ferryman, Kim,
Narain, Nielsen, Reese, Smith and Withers
None
ABSTENTIONS: None
ABSENT: Hernandez and Nguyen
4. MOVED, SECONDED, AND DULY CARRIED:
Authorize use of Ordinance No. OCSD-44, Section 2.03:B. Cooperative
Purchases for a blanket order agreement to purchase equipment and services for
OCSD's Motorola radio systems, for a total amount not to exceed $250,000 to
include all tax and freight.
AYES:
NOES:
Beamish, Benavides, Carchio, Choi, Diep, Ferryman, Kim,
Narain, Nielsen, Reese, Smith and Withers
None
ABSTENTIONS: None
ABSENT: Hernandez and Nguyen
5. MOVED, SECONDED, AND DULY CARRIED:
A. Approve a Purchase Order Agreement with New Tech Solutions, the
lowest responsive and responsible bidder, for Purchase of Wireless Cisco
Parts, Specification No. FE-12-03, for an amount not to exceed
$106, 142.49, delivered plus tax; and
07/09/2014 Administration Committee Minutes Page 3 of 5
B. Approve a contingency of $5,307.12 (5%).
AYES: Beamish, Benavides, Carchio, Choi, Diep, Ferryman, Kim,
Narain, Nielsen, Reese, Smith and Withers
NOES: None
ABSTENTIONS: None
ABSENT: Hernandez and Nguyen
Committee Chair Reese stated that Item 7 would be heard out of order.
INFORMATION ITEMS:
7. Informational Presentation on Procurement Process
Contracts and Purchasing Manager, Marc Dubois presented an informative
PowerPoint presentation on Public Procurement including: ethics, types of
procurements, Mini-Brooks Act, policies and procedures, sole source contracts,
RFP's and Notice Inviting bids, Public Works construction, approval thresholds,
low bids and best values. He then answered questions from the Committee.
Director Teresa Smith left the meeting at 6:13 p.m.
NON-CONSENT CALENDAR:
6. Lorenzo Tyner, Director of Finance and Administrative Services presented a brief
PowerPoint regarding this item.
MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Direct staff to pay down on the District's unfunded actuarial accrued liability with
the Orange County Employee's Retirement System (OCERS) in the amount of
$125 million.
AYES:
NOES:
Beamish, Benavides, Carchio, Choi, Diep, Ferryman, Kim,
Narain, Nielsen, Reese, and Withers
None
ABSTENTIONS: None
ABSENT: Hernandez, Nguyen and Smith
07/09/2014 Administration Committee Minutes Page 4 of 5
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
ADJOURNMENT:
Comm ittee Chair Reese declared the meeting adjourned at 6 :15 p.m ., to the next
regularly scheduled meeting of September 10, 2014.
07/09/2014 Administration Committee Minutes Page 5 of 5