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Home My WebLink About06-11-2014 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, June 11, 2014, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on June 11, 2014, at 5:35 p.m., in the Sanitation District's Administration Building. Committee Chair Reese led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Brad Reese, Chair David Benavides Joe Carchio Steven Choi Tyler Diep Peter Kim Prakash Narain Janet Nguyen Robert Ooten (Alternate) Teresa Smith Troy Edgar, Board Chair Tom Beamish, Board Vice-Chair John Withers, Vice-Chair COMMITTEE MEMBERS ABSENT: Gene Hernandez PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Jeff Reed, Director of Human Resources Rob Thompson, Director of Engineering Ed Torres, Director of Operations and Maintenance Kelly Lore, Administrative Assistant Rich Castillon Jim Colston Norbert Gaia Al Garcia Ted Gerber Laurie Klinger Roya Sohanaki Rich Spencer Christine Stanford Mary Sue Thompson Mike White OTHERS PRESENT: Brad Hagin, General Counsel Jeff Mosher, NWRI Committee Chair Reese did not provide a report. 06/11/2014 Administration Committee Minutes Page 1of6 REPORT OF GENERAL MANAGER: General Manager, Jim Herberg, did not provide a report. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Director of Finance and Administrative Services, Lorenzo Tyner did not provide a report. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the May 14, 2014 Administration Committee Meeting. AYES: NOES: Beamish, Carchio, Choi, Diep, Edgar, Narain, Ooten (Alternate), and Reese None ABSTENTIONS: Kim ABSENT: Benavides, Hernandez, Nguyen, Smith and Withers 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 14-XX, Establishing Use Charges for the FY 2014- 15 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. AYES: NOES: Beamish, Carchio, Choi, Diep, Edgar, Kim, Narain, Ooten (Alternate), and Reese None ABSTENTIONS: None ABSENT: Benavides, Hernandez, Nguyen, Smith and Withers 06/11/2014 Administration Committee Minutes Page 2 of 6 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 14-XX, Establishing the Annual Appropriations Limit for Fiscal Year 2014-15, for the District in accordance with the Provisions of Division 9 of Title 1 of the California Government Code. AYES: NOES: Beamish, Carchio, Choi, Diep, Edgar, Ooten (Alternate), Kim, Narain, and Reese None ABSTENTIONS: None ABSENT: Benavides, Hernandez, Nguyen, Smith and Withers 4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A Adopt Resolution No. OCSD14-XX, authorizing the execution and delivery by the District of an Installment Purchase Agreement, a Trust Agreement, an Escrow Agreement and a Continuing Disclosure Agreement in connection with the execution and delivery of Orange County Sanitation District Wastewater Refunding Revenue Obligations, Series 2014A, authorizing the execution and delivery of such Revenue Obligations, evidencing principal in an aggregate amount of not to exceed $225,000,000, approving a Notice of Intention to Sell, authorizing the distribution of an Official Notice Inviting Bids and an Official Statement in connection with the offering and sale of such Revenue Obligations and authorizing the execution of necessary documents and related actions; and B. That the Orange County Sanitation District Financing Corporation approve the documents supporting and authorizing the Revenue Obligations in an aggregate amount not to exceed $225,000,000. AYES: NOES: Beamish, Carchio, Choi, Diep, Edgar, Kim, Narain, Ooten (Alternate), and Reese None ABSTENTIONS: None ABSENT: Benavides, Hernandez, Nguyen, Smith and Withers 06/11/2014 Administration Committee Minutes Page 3 of6 NON-CONSENT CALENDAR: 5. Lorenzo Tyner, Director of Finance and Administrative Services briefly explained this item to the Committee. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Reject the apparent low bid submitted by Office Supply Inc. as deemed non-responsive in accordance with specification requirements for Purchase of Cisco Parts, Specification No. E-2014-616BD; and B. Approve a Purchase Order Agreement with Presidio Networked Solutions, the lowest responsible and responsible bidder, for Purchase of Cisco Parts, Specification No. E-2014-616BD, for an amount not to exceed $435,587; and C. Approve a contingency of $21,780 (5%). AYES: Beamish, Carchio, Choi, Diep, Edgar, Kim, Narain, Ooten (Alternate) and Reese NOES: None ABSTENTIONS: None ABSENT: Benavides, Hernandez, Nguyen, Smith and Withers Director Benavides was out of the room and returned at 5:38 p.m. Director Nguyen arrived at 5:38 p.m. Committee Vice-Chair Withers arrived at 5:41 p.m. 6. Lorenzo Tyner, Director of Finance and Administrative Services, gave a brief PowerPoint presentation on the proposed FY 2014-15 and FY 2015-16 Budget. Key points of Mr. Tyner's presentation included: revenues, debt service, cash flows, reduction of liabilities, etc. He responded to questions from the Committee. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Approve proposed Operating, Capital, Debt/COP Service and Self-Insurance Budgets for FY 2014-15 and 2015-16. 06/11/2014 Administration Committee Minutes Page 4 of 6 AYES: Beamish, Benavides, Carchio, Choi, Diep, Edgar, Kim, Narain, Nguyen, Ooten (Alternate), Reese, and Withers NOES: None ABSTENTIONS: None ABSENT: Hernandez and Smith Director Nguyen stated that while she supports the budget, for the record, she does not support the increase to sewer service fee assumptions that are made in the budget of 2014-15 and 2015-16. INFORMATION ITEMS: 7. Collections Systems Nick Arhontes, Director of Facility Support Services Department, gave a PowerPoint presentation on the Sanitation District's Collection Facilities. The presentation included information on: sewer spill statistics, odor complaints, regulatory compliance, sewage conditioning, etc. Director Smith arrived at 5:50 p.m. The Committee had questions regarding: detection of gases, dry weather diversions, food waste digestion, waste contracts, maintenance of manhole covers and storm drain screening. Staff responded accordingly to questions. Director Nguyen left the meeting at 6:20 p.m. 8. Pretreatment Program and Industrial Permitting Rob Thompson, Director of Engineering introduced Roya Sohanaki, Engineering Supervisor who provided a PowerPoint presentation on the Overview of OCSD's Pretreatment Program. The presentation included information on: regulatory and compliance information, managing the sources of pollutants, effectiveness of source control, etc. Director Diep left the meeting at 6:30 p.m. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Director Withers stated he attended a meeting of the Orange County Business Council Infrastructure Committee recently and commended the presentation made by General Manager Jim Herberg and Director of Engineering, Rob Thompson who were there representing the District. 06/11/2014 Administration Committee Minutes Page 5 of6 Director Kim asked if there was an update on labor negotiations; to which Jeff Reed, Director of Human Resources, stated that there is intent to agendize the item at the June Board meeting. Director Choi informed the Committee that he had been in Spain for a week with the Energy Coalition. ADJOURNMENT: Committee Chair Reese declared the meeting adjourned at 6:40 p.m., to the next regularly scheduled meeting of July 9, 2014. Submitted by: 06/11/2014 Administration Committee Minutes Page 6 of 6