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HomeMy WebLinkAbout04-09-2014 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, April 9, 2014, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on April 9, 2014, at 5:40 p.m., in the Sanitation District's Administration Building. Committee Chair Reese led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Brad Reese, Chair John Withers, Vice-Chair David Benavides Joe Carchio Steven Choi Tyler Diep James Ferryman Gene Hernandez Peter Kim Prakash Narain Janet Nguyen Teresa Smith Troy Edgar, Board Chair Tom Beamish, Board Vice-Chair COMMITTEE MEMBERS ABSENT: PUBLIC COMMENTS: None. STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Jeff Reed, Director of Human Resources Nick Arhontes, Director of Facilities Support Services Rob Thompson, Director of Engineering Ed Torres, Director of Operations and Maintenance Maria Ayala, Clerk of the Board Jennifer Cabral Dean Fisher Norbert Gaia Al Garcia Randy Kleinman Faviola Miranda Mike White OTHERS PRESENT: Brad Hogin, General Counsel Mike Simmons, Alliance Insurance Services 04/09/2014 Administration Committee Minutes Page 1 of 4 REPORT OF COMMITTEE CHAIR: Committee Chair Reese did not provide a report. REPORT OF GENERAL MANAGER: General Manager, Jim Herberg, briefly reported on the two recent trips by him and Board Chair, Troy Edgar. They traveled to Washington DC to receive the US Water Prize, and they traveled to Sacramento to testify at the Committee Hearing on SB 946. A more detailed report will follow at the next Board meeting. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Mr. Tyner did not provide a report. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the March 12, 2014 Administration Committee Meeting. AYES: Beamish, Benavides, Carchio, Choi, Diep, Edgar, Ferryman, Hernandez, Kim, Narain, Nguyen, Reese, Smith and Withers NOES: None ABSTENTIONS: None ABSENT: None NON-CONSENT: Mr. Tyner gave a brief report on the current impact the current interest rates or market will have on possible refinance. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Authorize the General Manager to issue new fixed rate Certificates of Participation (COP), to be referred to as Wastewater Refunding Revenue Obligations, in an amount sufficient to refund up to $267.3 million of COP Series 2007B. 04/09/2014 Administration Committee Minutes Page 2 of 4 AYES: NOES: Beamish, Benavides, Carchio, Choi, Diep, Edgar, Ferryman, Hernandez, Kim, Narain, Nguyen, Reese, Smith and Withers None ABSTENTIONS: None ABSENT: None INFORMATION ITEMS: Chair Reese announced that Agenda Item No. 5 would be heard first. 5. Community Outreach Program Update Faviola Miranda, Sr. Public Affairs Specialist, gave a report on the District's Outreach Program. Points covered in the presentation were: a display of the District's What2Flush campaign and other information materials, social media outreach, community outreach events, etc. The Committee had questions and feedback regarding: translation of materials into different languages; possible use of Huntington Beach's public channel; construction outreach; possible partnership with education sector; etc. 3. Status of 2014-15 Insurance Renewals Mike Simmons, Alliance Insurance Services, provided a brief report on the current insurance rates and their impact on the District's insurance plans. 4. FY 2014-15 Capital Improvement Program Update Dean Fisher, Engineering Manager, and Rob Thompson, Director of Engineering, gave a PowerPoint presentation on the District's Capital Improvement Program. The presentation included information on: current projects; budget; accomplishments; revised projects; enhanced planning; proposed new projects; etc. (Directors Nguyen and Withers left the meeting at 6:21 p.m. during the presentation.) The Committee held considerable discussion regarding the GIP budget forecast. Staff responded to questions from the Committee. (Director Diep left the meeting at 6:30 p.m. during the discussion.) 04/09/2014 Administration Committee Minutes Page 3 of 4 6. FY 2014-15 and 2015-16 Budget Mike White, Controller, gave a PowerPoint presentat ion on the District's budget planning process, and what the new budget plan (for the new 2-year budget) is projected to look like. The Committee had questions regarding : chemical purchases ; biosolids management; energy production; etc. Staff responded accordingly. CLOSED SESSION: None. Director Kim asked for a simple update on when a report might be forthcoming on labor negotiations . Jeff Reed, Director of Human Resources, responded that a meet and confer with the Supervisors and Professionals group was requested and they are currently awaiting a response. He hopes to bring a closed session item for discussion for the next Administration Committee Meeting in May. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None . ADJOURNMENT: Committee Chair Reese declared the meeting adjourned at 7:01 p .m., to the next regularly scheduled meeting of May 14, 2014. Submitted by: 04 /09 /2014 Administration Committee Minutes Page 4 of 4