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HomeMy WebLinkAbout03-12-2014 Administration Committee MinutesCORRECTED MINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, March 12, 2014, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on March 12, 2014, at 5:35 p.m., in the Sanitation District's Administration Building. Committee Chair Reese led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Brad Reese, Chair John Withers, Vice-Chair David Benavides Joe Carchio Steven Choi Tyler Diep James Ferryman Gene Hernandez Peter Kim Prakash Narain Teresa Smith Troy Edgar, Board Chair Tom Beamish, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Janet Nguyen PUBLIC COMMENTS: None. STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Jeff Reed, Director of Human Resources Rob Thompson, Director of Engineering Ed Torres, Director of Operations and Maintenance Nick Arhontes, Director of Facilities Support Services Kelly Lore, Secretary Pro Tern Jeff Armstrong Wes Bauer Jennifer Cabral Sam Choi Ron Coss Norbert Gaia Al Garcia Dave Halverson Mike Von Winckelmann OTHERS PRESENT: Brad Hogin, General Counsel 03/12/2014 Administration Committee Minutes Page 1 of 5 REPORT OF COMMITTEE CHAIR: Committee Chair Reese did not provide a report. REPORT OF GENERAL MANAGER: General Manager, Jim Herberg, introduced Rob Thompson as the newly appointed Director of Engineering. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Lorenzo Tyner, Director of Finance, did not provide a report. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the February 19, 2014 Administration Committee Meeting. AYES: NOES: Beamish, Benavides, Carchio, Choi, Diep, Edgar, Ferryman, Hernandez, Kim, Narain, Reese and Withers None ABSTENTIONS: None ABSENT: Nguyen and Smith 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 14-XX, adopting a Conflict of Interest Code which supersedes all prior Conflict of Interest Codes and amendments previously adopted. AYES: NOES: Beamish, Benavides, Carchio, Choi, Diep, Edgar, Ferryman, Hernandez, Kim, Narain, Reese and Withers None ABSTENTIONS: None ABSENT: Nguyen and Smith 03/12/2014 Administration Committee Minutes Page 2 of 5 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Approve Service Contract to provide services for industrial hygiene, S-2013- 590BD for a one-year plus four optional renewals effective July 1, 2014, for an amount not to exceed $500,000 with the following firm: Malcolm Pirnie/Arcadis. AYES: Beamish, Benavides, Carchio, Choi, Diep, Edgar, Ferryman, Hernandez, Kim, Narain, Reese and Withers NOES: None ABSTENTIONS: None ABSENT: Nguyen and Smith 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Adopt Resolution No. OCSD 14-XX, A Resolution of the Board of Directors of the Orange County Sanitation District Adopting a Revised Policy Regarding Board of Directors' Expense Reimbursement and Meeting Attendance and Compensation and Repealing Resolution No. OCSD 06-11. AYES: Beamish, Benavides, Carchio, Choi, Diep, Edgar, Ferryman, Hernandez, Kim, Narain, Reese and Withers NOES: None ABSTENTIONS: None ABSENT: Nguyen and Smith NON-CONSENT: 5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Introduce Ordinance No. OCSD-XX, entitled "An Ordinance of the Board of Directors of Orange County Sanitation District Amending Ordinance No. OCSD-34 Pertaining to the Compensation of the Members of the Board of 03/12/2014 Administration Committee Minutes Page 3 of 5 Directors"; and B. Motion to read Ordinance No. OCSD-XX by title only and waive reading of said entire Ordinance on March 26, 2014; and C. Set April 23, 2014, as the date of the Public Hearing to hear protests and for the second reading and adoption of Ordinance No. OCSD-XX. D. Direct the Clerk of the Board to publish summaries of the Ordinance as required by law. AYES: Beamish, Benavides, Carchio, Choi, Diep, Edgar, Ferryman, Hernandez, Kim, Narain, Reese and Withers NOES: None ABSTENTIONS: None ABSENT: Nguyen and Smith INFORMATION ITEMS: 6. Ocean Water Quality and Disinfection Program Director of Operations and Maintenance Ed Torres introduced Environmental Lab & OM Manager, Ron Coss who provided a brief PowerPoint regarding the history of the disinfection program and an update regarding the strategic initiative on optimization of effluent disinfection using bleach. He introduced the three principal investigators behind the studies; Environmental Supervisor, Dr. Jeff Armstrong (Head of Ocean Monitoring Group), Laboratory Supervisor, Mike Von Winckelmann (Head of Microbiology General Chemistry Group) and Principal Laboratory Analyst, Dr. Sam Choi (Lead Microbiologist). Mr. Coss answered questions from the Committee regarding; reduction or elimination of disinfection, and outreach to stakeholders. (Director Theresa Smith arrived at 5:45 p.m.) 7. FY 2014-15 and FY 2015-16 Budget Update Director of Finance and Administrative Services Lorenzo Tyner introduced Controller, Mike White who provided a PowerPoint presentation on Budget Development Revenues for Fiscal Years 2014-15 and 2015-16. 03/12/2014 Administration Committee Minutes Page 4 of 5 t' CLOSED SESSION: The Board did not convene in closed session. Director of Human Resources Jeff Reed announced that a meet and confer session is scheduled with the Supervisor and Professional Groups for tomorrow at which time District representatives will carry out the Board 's direction from its last closed session meeting. He also stated that the Orange County Employees Association (OCEA) has formally requested a meet and confer and has also requested a financial overview . OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: Committee Chair Reese declared the meeting adjourned at 6:05 p .m., to the next regularly scheduled meeting of April 9, 2014 . Submitted by: /'~ ( . . _/ I< 1yA.LOre cret ~t Pro Tern \., 03/12/2014 Administration Committee Minutes Page 5 of 5