HomeMy WebLinkAbout11-13-2013 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, November 13, 2013, at 5:30 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was held on November 13, 2013, at 5:30 p.m., in the Sanitation District's
Administration Building.
Following the Pledge of Allegiance, a quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Brad Reese, Chair
John Withers, Vice-Chair
David Benavides
Tyler Diep
Jim Ferryman
Peter Kim
Prakash Narain
Christina Shea (Alternate)
Teresa Smith
Troy Edgar, Board Chair
COMMITTEE MEMBERS ABSENT:
Steven Choi
Janet Nguyen
Joe Shaw
John Anderson, Board Vice Chair
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Committee Chair Reese did not give a report.
STAFF PRESENT:
Jim Herberg, General Manager
Lorenzo Tyner, Director of Finance
& Administrative Services
Jeff Reed, Director of Human Resources
Ed Torres, Director of Operations &
Maintenance
Nick Kanetis, Director of Engineering
Kelly Lore, Administrative Assistant
Jennifer Cabral
Norbert Gaia
Al Garcia
Laurie Klinger
Mike White
OTHERS PRESENT:
Brad Hogin, General Counsel
Kristin Almendarez, McGladrey
Jeff Altshuler, McGladrey
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Lorenzo Tyner did not give a report.
General Manager Jim Herberg did not give a report.
CONSENT:
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the October
9, 2013 Administration Committee Meeting.
Alternate Director Christina Shea abstained.
NON-CONSENT:
Chair Reese stated that Item 3 would be heard out of order.
Controller Mike White provided a PowerPoint presentation and answered questions
from the Committee regarding: Net position source and use of funds; unrealized loss on
investments and unmodified opinion in the audit rating.
Director Diep arrived at 5:52 p.m.
Jeff Altshuler, Audit Partner, and Kristin Almendarez, Audit Manager, representing
McGladrey LLP, communicated information regarding the Independent Auditor's Report,
overall audit approach & procedures, and a summary of the audit results. They then
responded to various questions from the Committee regarding the results and the
internal controls audit.
3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
11 /13/13
Receive and file the Sanitation District's Comprehensive Annual Financial Report
for the year ended June 30, 2013, prepared by staff and audited by McGladrey,
Certified Public Accountants, along with the following reports prepared by
McGladrey:
A. Report to the Administration Committee; and
B. Report on Internal Controls; and
C. Independent Accountants' Report on Agreed-Upon Procedures Applied to
Appropriations Limit Worksheets.
Administration Committee Minutes Page 2 of 3
Director of Human Resources Jeff Reed and Human Resources Supervisor Rich
Spencer made a brief presentation to the Committee regarding the objective of the
classification and compensation studies. After questions and comments from the
Committee, an alternate motion was made.
2 . MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Authorize the General Manager to solicit proposals and award a Consultant
Services Agreement for an OCSD wide classification and compensation study .
MOVED, SECONDED, and DULY CARRIED to continue this item to the next
Administration Committee meeting .
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None .
ADJOURNMENT:
Committee Chair Reese declared the meeting adjourned at 6:56.
Submitted by:
11 /13/13 Administration Committee Minutes Page 3 of 3