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HomeMy WebLinkAbout11-13-2013 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, November 13, 2013, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on November 13, 2013, at 5:30 p.m., in the Sanitation District's Administration Building. Following the Pledge of Allegiance, a quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Brad Reese, Chair John Withers, Vice-Chair David Benavides Tyler Diep Jim Ferryman Peter Kim Prakash Narain Christina Shea (Alternate) Teresa Smith Troy Edgar, Board Chair COMMITTEE MEMBERS ABSENT: Steven Choi Janet Nguyen Joe Shaw John Anderson, Board Vice Chair PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Committee Chair Reese did not give a report. STAFF PRESENT: Jim Herberg, General Manager Lorenzo Tyner, Director of Finance & Administrative Services Jeff Reed, Director of Human Resources Ed Torres, Director of Operations & Maintenance Nick Kanetis, Director of Engineering Kelly Lore, Administrative Assistant Jennifer Cabral Norbert Gaia Al Garcia Laurie Klinger Mike White OTHERS PRESENT: Brad Hogin, General Counsel Kristin Almendarez, McGladrey Jeff Altshuler, McGladrey REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Lorenzo Tyner did not give a report. General Manager Jim Herberg did not give a report. CONSENT: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the October 9, 2013 Administration Committee Meeting. Alternate Director Christina Shea abstained. NON-CONSENT: Chair Reese stated that Item 3 would be heard out of order. Controller Mike White provided a PowerPoint presentation and answered questions from the Committee regarding: Net position source and use of funds; unrealized loss on investments and unmodified opinion in the audit rating. Director Diep arrived at 5:52 p.m. Jeff Altshuler, Audit Partner, and Kristin Almendarez, Audit Manager, representing McGladrey LLP, communicated information regarding the Independent Auditor's Report, overall audit approach & procedures, and a summary of the audit results. They then responded to various questions from the Committee regarding the results and the internal controls audit. 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 11 /13/13 Receive and file the Sanitation District's Comprehensive Annual Financial Report for the year ended June 30, 2013, prepared by staff and audited by McGladrey, Certified Public Accountants, along with the following reports prepared by McGladrey: A. Report to the Administration Committee; and B. Report on Internal Controls; and C. Independent Accountants' Report on Agreed-Upon Procedures Applied to Appropriations Limit Worksheets. Administration Committee Minutes Page 2 of 3 Director of Human Resources Jeff Reed and Human Resources Supervisor Rich Spencer made a brief presentation to the Committee regarding the objective of the classification and compensation studies. After questions and comments from the Committee, an alternate motion was made. 2 . MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Authorize the General Manager to solicit proposals and award a Consultant Services Agreement for an OCSD wide classification and compensation study . MOVED, SECONDED, and DULY CARRIED to continue this item to the next Administration Committee meeting . OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None . ADJOURNMENT: Committee Chair Reese declared the meeting adjourned at 6:56. Submitted by: 11 /13/13 Administration Committee Minutes Page 3 of 3