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HomeMy WebLinkAbout10-09-2013 Administration Committee Minutes MINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, October 9, 2013, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on October 9, 2013, at 5:30 p.m., in the Sanitation District's Administration Building. Following the Pledge of Allegiance, a quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: STAFF PRESENT: Brad Reese, Chair Jim Herberg, General Manager David Benavides Bob Ghirelli, Assistant General Manager Steven Choi Lorenzo Tyner, Director of Finance Tyler Diep & Administrative Services Jim Ferryman Jeff Reed, Director of Human Resources Peter Kim Nick Arhontes, Dir. Of Facilities Support Prakash Narain Services Janet Nguyen Ed Torres, Director of Operations & Joe Shaw Maintenance Teresa Smith Nick Kanetis, Director of Engineering Troy Edgar, Board Chair Kelly Lore, Administrative Assistant John Anderson, Board Vice Chair Rich Castillon, IT Systems & Operations Manager COMMITTEE MEMBERS ABSENT: Marc Dubois Contract & Purchasing Manager John Withers, Vice-Chair Cindi Ambrose, Contracts Supervisor Jennifer Cabral Norbert Gaia Al Garcia OTHERS PRESENT: Brad Hogin, General Counsel PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Committee Chair Reese did not give a report. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Lorenzo Tyner briefly updated the Committee on the Bond refunding which was completed last week. General Manager Jim Herberg reported that an item will be brought to the Steering Committee in the future regarding the backlog of repairs that are needed to OCSD Administrative facilities. CONSENT: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the September 11, 2013 Administration Committee Meeting. NON-CONSENT: 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Approve the purchasing ordinance, Ordinance No. OCSD-XX entitled "Establishing Requirements and Procedures for the Purchase of Goods, Services, and Public Works Projects" for first reading at the October 2013 Board meeting. Lorenzo Tyner, Director of Finance & Administrative Services provided a short presentation to the Committee regarding the background of the current Purchasing Authority and the changes that are to be incorporated into the proposed Ordinance. 3. MOVED, SECONDED, AND DULY CARRIED: A. Waive the one year prohibition in OCSD Personnel Policy 1.4 for James D. Ruth regarding retaining former employees as independent contractors or consultants; and B. Authorize the Board Chair to execute a Consulting Services Agreement with James D. Ruth effective October 1, 2013 for an extension of services relative to labor negotiations at an hourly rate of $200 per hour for a total not to exceed amount of$48,000. Directors Diep, Kim & Narain opposed. Director of Human Resources Jeff Reed, made a brief presentation on the status of Labor Negotiations, and the necessity of the proposed extended service contract. He then responded to questions from the Committee regarding alternative options. The Committee members expressed their support or concerns. 10/09/13 Administration Committee Minutes Page 2 of 3 INFORMATION ONLY: 4. Information Technology Three-Year Strategic Plan FY 2013-2014. Jim Herberg, presented the "Award of Excellence for Information Technology Practices", received from Municipal Information Systems Association of California (MISAC) and awarded to Orange County Sanitation District. He thanked Rich Castillon, IT Systems and Operations Manager for his efforts. Rich Castillon presented the Information Technology Three-Year Strategic Plan and responded to questions from the Committee regarding; the risk of the OCSD system, Homeland Security issues, staff skill levels and Business Continuity. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: Committee Chair Reese declared the meeting adjourned at 6:50 p.m. Submitted by: a � Kelly . L r Admi istr ive Assistant 10/09/13 Administration Committee Minutes Page 3 of 3