HomeMy WebLinkAbout10-09-2013 Administration Committee Minutes MINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, October 9, 2013, at 5:30 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was held on October 9, 2013, at 5:30 p.m., in the Sanitation District's
Administration Building.
Following the Pledge of Allegiance, a quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT: STAFF PRESENT:
Brad Reese, Chair Jim Herberg, General Manager
David Benavides Bob Ghirelli, Assistant General Manager
Steven Choi Lorenzo Tyner, Director of Finance
Tyler Diep & Administrative Services
Jim Ferryman Jeff Reed, Director of Human Resources
Peter Kim Nick Arhontes, Dir. Of Facilities Support
Prakash Narain Services
Janet Nguyen Ed Torres, Director of Operations &
Joe Shaw Maintenance
Teresa Smith Nick Kanetis, Director of Engineering
Troy Edgar, Board Chair Kelly Lore, Administrative Assistant
John Anderson, Board Vice Chair Rich Castillon, IT Systems & Operations
Manager
COMMITTEE MEMBERS ABSENT: Marc Dubois Contract & Purchasing
Manager
John Withers, Vice-Chair Cindi Ambrose, Contracts Supervisor
Jennifer Cabral
Norbert Gaia
Al Garcia
OTHERS PRESENT:
Brad Hogin, General Counsel
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Committee Chair Reese did not give a report.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Lorenzo Tyner briefly updated the Committee on the Bond refunding which was
completed last week.
General Manager Jim Herberg reported that an item will be brought to the Steering
Committee in the future regarding the backlog of repairs that are needed to OCSD
Administrative facilities.
CONSENT:
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the
September 11, 2013 Administration Committee Meeting.
NON-CONSENT:
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Approve the purchasing ordinance, Ordinance No. OCSD-XX entitled
"Establishing Requirements and Procedures for the Purchase of Goods,
Services, and Public Works Projects" for first reading at the October 2013 Board
meeting.
Lorenzo Tyner, Director of Finance & Administrative Services provided a short
presentation to the Committee regarding the background of the current
Purchasing Authority and the changes that are to be incorporated into the
proposed Ordinance.
3. MOVED, SECONDED, AND DULY CARRIED:
A. Waive the one year prohibition in OCSD Personnel Policy 1.4 for James
D. Ruth regarding retaining former employees as independent contractors
or consultants; and
B. Authorize the Board Chair to execute a Consulting Services Agreement
with James D. Ruth effective October 1, 2013 for an extension of services
relative to labor negotiations at an hourly rate of $200 per hour for a total
not to exceed amount of$48,000.
Directors Diep, Kim & Narain opposed.
Director of Human Resources Jeff Reed, made a brief presentation on the status
of Labor Negotiations, and the necessity of the proposed extended service
contract. He then responded to questions from the Committee regarding
alternative options. The Committee members expressed their support or
concerns.
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INFORMATION ONLY:
4. Information Technology Three-Year Strategic Plan FY 2013-2014.
Jim Herberg, presented the "Award of Excellence for Information Technology
Practices", received from Municipal Information Systems Association of California
(MISAC) and awarded to Orange County Sanitation District. He thanked Rich
Castillon, IT Systems and Operations Manager for his efforts.
Rich Castillon presented the Information Technology Three-Year Strategic Plan
and responded to questions from the Committee regarding; the risk of the OCSD
system, Homeland Security issues, staff skill levels and Business Continuity.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
Committee Chair Reese declared the meeting adjourned at 6:50 p.m.
Submitted by:
a �
Kelly . L r
Admi istr ive Assistant
10/09/13 Administration Committee Minutes Page 3 of 3