HomeMy WebLinkAbout09-11-2013 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, September 11, 2013, at 5:30 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was held on September 11 , 2013 , at 5:30 p.m ., in the Sanitation District's
Administration Building.
Following the Pledge of Allegiance , a quorum was declared present, as follows :
COMMITTEE MEMBERS PRESENT:
Brad Reese , Chair
John Withers, Vice-Chair
David Benavides
Steven Choi
Tyler Diep
Jim Ferryman
Peter Kim
Prakash Narain
Janet Nguyen
Joe Shaw
Teresa Smith
Troy Edgar, Board Chair
John Anderson , Board Vice Chair
COMMITTEE MEMBERS ABSENT:
None
PUBLIC COMMENTS:
None .
REPORT OF COMMITTEE CHAIR:
Committee Chair Reese did not give a report.
STAFF PRESENT:
Jim Herberg , General Manager
Bob Ghirell i, Assistant General Manager
Lorenzo Tyner, D irector of Finance
& Adm inistrative Services
Jeff Reed, Director of Human Resources
Nick Arhontes, Dir. Of Facilities Support
Services
Ed Torres, Director of Operations &
Maintenance
Kelly Lore, Administrative Assistant
Maria Ayala, Clerk of the Board
Rich Castillon, IT Systems & Operations
Manager
Wesley Bauer
Jennifer Cabral
Jim Colston
Ted Gerber
Roya Sohanaki
Rob Thompson
OTHERS PRESENT:
Brad Hagin , General Counsel
Stephanie King, Consultant , PIMCO
Todd Stanley, Consultant , PIMCO
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09 /11 /13 Administration Committee M inutes Page 1 of 4
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Lorenzo Tyner introduced Wes Bauer, Safety and Health Supervisor who briefly
explained and demonstrated the two types of Atmospheric Monitors.
Lorenzo Tyner introduced PIMCO representatives, Stephanie King and Todd Stanley,
who provided a "Strategy Review" handout to the Committee and reported on the status
of the Orange County Sanitation District Investment Portfolio. The Committee
expressed concerns over the market performance of the portfolio and requested further
clarification of the Investment Policy and also requested a 10-year trend comparison to
other agencies be completed and presented to the Committee at a future meeting.
CONSENT:
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the July 10,
2013 Administration Committee Meeting.
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Receive and file report of reimbursements to Board Members and Staff per
Government Code 53065.5 for the period July 1, 2012 through June 30, 2013.
Director Nguyen abstained.
3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve the Electronic Recording Memorandum of Understanding (MOU)
with the County of Orange, Clerk-Recorder's office; and
B. Authorize the Clerk of the Board, or her designee, to transmit/record any
and all required Orange County Sanitation District real property
documents in an electronic format.
Director Nguyen abstained.
NON-CONSENT:
4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
09/11/13
A. Adopt Resolution No. OCSD 13-XX, authorizing the execution and
delivery by the Orange County Sanitation District of an Installment
Purchase Agreement, a Trust Agreement and a Continuing Disclosure
Agreement in connection with the execution and delivery of Orange
County Sanitation District Revenue Refunding Certificate Anticipation
Administration Committee Minutes Page 2 of 4
Notes, Series 2013A, authorizing the execution and delivery of such Notes
evidencing principal in an aggregate amount of not to exceed
$135,000,000, approving a Notice of Intention to Sell, authorizing the
distribution of an Official Notice Inviting Bids and an Official Statement in
connection with the offering and sale of such Notes and authorizing the
execution of necessary documents and related actions; and
B. That the Orange County Sanitation District Financing Corporation approve
the documents supporting and authorizing the Notes in an aggregate
amount not to exceed $135,000,000.
Lorenzo Tyner responded to questions from the Committee regarding the refunding of
the notes and its fixed-rate debt issuance.
5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Services Agreement with enfoTech & Consulting,
Inc., Specification CS-2012-525BD, for Implementation of a Commercial-
off-the-shelf Pretreatment Information Management System, for an
amount not to exceed $780,393; and
B. Approve first year technical support and maintenance for the amount of
$65,266; and
C. Approve a contingency of $84,566 (10%).
Lorenzo Tyner, Rich Castillion and Ted Gerber responded to various questions from the
Committee regarding: proposal evaluations, software functionality and costs.
INFORMATION ONLY:
None
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
09/11/13 Administration Committee Minutes Page 3 of 4
ADJOURNMENT:
Committee Chair Reese declared the meeting adjourned at 6 :30 p .m.
Submitted by:
09 /11/13 Administration Committee Minutes Page 4 of 4