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HomeMy WebLinkAbout09-11-2013 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, September 11, 2013, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on September 11 , 2013 , at 5:30 p.m ., in the Sanitation District's Administration Building. Following the Pledge of Allegiance , a quorum was declared present, as follows : COMMITTEE MEMBERS PRESENT: Brad Reese , Chair John Withers, Vice-Chair David Benavides Steven Choi Tyler Diep Jim Ferryman Peter Kim Prakash Narain Janet Nguyen Joe Shaw Teresa Smith Troy Edgar, Board Chair John Anderson , Board Vice Chair COMMITTEE MEMBERS ABSENT: None PUBLIC COMMENTS: None . REPORT OF COMMITTEE CHAIR: Committee Chair Reese did not give a report. STAFF PRESENT: Jim Herberg , General Manager Bob Ghirell i, Assistant General Manager Lorenzo Tyner, D irector of Finance & Adm inistrative Services Jeff Reed, Director of Human Resources Nick Arhontes, Dir. Of Facilities Support Services Ed Torres, Director of Operations & Maintenance Kelly Lore, Administrative Assistant Maria Ayala, Clerk of the Board Rich Castillon, IT Systems & Operations Manager Wesley Bauer Jennifer Cabral Jim Colston Ted Gerber Roya Sohanaki Rob Thompson OTHERS PRESENT: Brad Hagin , General Counsel Stephanie King, Consultant , PIMCO Todd Stanley, Consultant , PIMCO ff\CE. i~o f\t.E.c?\..~~\-\{~~~~~oo,s\~\C1 1\-\E.E cou~'r< O~~~G 1\\\l (.'~-?is ..:;~· 09 /11 /13 Administration Committee M inutes Page 1 of 4 REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Lorenzo Tyner introduced Wes Bauer, Safety and Health Supervisor who briefly explained and demonstrated the two types of Atmospheric Monitors. Lorenzo Tyner introduced PIMCO representatives, Stephanie King and Todd Stanley, who provided a "Strategy Review" handout to the Committee and reported on the status of the Orange County Sanitation District Investment Portfolio. The Committee expressed concerns over the market performance of the portfolio and requested further clarification of the Investment Policy and also requested a 10-year trend comparison to other agencies be completed and presented to the Committee at a future meeting. CONSENT: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the July 10, 2013 Administration Committee Meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Receive and file report of reimbursements to Board Members and Staff per Government Code 53065.5 for the period July 1, 2012 through June 30, 2013. Director Nguyen abstained. 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve the Electronic Recording Memorandum of Understanding (MOU) with the County of Orange, Clerk-Recorder's office; and B. Authorize the Clerk of the Board, or her designee, to transmit/record any and all required Orange County Sanitation District real property documents in an electronic format. Director Nguyen abstained. NON-CONSENT: 4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 09/11/13 A. Adopt Resolution No. OCSD 13-XX, authorizing the execution and delivery by the Orange County Sanitation District of an Installment Purchase Agreement, a Trust Agreement and a Continuing Disclosure Agreement in connection with the execution and delivery of Orange County Sanitation District Revenue Refunding Certificate Anticipation Administration Committee Minutes Page 2 of 4 Notes, Series 2013A, authorizing the execution and delivery of such Notes evidencing principal in an aggregate amount of not to exceed $135,000,000, approving a Notice of Intention to Sell, authorizing the distribution of an Official Notice Inviting Bids and an Official Statement in connection with the offering and sale of such Notes and authorizing the execution of necessary documents and related actions; and B. That the Orange County Sanitation District Financing Corporation approve the documents supporting and authorizing the Notes in an aggregate amount not to exceed $135,000,000. Lorenzo Tyner responded to questions from the Committee regarding the refunding of the notes and its fixed-rate debt issuance. 5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Professional Services Agreement with enfoTech & Consulting, Inc., Specification CS-2012-525BD, for Implementation of a Commercial- off-the-shelf Pretreatment Information Management System, for an amount not to exceed $780,393; and B. Approve first year technical support and maintenance for the amount of $65,266; and C. Approve a contingency of $84,566 (10%). Lorenzo Tyner, Rich Castillion and Ted Gerber responded to various questions from the Committee regarding: proposal evaluations, software functionality and costs. INFORMATION ONLY: None OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. 09/11/13 Administration Committee Minutes Page 3 of 4 ADJOURNMENT: Committee Chair Reese declared the meeting adjourned at 6 :30 p .m. Submitted by: 09 /11/13 Administration Committee Minutes Page 4 of 4