HomeMy WebLinkAbout07-10-2013 Administration Committee Minutes
MINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, July 10, 2013, at 5:37 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was held on July 10, 2013, at 5:37 p.m., in the Sanitation District's
Administration Building.
Following the Pledge of Allegiance, a quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Brad Reese, Chair
John Withers, Vice-Chair
David Benavides
Steven Choi
Tyler Diep
Jim Ferryman
Peter Kim
Prakash Narain
Janet Nguyen
Joe Shaw
Teresa Smith
Troy Edgar, Board Chair
John Anderson, Board Vice Chair
COMMITTEE MEMBERS ABSENT:
None
STAFF PRESENT:
Jim Herberg, General Manager
Bob Ghirelli, Assistant General Manager
Lorenzo Tyner, Director of Finance
& Administrative Services
Jeff Reed, Director of Human Resources
Nick Arhontes, Dir. Of Facilities Support
Services
Ed Torres, Director of Operations &
Maintenance
Kelly Lore, Administrative Assistant
Mike White, Controller
Rich Castillon, IT Systems & Operations
Manager
Wesley Bauer
Jennifer Cabral
Norbert Gaia
Al Garcia
Dave Halverson
OTHERS PRESENT:
Brad Hogin, General Counsel
Ed Soong, Consultant, PRAG
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Committee Chair Reese did not give a report.
07/10/13 Administration Committee Minutes Page 1 of 4
REPORT OF GENERAL MANAGER:
Jim Herberg, General Manager, announced that a Professional Services Agreement
regarding the Construction Outreach for Newport Beach Construction Program was
previously on the Operations Committee agenda, but the item was pulled due to an
award protest. The protest process has now been completed, and the item will be
brought to the July 2013 Board Agenda, for action.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Lorenzo Tyner did not give a report.
CONSENT:
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the June 12,
2013 Administration Committee Meeting.
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Adopt Resolution No. OCSD 13-XX, Establishing the Annual Appropriations Limit
for Fiscal Year 2013-14, for the Sanitation District in accordance with the
Provisions of Division 9 of Title 1 of the California Government Code.
3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Approve the Memorandum of Understanding with the County of Orange
regarding the use of ALERT OC, the Countywide Mass Notification System.
Director Nguyen abstained.
NON-CONSENT:
4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Professional Services Agreement for Specification CS-2011-
499BD-Phase III with Total Resources Management, Inc. (TRM, Inc.),
effective July 25, 2013, for Phase 3 of the Implementation of the IBM-
Maximo Enterprise Asset Management System, for an amount not to
exceed $810,567; and
B. Approve a contingency in the amount of $81,057 (10%).
07/10/13 Administration Committee Minutes Page 2 of 4
Rich Castillion, IT Systems and Operations Manager, and Dave Halverson,
Engineering Manager, each provided an overview of the current and proposed
Asset Management System and responded to questions from the Committee.
5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Authorize the purchase of new atmospheric monitors from Mallory via US
Communities, for a total not to exceed $300,000, in accordance with Resolution
No. OCSD 07-04, Section 3.08: Cooperative Procurement.
Wes Bauer, Safety and Health Supervisor, provided information regarding the
procurement of the atmospheric monitors. The Committee requested that a
demonstration of the monitors be presented at the next Administration
Committee meeting.
6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Authorize the General Manager to issue Revenue Refunding Certificate
Anticipation Notes, Series 2013A, as one-year fixed-rate obligations, in an
amount not to exceed $135.0 million to replace the $131.7 million Revenue
Refunding Certificate Anticipation Notes, Series 2012C maturing on October 30,
2013.
Board Chair Edgar opposed.
Lorenzo Tyner provided an overview of the anaylsis of note funding. Ed Soong,
Public Resource Advisory Group (PRAG), presented a PowerPoint which
identified and examined the three refinancing options available to Orange County
Sanitation District.
Mr. Soong and Mike White, Controller, addressed concerns and questions raised
from the committee regarding; rate case comparisons; three month reaction time;
locking into a fixed rate; clarification of the dollar amounts mentioned in the
agenda report; variable rate exposure advantage; and possible board pre-
approval for immediate refinancing. The consensus of the Committee was that
more information regarding target areas be brought to the next Board meeting.
7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Adopt Resolution No. OCSD 13-XX, Authorizing the Orange County Sanitation
District’s Treasurer to Invest and/or Reinvest District’s Funds; Adopting District’s
Investment Policy Statement and Performance Benchmarks for FY 2013-14; and
Repealing Resolution No. OCSD 12-11.
07/10/13 Administration Committee Minutes Page 3 of 4
Lorenzo Tyner provided a brief overview of this item.
Director Smith left at 6 :20 p .m . and was not present for the vote on Item 7 .
INFORMATION ONLY:
None
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None .
ADJOURNMENT:
Committee Chair Reese declared the meeting adjourned at 6:21 p.m.
Submitted by:
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