HomeMy WebLinkAbout05-08-2013 Administration Committee Minutes MINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, May 8, 2013, at 5:30 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was held on May 8, 2013, at 5:30 p.m., in the Sanitation District's Administration
Building.
Following the Pledge of Allegiance, a quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT: STAFF PRESENT:
Brad Reese, Chair Jim Herberg, General Manager
Doug Bailey (Alternate) Bob Ghirelli, Assistant General Manager
David Benavides Lorenzo Tyner, Director of Finance
Tyler Diep & Administrative Services
Jim Ferryman Jeff Reed, Director of Human Resources
Gerard Goedhart (Alternate) Nick Kanetis, Director of Engineering
Janet Nguyen Ed Torres, Director of Operations &
Joe Shaw Maintenance
Christina Shea (Alternate) Maria Ayala, Clerk of the Board
Teresa Smith Wes Bauer
Troy Edgar, Board Chair Rich Castillon
John Anderson, Board Vice Chair Norbert Gaia
Al Garcia
COMMITTEE MEMBERS ABSENT: Randy Kleinman
John Withers, Vice-Chair Kelly Lore
Steven Choi Denise Martinez
Peter Kim Rob Michaels
Prakash Narain Rich Spencer
OTHERS PRESENT:
Brad Hogin, General Counsel
Dennis Mulqueeney, Alliant Services
Jim Ruth, Consultant
Julie Wyne, OCERS
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Committee Chair Reese did not give a report.
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REPORT OF GENERAL MANAGER:
Jim Herberg, General Manager, did not give a report.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Lorenzo Tyner did not give a report.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the April 10,
2013, Administration Committee Meeting.
ACTION ITEMS:
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Approve the 2013-14 "not-to-exceed" quotes for the follow insurances:
A. Excess General Liability Insurance — Not to Exceed $372,000
B. Excess Workers' Compensation — Not to Exceed $200,000
C. All-Risk Property, Flood and Boiler & Machinery insurance — Not to
exceed $750,000
Director Nguyen abstained.
3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Authorize an additional amount of $275,000 to Project No. SP-103, Specification
No. CS-2012-518BD-R, increasing the total amount to not to exceed to $525,000
for completion of the Piping and Instrumentation Diagrams (P&IDs).
4. MOVED, SECONDED, AND DULY CARRIED:
A. Approve a Purchase Order contract with Strategic Hardware, for the
purchase of the Backup Deduplication/Replication Appliance, Specification
No. E-2012-554-R, for an amount not to exceed $152,917 and;
B. Approve a contingency in the amount of $7,646 (5%).
INFORMATION ITEMS:
5. Worker's Compensation Update
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Lorenzo Tyner briefly reported on the information included on the item agenda
report. More detailed information would be forthcoming at a later date during
closed session.
6. Retirement Program Update
Julie Wyne (from OCERS) provided a brief PowerPoint presentation on OCERS
governance, PEPRA, benefit costs, etc.
7. Budget Update
Lorenzo Tyner distributed two budget information sheets. He reported on top
budget items and whether or not there are changes this coming year; and, he
also reported on the breakdown of the proposed "Other Professional Services"
categories.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None.
ADJOURNMENT:
Committee Chair Reese declared the meeting adjourned at 6:30 p.m.
Submitted by:
Maria . Ayala, C rk of the Board
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