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HomeMy WebLinkAbout05-08-2013 Administration Committee Minutes MINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, May 8, 2013, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on May 8, 2013, at 5:30 p.m., in the Sanitation District's Administration Building. Following the Pledge of Allegiance, a quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: STAFF PRESENT: Brad Reese, Chair Jim Herberg, General Manager Doug Bailey (Alternate) Bob Ghirelli, Assistant General Manager David Benavides Lorenzo Tyner, Director of Finance Tyler Diep & Administrative Services Jim Ferryman Jeff Reed, Director of Human Resources Gerard Goedhart (Alternate) Nick Kanetis, Director of Engineering Janet Nguyen Ed Torres, Director of Operations & Joe Shaw Maintenance Christina Shea (Alternate) Maria Ayala, Clerk of the Board Teresa Smith Wes Bauer Troy Edgar, Board Chair Rich Castillon John Anderson, Board Vice Chair Norbert Gaia Al Garcia COMMITTEE MEMBERS ABSENT: Randy Kleinman John Withers, Vice-Chair Kelly Lore Steven Choi Denise Martinez Peter Kim Rob Michaels Prakash Narain Rich Spencer OTHERS PRESENT: Brad Hogin, General Counsel Dennis Mulqueeney, Alliant Services Jim Ruth, Consultant Julie Wyne, OCERS PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Committee Chair Reese did not give a report. 05/08/13 Administration Committee Minutes Page 1 of 3 REPORT OF GENERAL MANAGER: Jim Herberg, General Manager, did not give a report. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Lorenzo Tyner did not give a report. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the April 10, 2013, Administration Committee Meeting. ACTION ITEMS: 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Approve the 2013-14 "not-to-exceed" quotes for the follow insurances: A. Excess General Liability Insurance — Not to Exceed $372,000 B. Excess Workers' Compensation — Not to Exceed $200,000 C. All-Risk Property, Flood and Boiler & Machinery insurance — Not to exceed $750,000 Director Nguyen abstained. 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Authorize an additional amount of $275,000 to Project No. SP-103, Specification No. CS-2012-518BD-R, increasing the total amount to not to exceed to $525,000 for completion of the Piping and Instrumentation Diagrams (P&IDs). 4. MOVED, SECONDED, AND DULY CARRIED: A. Approve a Purchase Order contract with Strategic Hardware, for the purchase of the Backup Deduplication/Replication Appliance, Specification No. E-2012-554-R, for an amount not to exceed $152,917 and; B. Approve a contingency in the amount of $7,646 (5%). INFORMATION ITEMS: 5. Worker's Compensation Update 05/08/13 Administration Committee Minutes Page 2 of 3 Lorenzo Tyner briefly reported on the information included on the item agenda report. More detailed information would be forthcoming at a later date during closed session. 6. Retirement Program Update Julie Wyne (from OCERS) provided a brief PowerPoint presentation on OCERS governance, PEPRA, benefit costs, etc. 7. Budget Update Lorenzo Tyner distributed two budget information sheets. He reported on top budget items and whether or not there are changes this coming year; and, he also reported on the breakdown of the proposed "Other Professional Services" categories. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: Committee Chair Reese declared the meeting adjourned at 6:30 p.m. Submitted by: Maria . Ayala, C rk of the Board 05/08/13 Administration Committee Minutes Page 3 of 3