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03/13/13 Administration Committee Minutes Page 1 of 3
MINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, March 13, 2013, at 5:30 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was held on March 13, 2013, at 5:30 p.m., in the Sanitation District's
Administration Building.
Following the Pledge of Allegiance, a quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Brad Reese, Chair
John Withers, Vice-Chair
David Benavides
Steven Choi
Jim Ferryman
Tyler Diep
Peter Kim
Prakash Narain
Janet Nguyen
Joe Shaw
Teresa Smith
Troy Edgar, Board Chair
John Anderson, Board Vice Chair
COMMITTEE MEMBERS ABSENT:
None.
STAFF PRESENT:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Jim Herberg, Assistant General Manager
Lorenzo Tyner, Director of Finance
& Administrative Services
Jeff Reed, Director of Human Resources
Nick Kanetis, Director of Engineering
Nick Arhontes, Director of Facilities
Support Services
Maria Ayala, Clerk of the Board
Jim Burror
Jennifer Cabral
Jim Colston
Dean Fisher
Norbert Gaia
Al Garcia
Tod Haynes
Randy Kleinman
Rich Spencer
Rob Thompson
OTHERS PRESENT:
Brad Hogin, General Counsel
Dennis Mulqueeney (Alliant Insurance)
Jim Hartzler (Community Member)
PUBLIC COMMENTS:
Jim Hartzler (Community Member)
Mr. Hartzler spoke to the method the sewer fees are calculated and applied to the rate
payers and the impact the fees have on residents.
03/13/13 Administration Committee Minutes Page 2 of 3
REPORT OF COMMITTEE CHAIR:
Committee Chair Reese did not give a report.
REPORT OF GENERAL MANAGER:
Jim Herberg, Assistant General Manager, did not give a report.
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Lorenzo Tyner, Director of Finance and Administrative Services, did not give a report.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the February
13, 2013, Administration Committee Meeting.
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Adopt Resolution No. 13-XX, adopting a Conflict of Interest Code which
supersedes all prior conflict of interest codes and amendments previously
adopted.
3. Item No. 3 pulled for discussion to Non-Consent.
NON-CONSENT:
3. A. MOVED, SECONDED, AND DULY CARRIED: Waive the one year
prohibition in OCSD Personnel Policy 1.4 for James D. Ruth regarding
retaining former employees as independent contractors or consultants;
and
B. Authorize the Board Chair to execute a Consulting Services Agreement
with James D. Ruth effective April 1, 2013 for a three month term with the
option for a three month extension (maximum six month term) at a cost of
$10,000 per month.
Director Diep opposed.
The Administration Committee held considerable discussion regarding the
Consulting Agreement. Staff responded to questions from the Committee.
INFORMATION ITEMS:
Chair Reese announced that Information Item No. 6 would be heard first.
6. District Insurance Renewals , 2013-14
Randy Kleinman , Principal Financial Analyst, gave a brief intro into the Sanitation
District 's insurance renewals. He introduced Dennis Mulqueeney from Alliant
Insurance , who provided the Committee with additional information and updates
on the Sanitation District's insurance coverage needs .
4 . Capital Improvement Program and Proposed User Fee Schedule
Jim Herberg , Assistant General Manager, gave a brief PowerPoint presentation
on the current CIP projects , and a list of the CIP Projects that are not yet in
construction . Staff distributed a listing of those projects not yet in construction.
Staff responded to questions from the Committee.
Directors Nguyen and Withers departed the meeting at 6:35p.m.
Director Benavides departed the meeting at 6 :50p .m .
5 . Proposed Update to FY 2013-14 District Budget
Lorenzo Tyner briefly reported on the Dist ri ct Revenues for FY 2012 -13 and
2013 -14.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
None .
ADJOURNMENT:
Committee Chair Reese declared the meeting adjourned at 7 :10 p .m .
Submitted by :
03/13/13 Admini strati on Co mm itt ee Minutes Page 3 of 3