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HomeMy WebLinkAbout03-13-2013 Administration Committee Minutes 03/13/13 Administration Committee Minutes Page 1 of 3 MINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, March 13, 2013, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on March 13, 2013, at 5:30 p.m., in the Sanitation District's Administration Building. Following the Pledge of Allegiance, a quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Brad Reese, Chair John Withers, Vice-Chair David Benavides Steven Choi Jim Ferryman Tyler Diep Peter Kim Prakash Narain Janet Nguyen Joe Shaw Teresa Smith Troy Edgar, Board Chair John Anderson, Board Vice Chair COMMITTEE MEMBERS ABSENT: None. STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Jeff Reed, Director of Human Resources Nick Kanetis, Director of Engineering Nick Arhontes, Director of Facilities Support Services Maria Ayala, Clerk of the Board Jim Burror Jennifer Cabral Jim Colston Dean Fisher Norbert Gaia Al Garcia Tod Haynes Randy Kleinman Rich Spencer Rob Thompson OTHERS PRESENT: Brad Hogin, General Counsel Dennis Mulqueeney (Alliant Insurance) Jim Hartzler (Community Member) PUBLIC COMMENTS: Jim Hartzler (Community Member) Mr. Hartzler spoke to the method the sewer fees are calculated and applied to the rate payers and the impact the fees have on residents. 03/13/13 Administration Committee Minutes Page 2 of 3 REPORT OF COMMITTEE CHAIR: Committee Chair Reese did not give a report. REPORT OF GENERAL MANAGER: Jim Herberg, Assistant General Manager, did not give a report. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Lorenzo Tyner, Director of Finance and Administrative Services, did not give a report. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the February 13, 2013, Administration Committee Meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Adopt Resolution No. 13-XX, adopting a Conflict of Interest Code which supersedes all prior conflict of interest codes and amendments previously adopted. 3. Item No. 3 pulled for discussion to Non-Consent. NON-CONSENT: 3. A. MOVED, SECONDED, AND DULY CARRIED: Waive the one year prohibition in OCSD Personnel Policy 1.4 for James D. Ruth regarding retaining former employees as independent contractors or consultants; and B. Authorize the Board Chair to execute a Consulting Services Agreement with James D. Ruth effective April 1, 2013 for a three month term with the option for a three month extension (maximum six month term) at a cost of $10,000 per month. Director Diep opposed. The Administration Committee held considerable discussion regarding the Consulting Agreement. Staff responded to questions from the Committee. INFORMATION ITEMS: Chair Reese announced that Information Item No. 6 would be heard first. 6. District Insurance Renewals , 2013-14 Randy Kleinman , Principal Financial Analyst, gave a brief intro into the Sanitation District 's insurance renewals. He introduced Dennis Mulqueeney from Alliant Insurance , who provided the Committee with additional information and updates on the Sanitation District's insurance coverage needs . 4 . Capital Improvement Program and Proposed User Fee Schedule Jim Herberg , Assistant General Manager, gave a brief PowerPoint presentation on the current CIP projects , and a list of the CIP Projects that are not yet in construction . Staff distributed a listing of those projects not yet in construction. Staff responded to questions from the Committee. Directors Nguyen and Withers departed the meeting at 6:35p.m. Director Benavides departed the meeting at 6 :50p .m . 5 . Proposed Update to FY 2013-14 District Budget Lorenzo Tyner briefly reported on the Dist ri ct Revenues for FY 2012 -13 and 2013 -14. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None . ADJOURNMENT: Committee Chair Reese declared the meeting adjourned at 7 :10 p .m . Submitted by : 03/13/13 Admini strati on Co mm itt ee Minutes Page 3 of 3