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HomeMy WebLinkAbout12-12-2012 Administration Committee Minutes 12/12/12 Administration Committee Minutes Page 1 of 3 MINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, December 12, 2012, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on December 12, 2012, at 5:30 p.m., in the Sanitation District's Administration Building. Following the Pledge of Allegiance, a quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Brad Reese, Chair John Withers, Vice-Chair Denis Bilodeau Joe Carchio Steve Hwangbo Steve Nagel Prakash Narain Janet Nguyen Sal Tinajero Troy Edgar, Board Chair John Anderson, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Jim Ferryman John Lalloway STAFF PRESENT: Jim Ruth, General Manager Jim Herberg, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Jeff Reed, Director of Human Resources Maria Ayala, Clerk of the Board Jennifer Cabral Norbert Gaia Rob Thompson OTHERS PRESENT: Brad Hogin, General Counsel PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Committee Chair Reese did not give a report. REPORT OF GENERAL MANAGER: General Manager, Jim Ruth, did not give a report. Chair Reese announced that the items on the Consent Calendar and Action Item would be considered at this time, and that the Report of the Director of Finance and Administrative Services would be heard thereafter. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the November 14, 2012 Administration Committee Meeting. 12/12/12 Administration Committee Minutes Page 2 of 3 ACTION ITEMS: 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Approve a Professional Services Agreement with Alliant Insurance Services Inc. to serve as the Orange County Sanitation District’s operational insurance broker of record in connection with property, liability, workers compensation and other smaller operational insurance coverage programs, Specification No.S-2012- 546BD, for a one-year period commencing on January 1, 2013, with the option of the Sanitation District to renew for an additional four one-year periods. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: • OCSD Revenue Program (Rates) Mr. Ruth, General Manager, provided preliminary information on the rate proposal plan that is being brought forward for consideration. A comprehensive plan was distributed to the Committee. Board Chair Edgar informed the Committee of the extensive discussions with staff, hard work, and analysis that was put into this proposal in the recent months. He briefly explained the various criteria that the Committee would be presented with tonight, and the process by which this rate proposal will move forward to action by the Board. Director Nguyen asked for clarification on the action that staff was seeking tonight from the Committee. Mr. Ruth clarified that tonight’s meeting was to seek direction to staff from the Committee. Chair Reese explained he has reviewed the information and has continuously observed the way that staff has operated. He reiterated the importance of the Administration Committee’s recommendation to the Board of Directors to move forward with the issuance of the Prop 218 notices as part of the 2013 rate proposal increase. Lorenzo Tyner, Director of Finance and Administrative Services, provided a PowerPoint presentation on the various aspects of the comprehensive rate proposal plan. Committee Vice-Chair Withers and Director Tinajero arrived at the meeting during Mr. Tyner’s presentation. Director Bilodeau departed the meeting before Mr. Tyner’s presentation. Staff responded to various questions from the Committee. After discussion by the Committee members Chair Reese concluded the discussion with direction to staff to move forward with the recommendation to the Board of Directors. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: Committee Chair Reese declared the meeting adjourned at 6:30 p.m. Submitted by: 12/12/12 Administration Committee Minutes Page 3 of 3