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HomeMy WebLinkAbout11-14-2012 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, November 14, 2012, at 5:30P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on November 14, 2012, at 5:31 p.m., in the Sanitation District's Administration Building. Following the Pledge of Allegiance, a quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Brad Reese, Chair John Withers, Vice Chair Joe Carchio Larry Crandall Jon Dumitru Jim Ferryman Jeffrey Lalloway Prakash Narain Janet Nguyen Mark Waldman Troy Edgar, Board Chair John Anderson, Board Vice Chair COMMITTEE MEMBERS ABSENT: Sal Tinajero PUBLIC COMMENTS: There were no public comments. REPORT OF COMMITTEE CHAIR: Committee Chair Reese did not give a report. REPORT OF GENERAL MANAGER: STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Jeff Reed, Director of Human Resources Nakeisha Turner, Secretary Pro Tern AI Garcia Stephanie Good Laurie Klinger Rich Spencer Nina Tran Mike White OTHERS PRESENT: Brad Hogin, General Counsel Jeff Altshuler, McGiadrey Kristin Almendarez, McGiadrey FILED IN THE OFFICE OF THE CLERK OF THE BOARD ORA NGE CO UNTY SA NI TATION DISTR ICT NOV 2 8 2012 General Manager, Jim Ruth , did not give a report. 11/14/12 Administration Committee Minutes Page 1 of 3 REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Director of Finance and Administrative Services, Lorenzo Tyner, did not give a report. Assistant General Manager, Jim Herberg, delivered a PowerPoint presentation, which outlined the current process of solids processing, initiatives to manage solids, and projected biosolids production. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the October 10, 2012, Administration Committee meeting. ACTION ITEMS: A summary of the audit report from McGiadrey was distributed to the Committee. Mike White, Controller, delivered a PowerPoint presentation providing an overview of the Comprehensive Annual Financial Report (CAFR) for the Year Ended June 30, 2012 . Jeff Altshuler and Kristin Almendarez, Audit Managers of McGiadrey, reported on the approach and results of the audit, and responded to questions from the Committee. Committee Chair Reese announced the correct items on agenda item 2 to include the 'Report on Internal Controls'. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: 11/14/12 Receive and file the Sanitation District's Comprehensive Annual Financial Report for the year ended June 30, 2012, prepared by staff and audited by McGiadrey, Certified Public Accountants along with the following reports prepared by McGiadrey: A. Report to the Administration Committee. B. Independent Accountants' Report on Agreed Upon Procedures Applied to Appropriations Limit VVorksheets. B. Report on Internal Controls. C. Independent Accountants' Report on Agreed-Upon Procedures Applied to Appropriations Limit Worksheets. Administration Committee Minutes Page 2 of 3 INFORMATIONAL ITEMS: Jeff Reed, Director of Human Resources, introduced Human Resources Analyst, Stephanie Good, and Senior Human Resources Analyst, Laurie Klinger, who delivered a PowerPoint presentation outlining the various leadership development initiatives being implemented to offset increased and anticipated turnover in key leadership positions at the District. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: Committee Chair Reese declared the meeting adjourned at 6:37p.m. Submitted by: Nakeisha Turner, Secretary Pro Tern 11/14/12 Administration Committee Minutes Page 3 of 3 INFORMATIONAL ITEMS: Jeff Reed, Director of Human Resources, introduced Human Resources Analyst, Stephanie Good, and Senior Human Resources Analyst, Laurie Klinger, who delivered a PowerPoint presentation outlining the various leadership development initiatives be ing implemented to offset increased and anticipated turnover in key leadership positions at the District. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: Committee Chair Reese declared the meeting adjourned at 6:37p.m. Submitted by: cL_~,~ Nakeisha Turner, Secretary Pro Tern 11/14/12 Administration Committee Minutes Page 3 of 3