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HomeMy WebLinkAbout09-12-2012 Administration Committee Minutes 09/12/12 Administration Committee Minutes Page 1 of 3 MINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, September 12, 2012, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on September 12, 2012, at 5:30 p.m., in the Sanitation District's Administration Building. Following the Pledge of Allegiance, a quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Brad Reese, Chair John Withers, Vice Chair Joe Carchio Larry Crandall Jim Ferryman Prakash Narain Janet Nguyen Mark Waldman John Anderson, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Troy Edgar, Board Chair Jon Dumitru Jeffrey Lalloway Sal Tinajero STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Jeff Reed, Director of Human Resources Nakeisha Turner, Secretary Pro Tem Mike White, Controller Rich Castillion Jim Colston Dean Fisher Norbert Gaia Rob Michaels Rich Spencer OTHERS PRESENT: Brad Hogin, General Counsel Louis Choi, PRAG PUBLIC COMMENTS: There were no public comments. REPORT OF COMMITTEE CHAIR: Committee Chair Reese did not give a report. REPORT OF GENERAL MANAGER: General Manager, Jim Ruth, did not give a report. 09/12/12 Administration Committee Minutes Page 2 of 3 REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Lorenzo Tyner, Director of Finance and Administrative Services, did not give a report. Rob Michaels, Information Technology Supervisor, delivered a PowerPoint presentation and answered questions from the Committee on the use and benefits of Geographical Information Systems (GIS) in various functional areas of OCSD. Jim Herberg, Assistant General Manager, gave a brief report on the status of the Ocean Outfall Repair Project No. J-112B. He provided Committee members with weblink information to view real-time, online monitoring of the progress of the project. A related article will be published in Saturday’s edition of the OC Register. Dean Fisher, Engineering Manager, delivered a PowerPoint presentation and answered questions from the Committee on the status of the Capital Improvement Program (CIP), which included information on pending projects, change order rate, budget performance and compliance. Staff will formulate a press release requested by Director Crandall to publicize OCSD’s achievements made under the CIP. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the July 11, 2012 Administration Committee Meeting. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Receive and file report of reimbursements to Board Members and Staff per Government Code 53065.5 for the period of July 1, 2011, through June 30, 2012. Director Nguyen abstained. ACTION ITEMS: Mike White, Controller, delivered a PowerPoint presentation on the refinancing options for maturing Certificate of Anticipation Notes (CANs). Mr. Tyner offered information regarding short-term options and answered questions from the Committee regarding debt use and repayment strategy. 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Authorize the General Manager to issue Revenue Refunding Certificate Anticipation Notes, Series 2012C, as one-year fixed-rate obligations, in an amount not to exceed $145.0 million to replace the $143.205 million Revenue Refunding Certificate Anticipation Notes, Series 2011B maturing on November 9, 2012. INFORMATIONAL ITEMS: 4. Owner Controlled Insurance Program (OCIP) Mr. Tyner gave a brief report on the OCIP, and staff's intent to assess its effectiveness by Spring 2013. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Mr. Herberg, responded to Board Vice Chair, John Anderson's request for an update on the sewage spill at the Lido Pump Station in Newport Beach. Mr. Ruth informed the Committee that a letter was received from the City Manager of Newport Beach commending OCSD staff's response to the emergency. Director Narain shared an excerpt from an article in the August 25, 2012, issue of the Wall Street Journal titled, "You Are Drinking What?" mentioning the Ground Water Replenishment System (GWRS), the state of the national water supply, and water reuse efforts. Director Carchio announced the space shuttle, Endeavour, will be flying over Huntington Beach en route to LAX Airport on September 20, 2012, at 11:30 a.m. Committee Chair Reese announced the next Administration Committee meeting will be held on October 10, 2012. ADJOURNMENT: Committee Chair Reese declared the meeting adjourned at 6:34p.m. Submitted by: ~~ ~akeisha Turner, Secretary Pro Tern 09/12/12 Administration Committee Minutes Page 3 of 3