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HomeMy WebLinkAbout05-09-2012 Administration Committee Minutes05/09/12 Administration Committee Minutes Page 1 of 4 MINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, Ma y 9, 2012, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on May 9, 2012, at 5:30 p.m., in the Sanitation District's Administration Building. Following the Pledge of Allegiance, a quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Anderson, Chair Brad Reese, Vice Chair Joe Carchio Jon Dumitru Jim Ferryman Jeff rey Lalloway Prakash Narain Janet Nguyen Sal Tinajero Mark W aldman Larry Crandall, Board Chair Troy Edgar, Board Vice-Chair COMMITTEE MEMBERS ABSENT: John W ithers STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Jeff Reed, Director of Human Resources Maria Ayala, Clerk of the Board Mike W hite, Controller Rich Castillon Ken Hernandez Randall Kleinman Rich Spencer John Swindler Nakeisha Turner Simon W atson OTHERS PRESENT: Brad Hogin, General Counsel Ed Soong, PRAG Ana Destrempe, Alliant Insurance Services Dennis Mulqueeney, Alliant Insurance Services PUBLIC COMMENTS: None. REPORT OF COMMITTEE CHAIR: Chair Anderson did not give a report. REPORT OF GENERAL M AN AGER: Mr. Ruth did not give a report. 05/09/12 Administration Committee Minutes Page 2 of 4 REPORT OF DIRECTOR OF FINANCE AND ADMINISTR ATIVE SERVICES: Lorenzo Tyner, Director of Finance and Administrative Services, informed the Committee that staff will be proposing an increase to the Sanitation District’s Temporary Employment Services Contract . The item will be coming before the Board f or the May meeting. Mr. Tyner also provided the Committee with a brief PowerPoint budget update. He expects the final budget to be presented to the Board at their regular meeting in June. INFORMATIONAL ITEMS: 1. Operations and Maintenance Benchmarking Study Ed Torres, Director of Operations and Maintenance, gave a PowerPoint presentation that included inf ormation such as: O & M Staffing trend, increasing the level of service, etc. 2. Benefits Program Jeff Reed, Director of Human Resources, and Rich Spencer, Human Resources Supervisor, provided a comprehensive overvie w of the Sanitation District’s benefits program. 3. Insurance Renewals, 2012-13 Dennis Mulqueeney, representative from Alliant Insurance Services, reported on the Sanitation District’s insurance renewals. Staff addressed questions from the Directors regarding workmans comp insurance and earthquake insurance. Director Carchio departed the meeting before the following actions items were considered. CONSENT CALEND AR: 4. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the April 11, 2012 Administration Committee Meeting. 05/09/12 Administration Committee Minutes Page 3 of 4 ACTION ITEMS: 5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Award professional agreements with TDI Consulting and Brown and Caldwell for Piping and Instrumentation Diagram (P&ID) Redrawing Project, Specification No. CS-2012-518BD with an aggregate amount not to exceed $250,000. 6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve a Purchase Order contract with Scale Datacom, LLC, for the purchase of the Storage Area Network (SAN), Specification No. S-2011- 511BD-R, for an amount not to exceed $389,790; B. Approve a contingency in the amount of $19,490 (5%). 7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve Amendment No. 2 to the Professional Services Agreement for Specification No. CS-2011-499BD, Purchase Order No. 104353-OA, issued to Total Resource Management, Inc. (TRM, Inc.) for Phase 2 of the Implementation of IBM-Maximo Enterprise Asset Management System, for an amount not to exceed $435,452; B. Approve a contingency in the amount of $43,545 (10%). 8. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Authorize the General Manager to issue new fixed rate Certificates of Participation (COP), to be referred to as W astewater Refunding Revenue Obligations, in an amount suff icient to refund the outstanding $91,900,000 of COP Series 2000-A and 2000-B. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGEND A ITEMS, IF ANY: None. ADJOURNMENT The Chair declared the meeting adjourned at 6:20p.m. Submitted by: 05/09/12 Administration Committee Minutes Page 4 of 4