HomeMy WebLinkAbout05-09-2012 Administration Committee Minutes05/09/12 Administration Committee Minutes Page 1 of 4
MINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, Ma y 9, 2012, at 5:30 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was held on May 9, 2012, at 5:30 p.m., in the Sanitation District's Administration
Building.
Following the Pledge of Allegiance, a quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Anderson, Chair
Brad Reese, Vice Chair
Joe Carchio
Jon Dumitru Jim
Ferryman
Jeff rey Lalloway
Prakash Narain
Janet Nguyen
Sal Tinajero
Mark W aldman
Larry Crandall, Board Chair
Troy Edgar, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
John W ithers
STAFF PRESENT:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Jim Herberg, Assistant General Manager
Lorenzo Tyner, Director of Finance
& Administrative Services
Jeff Reed, Director of Human Resources
Maria Ayala, Clerk of the Board
Mike W hite, Controller
Rich Castillon
Ken Hernandez
Randall Kleinman
Rich Spencer
John Swindler
Nakeisha Turner
Simon W atson
OTHERS PRESENT:
Brad Hogin, General Counsel
Ed Soong, PRAG
Ana Destrempe, Alliant Insurance
Services
Dennis Mulqueeney, Alliant Insurance
Services
PUBLIC COMMENTS:
None.
REPORT OF COMMITTEE CHAIR:
Chair Anderson did not give a report.
REPORT OF GENERAL M AN AGER:
Mr. Ruth did not give a report.
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REPORT OF DIRECTOR OF FINANCE AND ADMINISTR ATIVE SERVICES:
Lorenzo Tyner, Director of Finance and Administrative Services, informed the
Committee that staff will be proposing an increase to the Sanitation District’s Temporary
Employment Services Contract . The item will be coming before the Board f or the May
meeting.
Mr. Tyner also provided the Committee with a brief PowerPoint budget update. He
expects the final budget to be presented to the Board at their regular meeting in June.
INFORMATIONAL ITEMS:
1. Operations and Maintenance Benchmarking Study
Ed Torres, Director of Operations and Maintenance, gave a PowerPoint
presentation that included inf ormation such as: O & M Staffing trend, increasing
the level of service, etc.
2. Benefits Program
Jeff Reed, Director of Human Resources, and Rich Spencer, Human Resources
Supervisor, provided a comprehensive overvie w of the Sanitation District’s
benefits program.
3. Insurance Renewals, 2012-13
Dennis Mulqueeney, representative from Alliant Insurance Services, reported on
the Sanitation District’s insurance renewals.
Staff addressed questions from the Directors regarding workmans comp
insurance and earthquake insurance.
Director Carchio departed the meeting before the following actions items were
considered.
CONSENT CALEND AR:
4. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the April 11,
2012 Administration Committee Meeting.
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ACTION ITEMS:
5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Award professional agreements with TDI Consulting and Brown and Caldwell for
Piping and Instrumentation Diagram (P&ID) Redrawing Project, Specification No.
CS-2012-518BD with an aggregate amount not to exceed $250,000.
6. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve a Purchase Order contract with Scale Datacom, LLC, for the
purchase of the Storage Area Network (SAN), Specification No. S-2011-
511BD-R, for an amount not to exceed $389,790;
B. Approve a contingency in the amount of $19,490 (5%).
7. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
A. Approve Amendment No. 2 to the Professional Services Agreement for
Specification No. CS-2011-499BD, Purchase Order No. 104353-OA, issued
to Total Resource Management, Inc. (TRM, Inc.) for Phase 2 of the
Implementation of IBM-Maximo Enterprise Asset Management System, for an
amount not to exceed $435,452;
B. Approve a contingency in the amount of $43,545 (10%).
8. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Authorize the General Manager to issue new fixed rate Certificates of
Participation (COP), to be referred to as W astewater Refunding Revenue
Obligations, in an amount suff icient to refund the outstanding $91,900,000 of
COP Series 2000-A and 2000-B.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGEND A
ITEMS, IF ANY:
None.
ADJOURNMENT
The Chair declared the meeting adjourned at 6:20p.m.
Submitted by:
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