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HomeMy WebLinkAbout04-11-2012 Administration Committee Minutes04/11/12 Administration Committee Minutes Page 1 of 3 MINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, April 11, 2012, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on April 11, 2012, at 5:30 p.m., in the Sanitation District's Administration Building. Following the Pledge of Allegiance, a quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Anderson, Chair Brad Reese, Vice Chair Joe Carchio Jon Dumitru Jeff rey Lalloway Prakash Narain Janet Nguyen Mark W aldman John W ithers Larry Crandall, Board Chair Troy Edgar, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Jim Ferryman Sal Tinajero STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Jeff Reed, Director of Human Resources Mike W hite, Controller Jim Burror Rich Castillon Al Garcia Lilia Kovac Rich Spencer John Swindler Nakeisha Turner OTHERS PRESENT: Brad Hogin, General Counsel PUBLIC COMMENTS: There were none. REPORT OF COMMITTEE CHAIR: Committee Chair Anderson briefly reported that staff will be issuing a new request for proposal for internal auditing services to replace Lance, Soll & Lunghard, LLP, after satisfactorily auditing OCSD for a total of six years. REPORT OF GENERAL MANAGER: Mr. Ruth did not give a report. 04/11/12 Administration Committee Minutes Page 2 of 3 REPORT OF DIRECTOR OF FINANCE AND ADMINISTR ATIVE SERVICES: Director of Finance and Administrative Services, Lorenzo Tyner, did not give a report. Assistant General Manager, Jim Herberg, introduced Engineering Supervisor Jim Burror, who presented an update to the CIP program and its role at OCSD. The focus of the update was on the condition of the Sanitation District’s assets through physical inspections, and business eff iciencies through new technology and processes. CONSENT CALEND AR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the March 14, 2012, Administration Committee Meeting. Director Dumitru abstained. ACTION ITEMS: 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Approve purchase contracts with AMX International; Denovo Ventures, LLC; and Xyon Business Solutions, Inc. for JDEdwards Enterprise One Upgrade Support, Specification No. CS-2011-516BD, for an aggregate amount not to exceed $200,000; and B. Approve a contingency in the amount of $20,000 (10%). INFORMATIONAL ITEMS: Finance Controller, Mike W hite, presented the Sanitation District’s expenditures as proposed to be included in the FY 2012-13 and 2013-14 budget by line item. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGEND A ITEMS, IF ANY: Board Chair Crandall reported that OCSD’s secondary treatment is greatly benefitting the Groundwater Replenishing System, improving and increasing water production efforts. ADJOURNMENT The Chair declared the meeting adjourned at 6:15 p.m. Submitted by: 04/11/12 Administration Committee Minutes Page 3 of 3