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HomeMy WebLinkAbout03-14-2012 Administration Committee Minutes03/14/12 Administration Committee Minutes Page 1 of 3 MINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, March 14, 2012, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on March 14, 2012, at 5:30 p.m., in the Sanitation District's Administration Building. Following the Pledge of Allegiance, a quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Anderson, Chair Brad Reese, Vice Chair Joe Carchio Steven Choi Jim Ferryman Prakash Narain Janet Nguyen Sal Tinajero Mark W aldman John W ithers COMMITTEE MEMBERS ABSENT: Larry Crandall, Board Chair Troy Edgar, Board Vice-Chair Jon Dumitru STAFF PRESENT: Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Jeff Reed, Director of Human Resources Mike W hite, Controller W es Bauer Rich Castillon Dean Fisher Dave Halverson Ken Hernandez Randy Kleinman Lilia Kovac George Rivera Rich Spencer John Swindler Rob Thompson OTHERS PRESENT: Brad Hogin, General Counsel Bryan Grueber, Lance, Soll & Lunghard, LLC Dennis Mulqueeny, Alliant Insurance Services PUBLIC COMMENTS: There were none. REPORT OF COMMITTEE CHAIR: Committee Chair Anderson briefly reported that Chair Crandall, Mr. Ruth and himself had met with Governor Jerry Brown at an event in Newport Beach, who expressed support of OCSD’s efforts on water issues. 03/14/12 Administration Committee Minutes Page 2 of 3 REPORT OF GENERAL M AN AGER: Mr. Ruth reported that staff had prepared a response to a newspaper article which had negatively addressed the Sanitation District’s financial reserves. REPORT OF DIRECTOR OF FINANCE AND ADMINISTR ATIVE SERVICES Director of Finance and Administrative Services, Lorenzo Tyner introduced the presenters of the Integrated Emergency Response Plan, and the areas covered under Volume I of the plan. Volume II will be presented at the April Administration Committee. Assistant General Manager, Jim Herberg, introduced Engineering Manager Dean Fisher, who presented an update to the CIP program. CONSENT CALEND AR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the February 8, 2012, Administration Committee Meeting. ACTION ITEMS: 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Receive and file Internal Audit Reports on Employee Compensation and Information Technology issued by the District’s Contract Internal Auditors. 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Reject the apparent low bid submitted by Govplace as deemed non- responsive in accordance with specif ication requirements for Purchase of Cisco Parts, Specification No. E-2012-521BD; and, B. Approve a Purchase Order Agreement with CDW -G, the lowest responsive and responsible bidder, f or Purchase of Cisco Parts, Specification No. E-2012-521BD, f or an amount not to exceed $620,206; and, C. Approve a contingency of $62,020 (10%). INFORMATIONAL ITEMS: Principal Financial Analyst , Randy Kleinman, introduced Dennis Mulqueeny, Senior Vice President of Alliant Insurance Services, who presented an broad overview of the insurance market rates and its contributing factors. Safety and Health Supervisor, Wes Bauer, presented an update of the Worker's Compensation Program and preventive measures set in place to manage its effectiveness . Finance Controller, Mike White, presented the Sanitation District's revenues as proposed to be included in the FY 2012-13 and 2013-14 budget. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Chair Anderson reminded the committee members of the OCSD Plant Tour on March 21 at 3 p.m. ADJOURNMENT The Chair declared the meeting adjourned at 6:36 p.m. Submitted by : Lilia Kovac 03/14/12 Administration Committee Minutes Page 3 of3