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HomeMy WebLinkAbout02-08-2012 Administration Committee Minutes 02/08/12 Administration Committee Minutes Page 1 of 3 MINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, February 8, 2012, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on February 8, 2012, at 5:30 p.m., in the Sanitation District's Administration Building. Following the Pledge of Allegiance, a quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Anderson, Chair Brad Reese, Vice Chair Joe Carchio Bob Ooten Jeffrey Lalloway Prakash Narain Janet Nguyen Sal Tinajero Mark Waldman Larry Crandall, Board Chair Troy Edgar, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Jon Dumitru John Withers STAFF PRESENT: Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Nick Arhontes, Director of Facilities Support Services Jeff Reed, Director of Human Resources Supervisor Maria Ayala, Clerk of the Board Mike White, Controller Rich Castillon Marc Dubois Rich Spencer John Swindler Simon Watson OTHERS PRESENT: Brad Hogin, General Counsel Mitch Cochran, MISAC Ed Soong, PRAG PUBLIC COMMENTS: There were none. REPORT OF COMMITTEE CHAIR: Committee Chair Anderson did not give a report. REPORT OF GENERAL MANAGER: Mr. Ruth was not present. Mr. Ghirelli did not give a report. 02/08/12 Administration Committee Minutes Page 2 of 3 REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES Lorenzo Tyner introduced Mitch Cochran who was representing MISAC (Municipal Information Systems of California). Mr. Cochran presented the Sanitation District with the MISAC Award. Mr. Tyner announced that the planned Integrated Emergency Response Plan presentation for tonight, will be done next month. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the December 14, 2011, Administration Committee Meeting. ACTION ITEMS: Ed Soong, a consultant from PRAG, gave a brief PowerPoint presentation on the District’s debt issuance. 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: A. Adopt Resolution No. OCSD 12-XX, authorizing the execution and delivery by the Sanitation District of an Installment Purchase Agreement, a Trust Agreement, an Escrow Agreement and a Continuing Disclosure Agreement in connection with the execution and delivery of Orange County Sanitation District Wastewater Refunding Revenue Obligations, Series 2012A, authorizing the execution and delivery of such Revenue Obligations evidencing principal in an aggregate amount of not to exceed $110,000,000, approving a Notice of Intention to Sell, authorizing the distribution of an Official Notice Inviting Bids and an Official Statement in connection with the offering and sale of such Revenue Obligations and authorizing the execution of necessary documents and related actions; and, B. That the Orange County Sanitation District Financing Corporation approve the documents supporting and authorizing the Revenue Obligations in an aggregate amount not to exceed $110,000,000. Lorenzo Tyner gave a brief PowerPoint presentation on the budget assumptions, highlighting various points such as expenditures, revenues, and rate projections. 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Approve the budget assumptions to be used for the preparation of the FY 2012- 13 and FY 2013-14 two year budget. Director Nguyen abstained. INFORMATIONAL ITEM: 4. Procurement Procedures for Professional Design Services and Construction Contracts . Jim Herberg, Assistant General Manager, gave a brief PowerPoint presentation to explain the Sanitation District's procurement procedures for professional design services and construction contracts. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Board Chair Crandall announced that an OCSD Plant Tour is being planned for the Board. It is scheduled for March 21 at 3 p.m. ADJOURNMENT The Chair declared the meeting adjourned at 6:40p.m. Submitted by: 02/08/12 Administration Committee Minutes Page 3 of 3