HomeMy WebLinkAbout12-14-2011 Administration Committee Minutes
12/14/11 Administration Committee Minutes Page 1 of 3
MINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, December 14, 2011, at 5:30 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was held on December 14, 2011, at 5:30 p.m., in the Sanitation District's
Administration Building.
Following the Pledge of Allegiance, a quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Anderson, Chair
Brad Reese, Vice Chair
Denis Bilodeau
Joe Carchio
Jim Ferryman
Jeffrey Lalloway
Prakash Narain
Janet Nguyen
Mark Waldman
Larry Crandall, Board Chair
Troy Edgar, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Sal Tinajero
John Withers
STAFF PRESENT:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Jim Herberg, Assistant General Manager
Lorenzo Tyner, Director of Finance
& Administrative Services
Nick Arhontes, Director of Facilities
Support Services
Jeff Reed, Director of Human Resources
Supervisor
Maria Ayala, Clerk of the Board
Mike White, Controller
Rich Castillon
Rich Spencer
OTHERS PRESENT:
Brad Hogin, General Counsel
Peter George, Auditor
Jeff Altshuler, Auditor
PUBLIC COMMENTS:
There were none.
REPORT OF COMMITTEE CHAIR:
Committee Chair Anderson did not give a report.
REPORT OF GENERAL MANAGER:
General Manager, Jim Ruth, did not give a report.
12/14/11 Administration Committee Minutes Page 2 of 3
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES
Lorenzo Tyner provided an on the Sanitation District’s two surplus properties. The
King’s County property is in escrow. The North County Yard property is being
negotiated for lease.
CONSENT CALENDAR:
1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the October
12, 2011, Administration Committee Meeting.
ACTION ITEMS:
2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Establish an On-Call Services Contract with Project Partners Inc. and Psomas for
Enterprise Information Management On-Call Staffing, Specification
No. S-2011-505BD, for a one year period, with a total amount not to exceed
$211,000 and an option of two additional one year renewals with a total amount
not to exceed $211,000 per year. Approve a $21,100 contingency (10%) per
year.
3. Recommend to the Board of Directors to:
Authorize staff to issue a Request for Proposal (RFP) seeking competitive
proposals, and to subsequently award a contract for the best value to the most
responsive and responsible insurance broker for an amount not to exceed
$120,000 annually (to be paid as commissions which are part of the cost of
insurance policies procured) for a contract with a term up to five years.
Item No. 3 was PULLED from the Agenda.
4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Authorize the General Manager to increase the current Temporary Employment
Services (Specification No.CS-2009-421BD) funding of $150,000 by $119,000
with temporary service firms for a new total amount not to exceed $269,000 for
the remainder of the fiscal year (through June 30, 2012).
Item No. 4 was approved contingent on a change of language to the agenda
report to reflect the first bullet on Page 1 to read “Public Outreach”, and a
description of such to be added.
Director Nguyen joined the meeting at 5:41 p.m.
Director Reese joined the meeting at 5:47 p.m.
Director Waldman recused himself from the meeting and did not participate in the
presentation, discussion, or vote for Item No. 5.
Mike White, Controller, gave a PowerPoint presentation as an overview of the
Comprehensive Annual Financial Report.
Auditors, Peter George and Jeff Altshuler, reported to the Committee on their audit
findings and results.
5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to:
Receive and file the Sanitation District's Comprehensive Annual Financial Report
for the year ended June 30, 2011, prepared by staff and audited by McGiadrey &
Pullen, Certified Public Accountants, along with the following reports prepared by
McGiadrey & Pullen:
A. Report to the Administration Committee;
B . Compliance (Single Audit) Report; and
C. Independent Accountants' Report on Agreed-Upon Procedures Applied to
Appropriations Limit Worksheets.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
There were none.
ADJOURNMENT
The Chair declared the meeting adjourned at 6:00p .m.
Submitted by:
12/14/11 Administration Committee Minutes Page 3 of 3