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HomeMy WebLinkAbout12-14-2011 Administration Committee Minutes 12/14/11 Administration Committee Minutes Page 1 of 3 MINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, December 14, 2011, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on December 14, 2011, at 5:30 p.m., in the Sanitation District's Administration Building. Following the Pledge of Allegiance, a quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Anderson, Chair Brad Reese, Vice Chair Denis Bilodeau Joe Carchio Jim Ferryman Jeffrey Lalloway Prakash Narain Janet Nguyen Mark Waldman Larry Crandall, Board Chair Troy Edgar, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Sal Tinajero John Withers STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Nick Arhontes, Director of Facilities Support Services Jeff Reed, Director of Human Resources Supervisor Maria Ayala, Clerk of the Board Mike White, Controller Rich Castillon Rich Spencer OTHERS PRESENT: Brad Hogin, General Counsel Peter George, Auditor Jeff Altshuler, Auditor PUBLIC COMMENTS: There were none. REPORT OF COMMITTEE CHAIR: Committee Chair Anderson did not give a report. REPORT OF GENERAL MANAGER: General Manager, Jim Ruth, did not give a report. 12/14/11 Administration Committee Minutes Page 2 of 3 REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES Lorenzo Tyner provided an on the Sanitation District’s two surplus properties. The King’s County property is in escrow. The North County Yard property is being negotiated for lease. CONSENT CALENDAR: 1. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the October 12, 2011, Administration Committee Meeting. ACTION ITEMS: 2. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Establish an On-Call Services Contract with Project Partners Inc. and Psomas for Enterprise Information Management On-Call Staffing, Specification No. S-2011-505BD, for a one year period, with a total amount not to exceed $211,000 and an option of two additional one year renewals with a total amount not to exceed $211,000 per year. Approve a $21,100 contingency (10%) per year. 3. Recommend to the Board of Directors to: Authorize staff to issue a Request for Proposal (RFP) seeking competitive proposals, and to subsequently award a contract for the best value to the most responsive and responsible insurance broker for an amount not to exceed $120,000 annually (to be paid as commissions which are part of the cost of insurance policies procured) for a contract with a term up to five years. Item No. 3 was PULLED from the Agenda. 4. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Authorize the General Manager to increase the current Temporary Employment Services (Specification No.CS-2009-421BD) funding of $150,000 by $119,000 with temporary service firms for a new total amount not to exceed $269,000 for the remainder of the fiscal year (through June 30, 2012). Item No. 4 was approved contingent on a change of language to the agenda report to reflect the first bullet on Page 1 to read “Public Outreach”, and a description of such to be added. Director Nguyen joined the meeting at 5:41 p.m. Director Reese joined the meeting at 5:47 p.m. Director Waldman recused himself from the meeting and did not participate in the presentation, discussion, or vote for Item No. 5. Mike White, Controller, gave a PowerPoint presentation as an overview of the Comprehensive Annual Financial Report. Auditors, Peter George and Jeff Altshuler, reported to the Committee on their audit findings and results. 5. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: Receive and file the Sanitation District's Comprehensive Annual Financial Report for the year ended June 30, 2011, prepared by staff and audited by McGiadrey & Pullen, Certified Public Accountants, along with the following reports prepared by McGiadrey & Pullen: A. Report to the Administration Committee; B . Compliance (Single Audit) Report; and C. Independent Accountants' Report on Agreed-Upon Procedures Applied to Appropriations Limit Worksheets. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: There were none. ADJOURNMENT The Chair declared the meeting adjourned at 6:00p .m. Submitted by: 12/14/11 Administration Committee Minutes Page 3 of 3