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HomeMy WebLinkAbout10-12-2011 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, October 12, 2011, at 5:30P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on October 12, 2011, at 5:30p.m., in the Sanitation District's Administration Building. Following the Pledge of Allegiance, a quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Anderson, Chair Brad Reese, Vice Chair Denis Bilodeau Joe Carchio Jeffrey Lalloway Prakash Narain Janet Nguyen Sal Tinajero Mark Waldman John Withers Troy Edgar, Board Vice-Chair COMMITTEE MEMBERS ABSENT: Jim Ferryman Larry Crandall, Board Chair PUBLIC COMMENTS: There were none. REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Jeff Reed, Director of Human Resources Supervisor Maria Ayala, Clerk of the Board Mike White, Controller Rich Castillon Dave Halverson John Swindler Rob Thompson OTHERS PRESENT: Brad Hagin, General Counsel Bryan Gruber, Auditor Richard Hakuchi, Auditor FILED IN THE OFF I 1fo~~D THE CLEURN~ ~~NT~flON DISTRICT OR ANGECO ·'1 OC1 2 6 2011 ~~-OJ-=- Committee Chair Anderson reported that the SARI Line Gro und:Cing Ceremony went very well yesterday. Chair Anderson announced that General Manager, Jim Ruth, would not be present at tonight's meeting as he and Board Chair, Larry Crandall, are attending the CSDA Conference. REPORT OF GENERAL MANAGER: Assistant General Manager, Bob Ghirelli, reminded the Committee that the Board Strategic Plan Update Workshop will take place next week on October 19 at 5 p.m. 10/12/11 Administrat ion Comm ittee Minutes Page 1 of 3 INFORMATIONAL ITEMS: 1. Internal Audit Report Auditors Bryan Gruber and Richard Hakuchi, from Lance, Soli & Lunghard, LLP , reported to the Committee on the recent audits conducted for the Sanitation District. The areas the audits focused on were: compliance with debt covenants; sole source contracts in operations and maintenance; and, asset management program. CONSENT CALENDAR: 2. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the September 14, 2011, Administration Committee Meeting. 3. MOVED, SECONDED, AND DULY CARRIED: Receive and file report reimbursements to Board Members and Staff per Government Code 53065.5 for the period July 1, 2010 through June 30, 2011. ACTION ITEMS: 4 . A. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to establish the Charon-VAX product as Orange County Sanitation District's (OCSD) standard for VAX emulators; and, B. Award a contract to Quayle Consulting, Inc. for the purchase of Charon- VAX/XL Permanent Licenses and Maintenance Specification No . S-2011-504, for a period of one year, in an amount not to exceed $292,217. 5. A. MOVED, SECONDED, AND DULY CARRIED: Approve a purchase contract 10/12/11 with Total Resource Management, Inc. (TRM, Inc.) for Phase 1 of the Implementation of IBM-Maximo Enterprise Asset Management System, Specification No. CS-2011-499BD, for an amount not to exceed of $327,638; B. Approve a contingency in the amount of $32,763 (1 0%); and, C. Authorize the General Manager to select from proposers TRM Inc., EMA or Starboard to negotiate and obtain the best value for the implementation of subsequent phases of Specification No. CS-2011-499BD to meet work requirements as identified by the I.T . Division . Administration Committee Minutes Page 2 of 3 6. A. MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No. OCSD 11-XX, Authorizing the Execution and Delivery by the Orange County Sanitation District (Sanitation District) of an Installment Purchase Agreement, a Trust Agreement, and a Continuing Disclosure Agreement in connection with the execution and delivery of the Sanitation District Revenue Refunding Certificate Anticipation Notes, Series 2011 B, such Notes Evidencing Principal in an Aggregate Amount of Not to Exceed $155,000,000, Approving a Notice of Intention to Sell, Authorizing the Distribution of a Notice Inviting Bids and an Official Statement in Connection with the Offering and Sale of such Notes and Authorizing the Execution of Other Necessary Documents and Related Actions; and, B. Recommend to the Orange County Sanitation District Financing Corporation to approve the documents supporting and authorizing the Revenue Refunding Certificate Anticipation Notes, Series 2011 B in an amount not to exceed $155,000,000. 7. MOVED, SECONDED, AND DULY CARRIED: Approve the renewal of the financial advisory service contract with Public Resources Advisory Group (PRAG) for an additional three-year period beginning with November 1, 2011. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: There were none. ADJOURNMENT The Chair declared the meeting adjourned at 6:11 p.m . Submitted by: 10/12/11 Administration Committee Minutes Page 3 of3