HomeMy WebLinkAbout10-12-2011 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, October 12, 2011, at 5:30P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was held on October 12, 2011, at 5:30p.m., in the Sanitation District's
Administration Building.
Following the Pledge of Allegiance, a quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Anderson, Chair
Brad Reese, Vice Chair
Denis Bilodeau
Joe Carchio
Jeffrey Lalloway
Prakash Narain
Janet Nguyen
Sal Tinajero
Mark Waldman
John Withers
Troy Edgar, Board Vice-Chair
COMMITTEE MEMBERS ABSENT:
Jim Ferryman
Larry Crandall, Board Chair
PUBLIC COMMENTS:
There were none.
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Bob Ghirelli, Assistant General Manager
Jim Herberg, Assistant General Manager
Lorenzo Tyner, Director of Finance
& Administrative Services
Jeff Reed, Director of Human Resources
Supervisor
Maria Ayala, Clerk of the Board
Mike White, Controller
Rich Castillon
Dave Halverson
John Swindler
Rob Thompson
OTHERS PRESENT:
Brad Hagin, General Counsel
Bryan Gruber, Auditor
Richard Hakuchi, Auditor
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Committee Chair Anderson reported that the SARI Line Gro und:Cing Ceremony
went very well yesterday. Chair Anderson announced that General Manager, Jim Ruth,
would not be present at tonight's meeting as he and Board Chair, Larry Crandall, are
attending the CSDA Conference.
REPORT OF GENERAL MANAGER:
Assistant General Manager, Bob Ghirelli, reminded the Committee that the Board
Strategic Plan Update Workshop will take place next week on October 19 at 5 p.m.
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INFORMATIONAL ITEMS:
1. Internal Audit Report
Auditors Bryan Gruber and Richard Hakuchi, from Lance, Soli & Lunghard, LLP ,
reported to the Committee on the recent audits conducted for the Sanitation
District. The areas the audits focused on were: compliance with debt covenants;
sole source contracts in operations and maintenance; and, asset management
program.
CONSENT CALENDAR:
2. MOVED, SECONDED, AND DULY CARRIED: Approve Minutes of the
September 14, 2011, Administration Committee Meeting.
3. MOVED, SECONDED, AND DULY CARRIED: Receive and file report
reimbursements to Board Members and Staff per Government Code 53065.5 for
the period July 1, 2010 through June 30, 2011.
ACTION ITEMS:
4 . A. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of
Directors to establish the Charon-VAX product as Orange County Sanitation
District's (OCSD) standard for VAX emulators; and,
B. Award a contract to Quayle Consulting, Inc. for the purchase of Charon-
VAX/XL Permanent Licenses and Maintenance Specification No . S-2011-504,
for a period of one year, in an amount not to exceed $292,217.
5. A. MOVED, SECONDED, AND DULY CARRIED: Approve a purchase contract
10/12/11
with Total Resource Management, Inc. (TRM, Inc.) for Phase 1 of the
Implementation of IBM-Maximo Enterprise Asset Management System,
Specification No. CS-2011-499BD, for an amount not to exceed of $327,638;
B. Approve a contingency in the amount of $32,763 (1 0%); and,
C. Authorize the General Manager to select from proposers TRM Inc., EMA or
Starboard to negotiate and obtain the best value for the implementation of
subsequent phases of Specification No. CS-2011-499BD to meet work
requirements as identified by the I.T . Division .
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6. A. MOVED, SECONDED, AND DULY CARRIED: Adopt Resolution No. OCSD
11-XX, Authorizing the Execution and Delivery by the Orange County
Sanitation District (Sanitation District) of an Installment Purchase Agreement,
a Trust Agreement, and a Continuing Disclosure Agreement in connection
with the execution and delivery of the Sanitation District Revenue Refunding
Certificate Anticipation Notes, Series 2011 B, such Notes Evidencing Principal
in an Aggregate Amount of Not to Exceed $155,000,000, Approving a Notice
of Intention to Sell, Authorizing the Distribution of a Notice Inviting Bids and
an Official Statement in Connection with the Offering and Sale of such Notes
and Authorizing the Execution of Other Necessary Documents and Related
Actions; and,
B. Recommend to the Orange County Sanitation District Financing Corporation
to approve the documents supporting and authorizing the Revenue Refunding
Certificate Anticipation Notes, Series 2011 B in an amount not to exceed
$155,000,000.
7. MOVED, SECONDED, AND DULY CARRIED: Approve the renewal of the
financial advisory service contract with Public Resources Advisory Group
(PRAG) for an additional three-year period beginning with November 1, 2011.
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
There were none.
ADJOURNMENT
The Chair declared the meeting adjourned at 6:11 p.m .
Submitted by:
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