HomeMy WebLinkAbout06-08-2011 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, June 8, 2011 , at 5:30P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was held on June 8, 2011, at 5:30p.m., in the Sanitation District's Administration
Building.
Following the Pledge of Allegiance, a quorum was declared present, as follows :
COMMITTEE MEMBERS PRESENT:
John Anderson, Chair
Brad Reese, Vice Chair
Joe Carchio
Jon Dumitru
Jeffrey Lalloway
Prakash Narain
Janet Nguyen
Sal Tinajero
Mark Waldman
John Withers
Larry Crandall, Board Chair
Troy Edgar, Board Vice Chair
COMMITTEE MEMBERS ABSENT:
Sharon Quirk-Silva
PUBLIC COMMENTS:
There were none .
REPORT OF COMMITTEE CHAIR:
STAFF PRESENT:
Bob Ghirelli, Ass istant General Manager
Jim Herberg, Assistant General Manager
Lorenzo Tyner, Director of Finance
& Administrative Services
Maria Ayala, Clerk of the Board
Lilia Kovac, Assoc . Clerk of the Board
Mike White , Controller
Rich Castillon
Bob Geggie
Randy Kleinman
Norbert Gaia
OTHERS PRESENT:
Brad Hogin, General Counsel
Don Mclean
Bill Dalton
Joy L. Neugebauer
Fred Smith
FILED iN THE OFFICE OF
THE CLERK OF THE BOARD
OR ANGE COUNTY SANITATI ON DISTRIC T
JUN 2 2 20~1
Committee Chair Anderson did not give a report.
REPORT OF GENERAL MANAGER:
There were none .
06/08/11 Administration Committee Minutes Page 1 of 4
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Mr. Tyner gave a brief report on the Teeter Plan. Staff is currently in the process of
reviewing whether or not to remain on this plan. The plan allows for the District to
receive its money from the County at the time the fees are billed on the property tax bills
as opposed to when the fees are collected. Doing so, however, refrains the District
from participating in collecting any additional penalties or interest from said fees. The
County is allowing agencies to make a change once a year over whether or not to stay
on this plan . If staff decides to pursue exiting the Teeter plan, the proposal will be
brought forth to the Board for consideration at its June meeting .
CONSENT CALENDAR:
1. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the the
May 11, 2011, Administration Committee meeting.
ACTION ITEMS:
2. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to: A) Approve a Purchase Order Agreement with CDW-G, the lowest
responsive and responsible bidder, for Purchase of Cisco Parts, Specification
No. E-2011-481 BD, for an amount not to exceed $225,354; and,
B) Approve a contingency of $22,535 (1 0%).
3 . MOVED, SECONDED AND DULY CARRIED : Recommend to the Board of
Directors to : A) Renew the Sanitation District's Excess General Liability
Insurance for the period July 1, 2011 through June 30, 2012, in an amount not to
exceed $366,000.
06/08/11
B) Renew the Sanitation District's Excess Workers' Compensation Insurance for
the period July 1, 2011 through June 30, 2012 at a rate not to exceed .00342
(estimated premium of$213,100 based on estimated 2011-12 payroll).
C) Renew the Sanitation District's All-Risk Property and Flood Insurance for the
period July 1, 2011 through June 30, 2012, in an amount not to exceed
$450,000.
D) Renew the Sanitation District's Boiler & Machinery Insurance Program for the
period July 1, 2011 through June 30, 2012, in an amount not to exceed
$16,500.
Administration Committee Minutes Page 2 of4
4.. MOVED, SECONDED AND DULY CARRIED: A) Approve a Purchase Order
Agreement for Temporary Employment Services, Specification No . CS-2009-
421 BD, with temporary service firms for a total amount not to exceed $126,000
per year, for a one-year period July 1, 2011 through June 30, 2012, with a one-
year renewal option;
B) Approve an annual contingency of $24,000 (19%); and,
C) Authorize the General Manager to add or delete such firms as necessary to
meet work requirements as identified by the Human Resources Department.
5. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to Adopt Resolution No. OCSD 11-XX, Establishing Use Charges for
the FY 2011-12 Pursuant to the Wastewater Treatment and Disposal Agreement
with the Santa Ana Watershed Project Authority.
6. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to Approve the proposed revisions to the Operating, Capital, Debt/COP
Service and Self-Insurance Budgets for FY 2011-12, as follows:
Operations & Maintenance
Capital Improvement Program
Debt/COP Service
Re-Purchase of Excess Capacity
General Liability and Property Self-Insurance
Worker's Compensation Self-Insurance
TOTAL
Director Nguyen abstained.
INFORMATIONAL ITEMS:
There were none.
CLOSED SESSION:
There was no closed session.
Originally
Adopted Budget
FY 2011-12
$156,090,770
122,423,000
97,052,940
29,690,000
1,606,200
550,000
$407,412,910
Proposed
Revised Budget
FY 2011-12
$152,545,540
129,169,900
92 ,162,910
29 ,690,000
1,606,200
550,000
$405,724,550
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
There were none.
06/08/11 Administration Committee Minutes Page 3 of 4
ADJOURNMENT
The Chair declared the meeting adjourned at 6:08p.m.
Submitted by:
06/08/11 Administration Committee Minutes Page 4 of 4