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HomeMy WebLinkAbout06-08-2011 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, June 8, 2011 , at 5:30P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on June 8, 2011, at 5:30p.m., in the Sanitation District's Administration Building. Following the Pledge of Allegiance, a quorum was declared present, as follows : COMMITTEE MEMBERS PRESENT: John Anderson, Chair Brad Reese, Vice Chair Joe Carchio Jon Dumitru Jeffrey Lalloway Prakash Narain Janet Nguyen Sal Tinajero Mark Waldman John Withers Larry Crandall, Board Chair Troy Edgar, Board Vice Chair COMMITTEE MEMBERS ABSENT: Sharon Quirk-Silva PUBLIC COMMENTS: There were none . REPORT OF COMMITTEE CHAIR: STAFF PRESENT: Bob Ghirelli, Ass istant General Manager Jim Herberg, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Maria Ayala, Clerk of the Board Lilia Kovac, Assoc . Clerk of the Board Mike White , Controller Rich Castillon Bob Geggie Randy Kleinman Norbert Gaia OTHERS PRESENT: Brad Hogin, General Counsel Don Mclean Bill Dalton Joy L. Neugebauer Fred Smith FILED iN THE OFFICE OF THE CLERK OF THE BOARD OR ANGE COUNTY SANITATI ON DISTRIC T JUN 2 2 20~1 Committee Chair Anderson did not give a report. REPORT OF GENERAL MANAGER: There were none . 06/08/11 Administration Committee Minutes Page 1 of 4 REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Mr. Tyner gave a brief report on the Teeter Plan. Staff is currently in the process of reviewing whether or not to remain on this plan. The plan allows for the District to receive its money from the County at the time the fees are billed on the property tax bills as opposed to when the fees are collected. Doing so, however, refrains the District from participating in collecting any additional penalties or interest from said fees. The County is allowing agencies to make a change once a year over whether or not to stay on this plan . If staff decides to pursue exiting the Teeter plan, the proposal will be brought forth to the Board for consideration at its June meeting . CONSENT CALENDAR: 1. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the the May 11, 2011, Administration Committee meeting. ACTION ITEMS: 2. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to: A) Approve a Purchase Order Agreement with CDW-G, the lowest responsive and responsible bidder, for Purchase of Cisco Parts, Specification No. E-2011-481 BD, for an amount not to exceed $225,354; and, B) Approve a contingency of $22,535 (1 0%). 3 . MOVED, SECONDED AND DULY CARRIED : Recommend to the Board of Directors to : A) Renew the Sanitation District's Excess General Liability Insurance for the period July 1, 2011 through June 30, 2012, in an amount not to exceed $366,000. 06/08/11 B) Renew the Sanitation District's Excess Workers' Compensation Insurance for the period July 1, 2011 through June 30, 2012 at a rate not to exceed .00342 (estimated premium of$213,100 based on estimated 2011-12 payroll). C) Renew the Sanitation District's All-Risk Property and Flood Insurance for the period July 1, 2011 through June 30, 2012, in an amount not to exceed $450,000. D) Renew the Sanitation District's Boiler & Machinery Insurance Program for the period July 1, 2011 through June 30, 2012, in an amount not to exceed $16,500. Administration Committee Minutes Page 2 of4 4.. MOVED, SECONDED AND DULY CARRIED: A) Approve a Purchase Order Agreement for Temporary Employment Services, Specification No . CS-2009- 421 BD, with temporary service firms for a total amount not to exceed $126,000 per year, for a one-year period July 1, 2011 through June 30, 2012, with a one- year renewal option; B) Approve an annual contingency of $24,000 (19%); and, C) Authorize the General Manager to add or delete such firms as necessary to meet work requirements as identified by the Human Resources Department. 5. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to Adopt Resolution No. OCSD 11-XX, Establishing Use Charges for the FY 2011-12 Pursuant to the Wastewater Treatment and Disposal Agreement with the Santa Ana Watershed Project Authority. 6. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of Directors to Approve the proposed revisions to the Operating, Capital, Debt/COP Service and Self-Insurance Budgets for FY 2011-12, as follows: Operations & Maintenance Capital Improvement Program Debt/COP Service Re-Purchase of Excess Capacity General Liability and Property Self-Insurance Worker's Compensation Self-Insurance TOTAL Director Nguyen abstained. INFORMATIONAL ITEMS: There were none. CLOSED SESSION: There was no closed session. Originally Adopted Budget FY 2011-12 $156,090,770 122,423,000 97,052,940 29,690,000 1,606,200 550,000 $407,412,910 Proposed Revised Budget FY 2011-12 $152,545,540 129,169,900 92 ,162,910 29 ,690,000 1,606,200 550,000 $405,724,550 OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: There were none. 06/08/11 Administration Committee Minutes Page 3 of 4 ADJOURNMENT The Chair declared the meeting adjourned at 6:08p.m. Submitted by: 06/08/11 Administration Committee Minutes Page 4 of 4