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HomeMy WebLinkAbout05-11-2011 Administration Committee Minutes 5/11/11 Administration Committee Minutes Page 1 of 3 MINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, May 11, 2011, at 5:30 P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on May 11, 2011, at 5:30 p.m., in the Sanitation District's Administration Building. Following the Pledge of Allegiance, a quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Anderson, Chair Brad Reese, Vice Chair Joe Carchio Jon Dumitru Jeffrey Lalloway Prakash Narain Janet Nguyen John Nielsen Mark Waldman Larry Crandall, Board Chair Troy Edgar, Board Vice Chair COMMITTEE MEMBERS ABSENT: Sal Tinajero John Withers STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Jim Herberg, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Lilia Kovac, Assoc. Clerk of the Board Jeff Reed, Director of Human Resources Mike White, Controller Wes Bauer Norbert Gaia Randy Kleinman OTHERS PRESENT: Gino Rapagna PUBLIC COMMENTS: There were none REPORT OF COMMITTEE CHAIR: Committee Chair Anderson did not give a report. REPORT OF GENERAL MANAGER: General Manager, Jim Ruth, reported briefly on status of labor negotiations. Assistant General Manager, Jim Herberg, announced that staff would be submitting a request to the Board for approval of reimbursement agreements with cities of Irvine and Tustin for the Gisler-Redhill System Improvements. The agreements are being proposed to complete necessary repair work in anticipation of paving moratoriums. 5/11/11 Administration Committee Minutes Page 2 of 3 REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Mr. Herberg presented an overview of the multi-year contract with IPMC, its performance and effectiveness in managing the CIP program, and the Sanitation District’s plan to utilize the last year’s services upon approval by the Board. Wes Bauer, Safety & Health Supervisor, presented an overview of the Sanitation District’s Emergency Preparedness Plan and mitigation steps in the event of different types of emergencies. CONSENT CALENDAR: 1. MOVED, SECONDED AND DULY CARRIED: Approve minutes of the the April 13, 2011, Administration Committee meeting. ACTION ITEMS: Staff presented two options for the Committee members to consider based on input at the April Administration Committee meeting, and the counter proposal from McGladrey & Pullen’s unwillingness to reduce the number of hours proposed to complete a thorough level of audit. After a brief discussion, it was then: 2. MOVED, SECONDED AND DULY CARRIED: Approve a professional consulting services agreement with McGladrey & Pullen for External Financial Auditing Services, Specification No. CS-2011-473BD for the period June 1, 2011 through May 31, 2012, with four one-year renewal options, for the following fiscal periods at the maximum annual amount as follows: Fiscal Year McGladrey & Pullen FY 2010-11 $70,650 FY 2011-12 $72,800 FY 2012-13 $75,000 FY 2013-14 $77,300 FY 2014-15 $79,650 Director Waldman opposed. INFORMATIONAL ITEMS: There were none. CLOSED SESSION: There was no closed session. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: There were none. ADJOURNMENT The Chair declared the meeting adjourned at 6:15 p.m. Submitted by: Liliakovac, Committee Secretary 5/11/11 Administration Committee Minutes Page 3 of 3