HomeMy WebLinkAbout04-13-2011 Administration Committee Minutes
4/13/11 Administration Committee Minutes Page 1 of 3
MINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, April 13, 2011, at 5:30 P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was held on April 13, 2011, at 5:30 p.m., in the Sanitation District's
Administration Building.
Following the Pledge of Allegiance, a quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
John Anderson, Chair
Brad Reese, Vice Chair
Joe Carchio
Jon Dumitru
Jeffrey Lalloway
Prakash Narain
Janet Nguyen
John Nielsen
Mark Waldman
John Withers
Troy Edgar, Board Vice Chair
COMMITTEE MEMBERS ABSENT:
Larry Crandall, Board Chair
Sal Tinajero
STAFF PRESENT:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Jim Herberg, Assistant General Manager
Lorenzo Tyner, Director of Finance
& Administrative Services
Lilia Kovac, Assoc. Clerk of the Board
Jeff Reed, Director of Human Resources
Rich Spencer, Human Resources Supv.
Mike White, Controller
Norbert Gaia
Jim Burror
Alexander Shaaban
OTHERS PRESENT:
Vicky West, Alliant
Anna Destrempe, Alliant
PUBLIC COMMENTS:
There were none
REPORT OF COMMITTEE CHAIR:
Committee Chair Anderson did not give a report.
REPORT OF GENERAL MANAGER:
General Manager, Jim Ruth, reported that there would be an official investigation on
allegations of misconduct outlined in a letter sent to Board Members and will report
findings. Director of Human Resources, Jeff Reed, reported findings on supplemental
retirement plan analysis.
4/13/11 Administration Committee Minutes Page 2 of 3
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Engineering Supervisor, Jim Burror, presented an overview of the CIP program and the
Sanitation District’s level of service, as approved by the Board with its relevance to the
annual budget. Board Members recommended that staff pursue grants from various
sources for current projects, as well as consider other sources of revenue using
available capacity.
CONSENT CALENDAR:
1. MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to approve minutes of the the March 9, 2011, Administration Committee
meeting.
ACTION ITEMS:
2. A substitute motion was made to limit audit hours at maximum 550 hours, with a
corresponding reduction in cost, and to bring item back to the Administration
Committee if not accepted by McGladrey & Pullen. It was then,
MOVED, SECONDED AND DULY CARRIED: Recommend to the Board of
Directors to approve a consulting services agreement for External Financial
Auditing Services, Specification No. CS-2011-473BD, with McGladrey & Pullen,
for the period May 1, 2011 through April 30, 2012, with four one-year renewal
options, for the following fiscal periods at the maximum annual fees:
FY 2010-11 $60,800
FY 2011-12 62,700
FY 2012-13 64,600
FY 2013-14 66,500
FY 2014-15 68,600
INFORMATIONAL ITEMS:
3. FY 2011-12 Benefits Program Renewal Costs.
Human Resources Supervisor, Rich Spencer, provided a verbal report on employee
benefits costs and estimated increases based on current insurance market costs.
4. FY 2011-12 Budget
Controller, Mike White, presented a comprehensive overview of the proposed budget,
highlighting the major categories and its variances from the projected budget.
CLOSED SESSION:
There was no closed session .
OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA
ITEMS, IF ANY:
Director Nguyen proposed that vendors with existing contracts be approached to
negotiate a discount on services or products in exchange for extensions.
ADJOURNMENT
The Chair declared the meeting adjourned at 6:44p.m.
Submitted by:
Lilia Kovac, Committee Secretary
4/13/11 Administration Committee Minutes Page 3 of 3