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HomeMy WebLinkAbout12-08-2010 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, December 8, 2010, at 5:30P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on December 8, 2010, at 5:30p.m., in the Sanitation District's Administration Building. Following the Pledge of Allegiance, a quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: Phil Luebben, Chair John Anderson Jon Dumitru Cathy Green Janet Nguyen John Nielsen Brad Reese Christina Shea Sal Tinajero Mark Waldman Larry Crandall, Board Chair Troy Edgar, Board Vice Chair COMMITTEE MEMBERS ABSENT: John Withers, Vice Chair PUBLIC COMMENTS: There were no public comments. REPORT OF COMMITTEE CHAIR: The Committee Chair did not give a report. REPORT OF GENERAL MANAGER: The General Manager did not give a report. STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance & Administrative Services Jim Herberg, Director of Engineering Lilia Kovac, Committee Secretary Jeff Reed, Human Resources Manager Mike White, Controller Wes Bauer Bob Bell Rich Castillon Norbert Gaia Laurie Klinger Juanita Skillman Rich Spencer OTHERS PRESENT: Minutes of the Administration Committee December 8, 2010 Page 2 of 4 REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES: Director of Finance and Administrative Services, Lorenzo Tyner, reported that staff had delayed the issuance of $157M in Build America Bonds due to unfavorable market conditions, however, the sale was completed on this date. Mr. Tyner also provided a brief overview of workers' compensation open claims to date. It was recommended that future compensation updates include benchmarking data with other agencies or national averages for context. CONSENT CALENDAR: MOVED, SECONDED AND DULY CARRIED, Recommend to the Board of Directors to: 1. Approve Minutes of the October 13, 2010, Administration Committee meeting. ACTION ITEMS: MOVED, SECONDED AND DULY CARRIED, Recommend to the Board of Directors to: 2. A. Authorize the General Manager to permanently establish Motorola radio system equipment as the Orange County Sanitation District's (OCSD) standard for the licensed, privately operated, mobile radio system, and; B. Authorize use of Resolution No. OCSD 07-04, Section 3.08: Cooperative Procurement, for purchases of equipment and services of Motorola radio systems, for a total amount not to exceed $250,000, to include all tax and freight. 3. After a brief discussion and clarification of the contingency amount, the motion was amended. The motion was then, MOVED, SECONDED AND DULY CARRIED, Recommend to the Board of Directors to: A. Reject bids submitted by lntratek Computer, Inc., and Psomas in accordance with specification requirements, Specification No.CS-201 0-4 70BD, for Facilities Records Group Staffing Support; B. Approve a Professional Services Agreement with Project Partners, Inc., the lowest responsive and responsible bidder, for Facilities Records Group staffing support and related services, Specification No. CS-2010-470BD, for a total amount not to exceed $163,200 for one six-month period; C. Approve an option of one additional six-month renewal for a total amount not to exceed $163,200; and, D. Approve a $16,320 contingency (1 0%). Minutes of the Administration Committee December 8, 2010 Page 3 of4 ACTION ITEMS: (cont'd) MOVED, SECONDED AND DULY CARRIED, Recommend to the Board of Directors to: 4. Authorize the General Manager to add or delete qualified firms as necessary to Purchase Order Agreement No. CS-2009-0000B for Safety Training Services (Specification No. CS-2009-402BD and Specification No. CS-2009-402BD(a)) to meet work requirements as identified by the Risk Management Division. MOVED, SECONDED AND DULY CARRIED: 5. A. At the recommendation of the Audit Ad Hoc Committee, approve an additional one-year renewal period to the Purchase Order Contract with Lance, Soli & Lunghard, Certified Public Accountants for internal auditing services for the period of March 1, 2011 through February 29, 2012, in an amount not to exceed $58,670; and, B. Direct Lance, Soli & Lunghard to perform specific internal auditing assignments as the Administration Committee deems necessary. INFORMATIONAL ITEMS: 6. Succession Management Program. Human Resources Specialist, Laurie Klinger, presented an overview of the Succession Management Program, outlining the highlights of the program designed to fill key positions vacated through attrition. The program includes workforce planning analysis, continuity of leadership, and career planning for staff. CLOSED SESSION: CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) The Administration Committee convened in closed session at 6:08 p.m. to discuss one matter. Confidential Minutes of the Closed Session have been prepared in accordance with Government Code Section 54956.9(a) and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings. RECONVENE IN REGULAR SESSION: The Administration Committee reconvened at 6:34p.m. ' ' Minutes of the Administration Committee December 8, 2010 Page 4 of 4 CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: None. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: None. ADJOURNMENT: The Chair declared the meeting adjourned at 6:35p.m. Submitted by: ~~~ Lilia Kovac Associate Clerk of the Board