HomeMy WebLinkAbout12-08-2010 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, December 8, 2010, at 5:30P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was held on December 8, 2010, at 5:30p.m., in the Sanitation District's
Administration Building.
Following the Pledge of Allegiance, a quorum was declared present, as follows:
COMMITTEE MEMBERS PRESENT:
Phil Luebben, Chair
John Anderson
Jon Dumitru
Cathy Green
Janet Nguyen
John Nielsen
Brad Reese
Christina Shea
Sal Tinajero
Mark Waldman
Larry Crandall, Board Chair
Troy Edgar, Board Vice Chair
COMMITTEE MEMBERS ABSENT:
John Withers, Vice Chair
PUBLIC COMMENTS:
There were no public comments.
REPORT OF COMMITTEE CHAIR:
The Committee Chair did not give a report.
REPORT OF GENERAL MANAGER:
The General Manager did not give a report.
STAFF PRESENT:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General Manager
Lorenzo Tyner, Director of Finance
& Administrative Services
Jim Herberg, Director of Engineering
Lilia Kovac, Committee Secretary
Jeff Reed, Human Resources Manager
Mike White, Controller
Wes Bauer
Bob Bell
Rich Castillon
Norbert Gaia
Laurie Klinger
Juanita Skillman
Rich Spencer
OTHERS PRESENT:
Minutes of the Administration Committee
December 8, 2010
Page 2 of 4
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES:
Director of Finance and Administrative Services, Lorenzo Tyner, reported that staff had
delayed the issuance of $157M in Build America Bonds due to unfavorable market
conditions, however, the sale was completed on this date.
Mr. Tyner also provided a brief overview of workers' compensation open claims to date.
It was recommended that future compensation updates include benchmarking data with
other agencies or national averages for context.
CONSENT CALENDAR:
MOVED, SECONDED AND DULY CARRIED, Recommend to the Board of Directors to:
1. Approve Minutes of the October 13, 2010, Administration Committee meeting.
ACTION ITEMS:
MOVED, SECONDED AND DULY CARRIED, Recommend to the Board of Directors to:
2. A. Authorize the General Manager to permanently establish Motorola radio
system equipment as the Orange County Sanitation District's (OCSD)
standard for the licensed, privately operated, mobile radio system, and;
B. Authorize use of Resolution No. OCSD 07-04, Section 3.08: Cooperative
Procurement, for purchases of equipment and services of Motorola radio
systems, for a total amount not to exceed $250,000, to include all tax and
freight.
3. After a brief discussion and clarification of the contingency amount, the motion
was amended. The motion was then,
MOVED, SECONDED AND DULY CARRIED, Recommend to the Board of Directors to:
A. Reject bids submitted by lntratek Computer, Inc., and Psomas in accordance
with specification requirements, Specification No.CS-201 0-4 70BD, for
Facilities Records Group Staffing Support;
B. Approve a Professional Services Agreement with Project Partners, Inc., the
lowest responsive and responsible bidder, for Facilities Records Group
staffing support and related services, Specification No. CS-2010-470BD, for a
total amount not to exceed $163,200 for one six-month period;
C. Approve an option of one additional six-month renewal for a total amount not
to exceed $163,200; and,
D. Approve a $16,320 contingency (1 0%).
Minutes of the Administration Committee
December 8, 2010
Page 3 of4
ACTION ITEMS: (cont'd)
MOVED, SECONDED AND DULY CARRIED, Recommend to the Board of Directors to:
4. Authorize the General Manager to add or delete qualified firms as necessary to
Purchase Order Agreement No. CS-2009-0000B for Safety Training Services
(Specification No. CS-2009-402BD and Specification No. CS-2009-402BD(a)) to
meet work requirements as identified by the Risk Management Division.
MOVED, SECONDED AND DULY CARRIED:
5. A. At the recommendation of the Audit Ad Hoc Committee, approve an additional
one-year renewal period to the Purchase Order Contract with Lance, Soli &
Lunghard, Certified Public Accountants for internal auditing services for the
period of March 1, 2011 through February 29, 2012, in an amount not to
exceed $58,670; and,
B. Direct Lance, Soli & Lunghard to perform specific internal auditing
assignments as the Administration Committee deems necessary.
INFORMATIONAL ITEMS:
6. Succession Management Program.
Human Resources Specialist, Laurie Klinger, presented an overview of the Succession
Management Program, outlining the highlights of the program designed to fill key
positions vacated through attrition. The program includes workforce planning analysis,
continuity of leadership, and career planning for staff.
CLOSED SESSION:
CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(a)
The Administration Committee convened in closed session at 6:08 p.m. to discuss one
matter. Confidential Minutes of the Closed Session have been prepared in accordance
with Government Code Section 54956.9(a) and are maintained by the Clerk of the
Board in the Official Book of Confidential Minutes of Board and Committee Closed
Meetings.
RECONVENE IN REGULAR SESSION: The Administration Committee reconvened at
6:34p.m.
' ' Minutes of the Administration Committee
December 8, 2010
Page 4 of 4
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION:
None.
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY:
None.
ADJOURNMENT:
The Chair declared the meeting adjourned at 6:35p.m.
Submitted by:
~~~
Lilia Kovac
Associate Clerk of the Board