HomeMy WebLinkAbout10-13-2010 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF
THE ADMINISTRATION COMMITTEE
Orange County Sanitation District
Wednesday, October 13, 2010, at 5:30P.M.
A regular meeting of the Administration Committee of the Orange County Sanitation
District was held on October 13, 2010, at 5:30p.m ., in the Sanitation District's
Administrative Office.
Following the Pledge of Allegiance, a quorum was declared present, as follows:
DIRECTORS PRESENT:
Phil Luebben, Chair
John Withers, Vice Chair
John Anderson
Doug Davert
Jon Dumitru
Cathy Green
Janet Nguyen
Brad Reese
Christina Shea
Sal Tinajero
Mark Waldman
Larry Crandall, Board Chair
Troy Edgar, Board Vice Chair
DIRECTORS ABSENT:
PUBLIC COMMENTS
There were no public comments.
REPORT OF COMMITTEE CHAIR
STAFF PRESENT:
Jim Ruth, General Manager
Bob Ghirelli, Assistant General
Manager
Lorenzo Tyner, Director of Finance
and Administrative SeNices
Jim Herberg, Director of
Engineering
Donna Terrones, Clerk of the Board
Lilia Kovac, Committee Secretary
Jeff Reed, Human Resources
Manager
Mike White, Controller
Wes Bauer
Bob Bell
Rich Castillon
OTHERS PRESENT:
Bryan Gruber
Richard Kikuchi
Dan Duncan
Ed Soong FILED IN THE OFFiCE OF
THE CLERK OF THE BOARD
ORANGE COUMTV ~'~.f\~1 ITATION DISTR ICT
The Committee Chair did not give a report.
REPORT OF GENERAL MANAGER
Jim Ruth, General Manager, announced the 2011 Strategic Plan Update Board
Workshop scheduled for October 20, 2010. He met with the remaining labor groups,
negotiations will begin early November, and that orientation for new board members will
be presented after the first of the year .
Minutes of the Administration Committee
October13, 2010
Page 2 of 4
REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES
The Finance Director did not give a report.
CONSENT CALENDAR ITEMS
MOVED, SECONDED, AND DULY CARRIED, Recommend to the Board to:
1. Approve minutes of the September 8, 2010, meeting of the Administration
Committee.
2. Receive and file report of reimbursements to Board Members and staff per
Government Code 53065.5 for the period July 1, 2009 through June 30, 2010.
ACTION ITEMS
3. MOVED, SECONDED, AND DULY CARRIED, Recommend to the Board to:
A. Adopt Resolution No. OCSD 1 0-XX, Authorizing the Execution and Delivery
by the District of an Installment Purchase Agreement, a Trust Agreement,
and a Continuing Disclosure Agreement in connection with the execution and
delivery of Orange County Sanitation District Revenue Refunding Certificate
Anticipation Notes, Series 201 OB, such Notes Evidencing Principal in an
Aggregate Amount of Not to Exceed $167,000,000, Approving a Notice of
Intention to Sell, Authorizing the Distribution of a Notice Inviting Bids and an
Official Statement in Connection with the Offering and Sale of such Notes
and Authorizing the Execution of Other Necessary Documents and Related
Actions; and,
B. That the Orange County Sanitation District Financing Corporation approve
the documents supporting and authorizing the Revenue Refunding
Certificate Anticipation Notes, Series 2009B in an amount not to exceed
$167,000,000.
4. MOVED, SECONDED, AND DULY CARRIED, Recommend to the Board to:
A. Adopt Resolution No. OCSD 1 0-XX, a Resolution of the Board of Directors of
the Orange County Sanitation District Authorizing the Execution and Delivery
by the District of an Installment Purchase Agreement, a Trust Agreement, and
a Continuing Disclosure Agreement in Connection with the Execution and
Delivery of Orange County Sanitation District Certificates of Participation to
be Referred to as Wastewater Revenue Obligations, Series 201 OC,
Authorizing the Execution and Delivery of such Revenue Obligations
Evidencing Principal in an Aggregate Amount of Not to Exceed $157,000,000,
Approving a Notice of Intention to Sell, Authorizing the Distribution of an
Official Notice Inviting Bids and an Official Statement in Connection with the
Offering and Sale of Such Revenue Obligations and Authorizing the
Execution and Delivery of Necessary Documents and Related Actions; and,
Minutes of the Administration Committee
October 13, 2010
Page 3 of4
ACTION ITEMS (cont'd)
Item No .4
B. That the Orange County Sanitation District Financing Corporation approve the
documents supporting and authorizing the Revenue Obligations in an
aggregate amount not to exceed $157,000,000.
INFORMATIONAL ITEMS
5. Bryan Gruber, Auditor for Lance, Soli & Lunghard, LLP (LSL) stated that OCSD
is appropriately following its policies and procedures re scheduling process for
the Capital Improvement Program and has adequate policies and procedures in
place over regulatory compliance requirements, though, certain exceptions were
noted, they are functioning as designed .
6. Rich Castillon, Information Technology Manager, gave an overview of the
Information Technology Strategic Three-Year Plan FY 2010 -2013 .
CLOSED SESSION
CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54956.9(a)
The Administration Committee convened in closed session at 6:20 p .m. to discuss one
matter.
7 . CONFER WITH LEGAL COUNSEL RE: EXISTING LITIGATION
(Government Code Section 54956.9(a))
Case: Frankie Woodside vs . Orange County Sanitation District;
Workers Compensation Appeals Board No.: ADJ2243430 (AHM 0113117),
Claim No . 7827-0001-01-0028
The Administration Committee reconvened at 6 :30p .m. in regular session .
CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED
SESSION
Brad Hagin, General Counsel, announced that the Administration Committee voted
unanimously to approve settlement of case in exchange for payment of $50,000 less
attorney fees , and disbursement advance of approximately $14 ,000.
' .
Minutes of the Administration Committee
October 13, 2010
Page 4 of4
OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF
ANY
Larry Crandall, Board Chair, announced a conference he attended and reiterated the
date for the 2011 Strategic Plan Update Board Workshop
ADJOURNMENT AND FUTURE MEETING DATES
The Chair declared the meeting adjourned at 6:35 p.m. The next regular Administration
Committee meeting is scheduled for Wednesday, November 10, 2010, at 5:30p.m .
Submitted by:
--~
&ttr d( <»1~ q, nna N. Terrones
Clerk of the Board