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HomeMy WebLinkAbout10-13-2010 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, October 13, 2010, at 5:30P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on October 13, 2010, at 5:30p.m ., in the Sanitation District's Administrative Office. Following the Pledge of Allegiance, a quorum was declared present, as follows: DIRECTORS PRESENT: Phil Luebben, Chair John Withers, Vice Chair John Anderson Doug Davert Jon Dumitru Cathy Green Janet Nguyen Brad Reese Christina Shea Sal Tinajero Mark Waldman Larry Crandall, Board Chair Troy Edgar, Board Vice Chair DIRECTORS ABSENT: PUBLIC COMMENTS There were no public comments. REPORT OF COMMITTEE CHAIR STAFF PRESENT: Jim Ruth, General Manager Bob Ghirelli, Assistant General Manager Lorenzo Tyner, Director of Finance and Administrative SeNices Jim Herberg, Director of Engineering Donna Terrones, Clerk of the Board Lilia Kovac, Committee Secretary Jeff Reed, Human Resources Manager Mike White, Controller Wes Bauer Bob Bell Rich Castillon OTHERS PRESENT: Bryan Gruber Richard Kikuchi Dan Duncan Ed Soong FILED IN THE OFFiCE OF THE CLERK OF THE BOARD ORANGE COUMTV ~'~.f\~1 ITATION DISTR ICT The Committee Chair did not give a report. REPORT OF GENERAL MANAGER Jim Ruth, General Manager, announced the 2011 Strategic Plan Update Board Workshop scheduled for October 20, 2010. He met with the remaining labor groups, negotiations will begin early November, and that orientation for new board members will be presented after the first of the year . Minutes of the Administration Committee October13, 2010 Page 2 of 4 REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES The Finance Director did not give a report. CONSENT CALENDAR ITEMS MOVED, SECONDED, AND DULY CARRIED, Recommend to the Board to: 1. Approve minutes of the September 8, 2010, meeting of the Administration Committee. 2. Receive and file report of reimbursements to Board Members and staff per Government Code 53065.5 for the period July 1, 2009 through June 30, 2010. ACTION ITEMS 3. MOVED, SECONDED, AND DULY CARRIED, Recommend to the Board to: A. Adopt Resolution No. OCSD 1 0-XX, Authorizing the Execution and Delivery by the District of an Installment Purchase Agreement, a Trust Agreement, and a Continuing Disclosure Agreement in connection with the execution and delivery of Orange County Sanitation District Revenue Refunding Certificate Anticipation Notes, Series 201 OB, such Notes Evidencing Principal in an Aggregate Amount of Not to Exceed $167,000,000, Approving a Notice of Intention to Sell, Authorizing the Distribution of a Notice Inviting Bids and an Official Statement in Connection with the Offering and Sale of such Notes and Authorizing the Execution of Other Necessary Documents and Related Actions; and, B. That the Orange County Sanitation District Financing Corporation approve the documents supporting and authorizing the Revenue Refunding Certificate Anticipation Notes, Series 2009B in an amount not to exceed $167,000,000. 4. MOVED, SECONDED, AND DULY CARRIED, Recommend to the Board to: A. Adopt Resolution No. OCSD 1 0-XX, a Resolution of the Board of Directors of the Orange County Sanitation District Authorizing the Execution and Delivery by the District of an Installment Purchase Agreement, a Trust Agreement, and a Continuing Disclosure Agreement in Connection with the Execution and Delivery of Orange County Sanitation District Certificates of Participation to be Referred to as Wastewater Revenue Obligations, Series 201 OC, Authorizing the Execution and Delivery of such Revenue Obligations Evidencing Principal in an Aggregate Amount of Not to Exceed $157,000,000, Approving a Notice of Intention to Sell, Authorizing the Distribution of an Official Notice Inviting Bids and an Official Statement in Connection with the Offering and Sale of Such Revenue Obligations and Authorizing the Execution and Delivery of Necessary Documents and Related Actions; and, Minutes of the Administration Committee October 13, 2010 Page 3 of4 ACTION ITEMS (cont'd) Item No .4 B. That the Orange County Sanitation District Financing Corporation approve the documents supporting and authorizing the Revenue Obligations in an aggregate amount not to exceed $157,000,000. INFORMATIONAL ITEMS 5. Bryan Gruber, Auditor for Lance, Soli & Lunghard, LLP (LSL) stated that OCSD is appropriately following its policies and procedures re scheduling process for the Capital Improvement Program and has adequate policies and procedures in place over regulatory compliance requirements, though, certain exceptions were noted, they are functioning as designed . 6. Rich Castillon, Information Technology Manager, gave an overview of the Information Technology Strategic Three-Year Plan FY 2010 -2013 . CLOSED SESSION CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) The Administration Committee convened in closed session at 6:20 p .m. to discuss one matter. 7 . CONFER WITH LEGAL COUNSEL RE: EXISTING LITIGATION (Government Code Section 54956.9(a)) Case: Frankie Woodside vs . Orange County Sanitation District; Workers Compensation Appeals Board No.: ADJ2243430 (AHM 0113117), Claim No . 7827-0001-01-0028 The Administration Committee reconvened at 6 :30p .m. in regular session . CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION Brad Hagin, General Counsel, announced that the Administration Committee voted unanimously to approve settlement of case in exchange for payment of $50,000 less attorney fees , and disbursement advance of approximately $14 ,000. ' . Minutes of the Administration Committee October 13, 2010 Page 4 of4 OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY Larry Crandall, Board Chair, announced a conference he attended and reiterated the date for the 2011 Strategic Plan Update Board Workshop ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 6:35 p.m. The next regular Administration Committee meeting is scheduled for Wednesday, November 10, 2010, at 5:30p.m . Submitted by: --~ &ttr d( <»1~ q, nna N. Terrones Clerk of the Board