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HomeMy WebLinkAbout05-12-2010 Administration Committee Minutes( •' MINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, May 12, 2010, at 5:00P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was held on May 12, 2010, at 5:00p.m., in the Sanitation District's Administrative Office. Following the Pledge of Allegiance, a quorum was declared present, as follows: DIRECTORS PRESENT: Phil Luebben, Chair John Withers, Vice Chair John Anderson Jon Dumitru Cathy Green Janet Nguyen Bob Ooten Brad Reese Christina Shea Mark Waldman Doug Davert, Board Chair DIRECTORS ABSENT: Sal Tinajero Larry Crandall, Board Vice Chair PUBLIC COMMENTS There were no public comments. STAFF PRESENT: Bob Ghirelli, Assistant General Manager Jim Herberg , Director of Engineering Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Jeff Reed, Human Resources Manager Mike White, Controller Cindi Ambrose Norbert Gaia Randy Kleinman Paul Loehr Jagadish Oruganti Juanita Skillman OTHERS PRESENT: Brad Hogin Don Maclean Gino Rapagna Bruce Miller Maggie Jaltorossian ~4AY 2 6 2010 REPORT OF THE COMMITTEE CHAIR BY:.-...~~;f!"""""'. f._-_· ----- Minutes of the Administration Committee May 12, 2010 Page 2 Committee Chair Phil Luebben reported the Audit Committee members had met with the auditors to review recommended audit areas. Chair Luebben recommended that the committee change the meeting start at 5:30 p.m. and he will propose the time change at the next Board meeting. REPORTOFTHEGENERALMANAGER The Assistant General Manager did not give a report. REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES Director of Finance and Administration, Lorenzo Tyner, reported the Sanitation District's bond rating upgrade from AA+ to AAA, and that Build America Bonds were issued. CONSENT CALENDAR ITEMS 1. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the April14, 2010, meeting of the Administration Committee. ACTION ITEMS 2. MOVED, SECONDED, AND DULY CARRIED: a) Reject apparent low bid submitted by T3 Systems, Inc., as deemed non-responsible in accordance with specification requirements for Purchase of Cisco Parts, Specification No. E-201 0-453BD; b) Approve a purchase order agreement with Global Connect LLC, for Purchase of Cisco Parts, Specification No. E-201 0-453BD, for an amount not to exceed $169,320 ; and, c) Approve a contingency of $16,932 (10%). INFORMATIONAL ITEMS Paul Loehr introduced the workers' compensation insurance third party administrator members who presented an overview of the organization, as well as the Sanitation Districts' pending claims. Don Maclean of Alliant Insurance Services provided an overview of current insurance rates compared to last year. Final rates will be available and presented in June for Board approval. \ \ \' Minutes of the Administration Committee May 12, 2010 Page 3 Director of Engineering, Jim Herberg, provided an overview of the· FY 2010-11 and 2011-12 budget as it relates to the Capital Improvement Program. CLOSED SESSION There was no closed session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. ADJOURNMENT AND FUTURE MEETIN G DATES The Chair declared the meeting adjourned at 5:52 p.m. The next regular Administration Committee meeting is scheduled for June 9, 2010, at 5:00p.m. Submitted by: Lilia Kovac Committee Secretary H :\dept\agenda\Admin Committee\201 0\0510\201 00512.Admin Minutes .docx