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HomeMy WebLinkAbout12-09-2009 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, December 9, 2009, at 5:00P.M. A regular meeting of the Administration Committee of the Orange County Sanitation District was •held on December 9, 2009 , at 5:00 p.m ., in the Sanitation District's Administrative Office. Following the Pledge of Allegiance , a quorum was declared present , as follows : ADMINISTRATION COMMITTEE MEMBERS: DIRECTORS PRESENT: Mark Waldman, Chair Phil Luebben , Vice Chair John Anderson Keith Bohr Jon Dumitru Jim Ferryman Chris Norby Christina Shea John Withers Doug Davert, Board Chair Larry Crandall , Board Vice Chair DIRECTORS ABSENT: Brad Reese Sal Tinajero PUBLIC COMMENTS There were no public comments . REPORT OF THE COMMITTEE CHAIR Chair Waldman did not give a report. REPORT OF THE GENERAL MANAGER STAFF PRESENT: Jim Ruth , General Manager Bob Ghirelli, Assistant General Manager Jim Herberg Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac , Committee Secretary Jeff Reed , Human Resources Manager Mike White , Controller Jim Burrer Gary Conklin Norbert Gaia Paul Loehr OTHERS PRESENT: Brad Hagin Toby Weissert FILED IN T HE OFFICE OF THE CLERK OF THE BOARD ORANGE COUNTY SANITATIO~l DISTRI G'l' DEC 16 2009 BY:~_£ &.u-~··---.. Senior Engineer Gary Conklin presented a brief overview of the 2009 Facilities Master Plan, which identifies the capital improvement needs of the Sanitation District through 2030. Minutes of the Administration Committee December 9 , 2009 Page 2 REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES Lorenzo Tyner, Director of Finance and Administrative Services, did not give a report . CONSENT CALENDAR ITEMS 1. MOVED, SECONDED, AND DULY CARRIED: Approve minutes of the November 4, 2009, meeting of the Administration Committee . ACTION ITEMS 2 . MOVED, SECONDED, AND DULY CARRIED: a) Approve an additional one-year renewal period to the Purchase Order Contract with Lance, Soli & Lung hard, Certified Public Accountants, for internal auditing services for the period of March 1, 2010 through February 28, 2011, in an amount not to exceed $58,670; and, b) Direct Lance, Soli & Lunghard to perform specific internal auditing assignments as the Administration Committee deems necessary. 3 . MOVED, SECONDED, AND DULY CARRIED: Approve a one-year extension of the service agreement for External Financial Auditing Services, Specification No . CS- 2005-217, w ith Mayer Hoffman McCann P.C., for the independent financial audit covering fiscal year 2009-10, in an amount not to exceed $56,000. INFORMATIONAL ITEMS There were no items. CLOSED SESSION CONVENE IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957(b)(1 ): The Administration Committee convened in closed session at 5:28 p .m . to discuss one matter. Confidential Minutes of the Closed Session held by the Administration Committee have been prepared in accordance with Government Code Section 54957 (b) ( 1), and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Meetings . The Administration Committee reconvened at 5:47p.m . in regular session. OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none. Minutes of the Administration Committee December 9, 2009 Page 3 ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 5 :50 p.m . The next regular Administration Committee meeting is scheduled for February 10 , 2010, at 5:00p.m. Submitted by : Lilia Kovac Committee Secretary H :\dept\agenda\Admin Committee\2009\11 09\120909 Admin Minutes.docx