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HomeMy WebLinkAbout10-14-2009 Administration Committee MinutesMINUTES OF THE REGULAR MEETING OF THE ADMINISTRATION COMMITTEE Orange County Sanitation District Wednesday, October 14, 2009, at 5:00P.M. A meeting of the Administration Committee of the Orange County Sanitation District was held on October 14, 2009, at 5:00p.m., in the Sanitation District's Administrative Office. Following the Pledge of Allegiance, a quorum was declared present, as follows: ADMINISTRATION COMMITTEE MEMBERS: DIRECTORS PRESENT: Mark Waldman, Chair Phil Luebben, Vice Chair John Anderson Keith Bohr Jon Dumitru Janet Nguyen Brad Reese Christina Shea Sal Tinajero John Withers Doug Davert, Board Chair Larry Crandall, Board Vice Chair DIRECTORS ABSENT: Jim Ferryman PUBLIC COMMENTS There were no public comments. REPORT OF THE COMMITTEE CHAIR Chair Waldman did not give a report. STAFF PRESENT: Jim Ruth, General Manager Lorenzo Tyner, Director of Finance and Administrative Services Lilia Kovac, Committee Secretary Jeff Reed, Human Resources Manager Mike White, Controller Wes Bauer Norbert Gaia Bob Geggie Rich Spencer OTHERS PRESENT: Brian Gruber Rich Kikuchi REPORT OF THE GENERAL MANAGER General Manager, Jim Ruth, did not give a report. Book Page 4 Minutes of the Administration Committee October 14, 2009 Page2 REPORT OF DIRECTOR OF FINANCE AND ADMINISTRATIVE SERVICES Lorenzo Tyner, Director of Finance and Administrative Services, did not give a report. REPORT OF GENERAL COUNSEL Brad Hogin, General Counsel, did not give a report. CONSENTCALENDARITEMS 1. MOVED, SECONDED , AND DULY CARRIED : Approve minutes of the September 9, 2009, meeting of the Administration Committee . Director Nguyen abstained . ACTION ITEMS 2 . MOVED , SECONDED, AND DULY CARRIED : Recommend to the Board of Directors to: a) Authorize the General Manager to enroll the Orange County Sanitation District in the Proposition 1A Securitization Program, managed by the California Statewide Communities Development Authority, for the immediate collection of the 8 Percent State Budget Reduction of Local Property Tax Revenues estimated to be $5 million, in a form approved by General Counsel ; and , b) Adopt Resolution No. OCSD No. 09 -XX, Approving the Form of and Authorizing the Execution and Delivery of a Purchase and Sale Agreement and related documents with respect to the sale of the Seller's Proposition 1A Receivable from the State; and, Directing and Authorizing certain actions in connection therewith . 3. MOVED, SECONDED, AND DULY CARRIED: Recommend to the Board of Directors to: a) Adopt Resolution No. OCSD 09-XX, Authorizing the Execution and Delivery by the District of an Installment Purchase Agreement , a Trust Agreement, and a Continuing Disclosure Agreement in connection with the execution and delivery of Orange County Sanitation District Revenue Refunding Certificate Anticipation Notes, Series 2009B, such Notes Evidencing Principal in an Aggregate Amount of Not to Exceed $181 ,000,000 , Approving an Official Statement in Connection with the Offering and Sale of such Notes and Authorizing the Execution of Other Necessary Documents and Related Actions ; and, b) That the Orange County Sanitation District Financing Corporation approve the documents supporting and authorizing the Revenue Refunding Certificate Anticipation Notes, Series 2009B in an amount not to exceed $181,000 ,000. Book Page 5 Minutes of the Administration Committee October 14 , 2009 Page 3 INFORMATION AL IT E MS (3)' 4 . Safety and Health Strategic Plan Human Resources Manage r Jeff Reed , briefly reviewed the Safety & Health Strategic plan, its implementation , and success recorded to date . 5. Internal Audit Reports-Review of Accounting Policies and Procedures , and Chemical Purchases Rich Kikuchi and Brian Gruber of Lance, Soli and Lunghard, LLP , presented a verbal report of audit results, findings, and recommendations of accounting policies and procedures and chemical purchases . CLOSED SESSION There was no closed session . OTHER BUSINESS, COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY There were none . ADJOURNMENT AND FUTURE MEETING DATES The Chair declared the meeting adjourned at 5:45p .m . The next regular Administration Committee meeting is scheduled for November 4 , 2009, at 6:00 p .m . Submitted by : ~~ Lilia Kovac Committee Secretary H :\dept\agenda\Adm in Committee\2009\1 009\101409 Admin Minutes.docx Book Page 6